Section 2. In case this society shall become extinct due to lack of interest or other cause, all moneys, books and records shall be donated to a going society of like interest, to the Choctaw County Public Library, the Choctaw County Historical Society, the Utah Genealogical Society, or the Alabama State Archives for the purpose of preservation.
Section 1. To create and maintain a society for the study of genealogy and history.
Section 2. To collect genealogical and historical records, depositing them in libraries and archives where they will be accessible to students of genealogy.
Section 3. To aid members in tracing their ancestry.
Section 4. To foster careful documentation and otherwise promote scholarly writing and publications.
Section 2. Classification of membership:
A. Active members are participating members and are entitled to vote when present.
B. Life membership may be conferred upon any active member in recognition of outstanding service to the society and have voting privileges, but pays no dues.
C. Honorary membership for one year with a copy of the current magazine may be conferred upon a guest speaker (see Standing Rules) or any other person agreed upon by the Executive Board. Honorary membership does not include voting privileges.
Section 2. A member whose dues are not paid by March 1st will be delinquent and will be removed from membership.
Section 3. Membership received after October 1 will begin January 1 of the following year unless specifically requested otherwise.
Section 2. At the October meeting the nominating committee shall present a slate of one nominee for each office of President, Vice-President, Secretary/Treasurer, Corresponding Secretary, Curator, Historian, Chaplain, and three Directors.
Section 3. Following the nominating committee report, nominations may be made from the floor, provided permission has been given by those nominated from the floor.
Section 4. Officers shall be elected at the October meeting by a simple majority of votes by members present unless there is more than one nominee for an office. At which time, there will be a secret ballot.
Section 5. Elected officers shall be eligible to succeed themselves in office for a second term, with the exception of the Secretary/Treasurer, who may serve for three consecutive terms.
Section 6. A vacancy occurring in any office shall be filled for the un-expired term by a member elected by the Executive Board, with the exception of the President whose un-expired term shall be filled by the First Vice-President.
Section 7. Officers shall be installed at the December meeting to take office in January.
Publicity and all standing committee chairmen
5) Serve as Program Chairman
D. Corresponding Secretary
Section 2. Appointed Officers
B. Newsletter Editor
C. Publicity Director
Section 2. Duties of the Executive Board:
A. Transact the business of the Society.
B. Create standing committees and approve their plan of work.
C. Present a report at the general meetings
D. Fill office vacancies occurring between elections.
Section 3. The Executive Board may meet at any time with one-third of its members constituting a quorum.
A. Program Committee 1) Shall consist of First Vice-President as chairman and two other members approved by the Board.
2) Shall arrange for a meeting place, if different from current meeting place, a year in advance.
3) Shall arrange programs for each regular meeting (speakers, necessary equipment) including special activities.
4) Notify Publicity Chairman of programs 3 weeks before meetings or activities are to take place.
B. Membership Committee
C. Nominating Committee
D. Publications Committee
Section 2. Installation of officers will be held in December followed by a social hour, usually the second Saturday.
Section 3. The Executive Board shall have the authority to change the meeting date and place if necessary.
1. Officers and committee chairmen whose duties relate to records, books, or any other item belonging to the Society, when vacating office shall no later than the first meeting of the new administration pass such material to the succeeding officer or chairman. Any person no longer a member of the Society shall immediately relinquish any property of the Society to the Executive Board.
2. The Executive Board shall determine which records shall be given to the different libraries, schools, other societies, or organizations with it being understood that records can not be removed from the Archives at any time, for any purpose.
3. A guest speaker (excluding those who require a fee or honorarium), not already a member of the Society, shall be given a temporary honorary membership plus a copy of the current newsletter and at the beginning of the next fiscal year be sent a letter and application by the Membership Chairman inviting active membership.
4. In instance of death of active member, the curator shall select a book in memory to be donated to the Choctaw County Public Library. In instance of a family member, a sympathy card shall be sent by the Curator.
5. The Treasurer's books shall be audited at the discretion of the Board and shall always be audited at the termination of the current Treasurer before turning books over to a new Treasurer.