September
Five days before the Annual Division Convention, Chapter Credentials shall be received by the Credentials Chairman.
Annual Division Convention shall be as near the third weekend in September as is possible.
Division Officer and Chairmen reports due to Division Recording Secretary by the end of the Annual Division Convention.
Division Officers and Division Chairmen send information to the Division Corresponding Secretary for inclusion in the
Chapter President's Packet that will be distributed at the Annual Division Convention.
October
30 days after adjournment of the Annual Division Convention, Final Essay topics, along with checks
for prizes to be awarded at next convention, shall be received by the Prize Committee Chairman (Essay Topic) and the
Division Treasurer (check) with check made payable to: Alabama Division Treasurer
October 1
Chapter Treasurers collect Granddaughters, Great Granddaughters and Great, Great Granddaughters Club Dues, and
maintains a list of payees and amount.
November
November 1
Chapters send report to the Division Magazine Chairman of the number of Chapter Members subscribing to the
UDC Magazine and noting if 100% participation.
November 20
Prize Committee sends Awards checks, for publication in the General Handbook to the Recording Secretary General.
December
December 1
Manuscript of the Annual Division Yearbook and Minutes sent to printer.
Chapter Yearbooks sent to the Division President and the Division Historian and your District Director.
Division Officers and Division Chairmen send information to the Division Corresponding Secretary for inclusion in
the Chapter President's Packets that will be distributed at Winter Board Meeting.
January
January
Winter Board - Mid Year Division Executive Board meeting. Chapter Annual Report Packets and District Annual Report
Packets provided by Division Recording Secretary to Chapter Presidents, District Directors, and Division Officers.
February
February 10
Chapter Annual Obligations due to Division Treasurer.
February 15
Proposed amendments to Division Bylaws received by Bylaws Committee Chairman (odd-numbered years only)
Applications for General Scholarships to Division Second Vice President.
March
March 1
Division Treasurer sends General per capita tax to Treasurer General
March 15
The Division Treasurer shall notify each President of a delinquent Chapter that unless per capita taxes are paid by
April 1, said Chapter will be denied representation at Annual Division Convention.
April
April 1
Chapter dues must be paid for representation at the Annual Division Convention.
Division Scholarship Appliations from Chapter Second Vice Presidents due to Division Second Vice President.
April 15
Division Second Vice President will send reminder cards to college scholarship recipients reminding them to have
their full transcript sent to her by 30 June.
May
Chapter election of officers - even numbered year - Note: A list of the new Chapter Officers must be sent to:
Division President, Division Recording Secretary and District Director.
May 15
Memorandum of Facts for Military Service Awards to be bestowed at the next Annual Division Convention due to Division
Recorder of Military Service Awards. All General and Division member essays, student essays, Fourth Grade Coloring
Contest entries and all applications for Jefferson Davis Historical Gold Medal for consideration for Historical Evening
presentation must be sent to the Division Historian.
Coloring Contest sent to the Division Historian
Student, Division and General Essays sent to Division Historian.
June
June 15
Members Division and General Essays must be sent to Division Historian.
June 30
Students' Official Transcript to Division Second Vice President for scholarship renewal.
July
July 1
General per capita tax received by Treasurer General for a member to be counted in Chapter voting strength or be eligibel
to be a Delegate or an Alternate at meetings of the General Organization or the Division, or to hold a General or Division
office, or to serve on a General, Divsiion or Chapter Committee.
July 10
Division Second Vice President notifies scholarship recipients of awards.
July 15
Chapter Standard of Excellence report to the Divisioin Chairman of this Committee.
UDC Magazine information for Alabama Special Issue due to Division Magazine Committee Chairman.
Officers and Chairmen expenses to Division President.
Division Chaplain sends special written Memorials to the Division Recording Secretary.
Mid July
Sixty days before the Annual Division Convention a Convention Call shall be sent to the Division Executive Committee,
Past Division Presidents, Honorary Life Presidents of Division, Committee Chairmen, and Chapter Presidents. Any
proposed amendments to the Bylaws (in odd-numbered years only) shall be included.
July 30
Chapter Benevolent Activities sent to chairman of this committee
July 31
Division Second Vice President notifies colleges of recipients and awards for upcoming academic year.
Chapter Treasurers collect Real Granddaughters Club dues and submit to Division Real Granddaughter Club Treasurer.
August
August 1
Deadline for Chapter Scrapbook material to Division Scrapbook Chairman for inclusion in Division Scrapbook.
Chapter Reports sent to: Division President, District Directors; Division Recording Secretary, and Magazine Chairman.
Statistical Requirements Form to Division Historian.
Chapter President sends District Questionaire to the District Director.
Division Second Vice President notifies all Scholarship Recipients.
Chapter Grave Marking Activities for the year sent to the Division Chairman.
Chapters send Special Written Memorials for inclusion in the Division Memorial Service to the Division Chaplain.
District and Chapter Annual Reports provided by District Director due to Division Officers and Committee Chairmen
for compilation into their reports.
Final List of deceased members and remittance for Special Memorials sent to Division Chaplain.
August 15
Chapter Southern Literature & Poets Report due to Division chairman.
Chapter Music Report due to Division Chairman.
District Directors send Annual Report to Chairman of Districts Committee and Division Recording Secretary.
District Directors send District Questionnaire to Chairman of Districts Committee.
Chapter Patriotic Activities Report to the Division Chairman of that Committee.
August 31
Chapter Chaplain's final Death Notice Forms for year sent to the Division Chaplain and her District Director.
Division Chaplain send Special Written Memorials for inclusion in the Division Yearbook and Minutes to the Division
Recording Secretary.
Division Treasurer closes books for the fiscal year and books sent for audit.
All remaining committee reports due to the Division Recording Secretary.
Division Chaplain sends list of deceased Division Daughters to the Chaplain of General
