September

September 1 - UDC year begins.  Chapter Treasurers collect dues. 

September 1- District Directors begin scheduling District Meetings with approval of Division President.

September 1 -Division Officers and Division Committee Chairmen send information to the Division Corresponding Secretary for inclusion in the Chapter Packets to be distributed at Division Convention. 

After adjournment of Convention - Reports of Division Officers and Division Committee Chairs, finalized after Convention, are due to Yearbook Chairman (preferably by email). 

After adjournment of Convention - Division Registrar furnishes August 31 chapter membership numbers to Yearbook Chairman. 

After adjournment of Convention - Prize Committee Chairman sends list of winning essay topics and prizes to Yearbook Chairman. 

After adjournment of Convention - Division Historian provides scrapbook, yearbook, and essay winners to Yearbook Chairman.  

After adjournment of Convention - Clubs send minutes to Yearbook Chairman for inclusion in Yearbook along with $15.00 check payable to Division Treasurer. 

After adjournment of Convention - In Bylaws years, Bylaws Committee sends approved amendments and/or new Standing Rules to Yearbook Chairman. 

After adjournment of Convention - Person responsible for printing Convention Program furnishes an electronic copy to Yearbook Chairman.

October

30 days after adjournment of Convention - Deadline to submit essay topics or prizes to the Division Prize Committee Chairman along with check payable to Division Treasurer. 

October 31 - Prize Committee Chairman sends to the Yearbook Chairman a list of new essay topics and other prizes with prize amounts for publication in the Yearbook. 

October 31 - Treasurers of Chapters, CofC and Clubs e-file Federal Form 990 required by the IRS and notify Division Treasurer this has been done.

October 31 - Treasurers of Chapters, CofC and Clubs send to the Division Treasurer the “Annual Financial Report 501(c)3 Form” required by the IRS.

November

November 1 - Club dues are to be sent to the respective Division Club’s Treasurer.  Application must accompany new member dues.

November 1 - Deadline for ordering Division Yearbook and Minutes. 

November 15 - Dates finalized for Winter Board Meeting.

December

December 1 - Division Officers and Division Committee Chairmen send information to the Division Corresponding Secretary for inclusion in Packets to be distributed at Winter Board Meeting 

Thirty days prior to Winter Board – Division Corresponding Secretary mails Call to Division Executive Board.

December 15 - Quarterly reimbursement requests due to Division President.

January

January 1 - Chapters send Chapter Yearbooks to the Division President and Division Historian.

January -  Division Winter Board Meeting.  

February

February 10 - Deadline for Chapter Treasurers to send Chapter Treasurers Report form and check to Division Treasurer.

February 15 - Deadline for proposed amendments to Division Bylaws received by Bylaws Committee Chairman in odd-numbered years.

February 15 - Chapter Second Vice Presidents must have both General and Division Scholarship applications with all required information to the Division Second Vice President.

March

March 15  - Division Treasurer notifies each President of a delinquent Chapter that unless per capita taxes are paid by April 1, delinquent Chapter(s) will be denied representation at Annual Division Convention

March 15 - Quarterly reimbursement requests due to Division President.

Mid March - Division Education Scholarship Committee meets.

April

April 1 - Chapter Treasurers must pay delinquent Chapter dues to the Division Treasurer for representation at the Annual Division Convention.

Mid-April - Division Second Vice President sends reminder cards to scholarship recipients asking for their spring transcripts once semester is completed if they wish to be considered for re-awards.

Late April - Division Second Vice President notifies new scholarship recipients of awards.

May

May - Chapter election of officers in even numbered years. Chapters send (preferably by email) a list of the new Chapter Officers to: Division President, Division Yearbook Chairman, and District Director.

May 15 - Memorandum of Facts for Military Service Awards approved to be bestowed at the next Annual Division Convention are due to Division Recorder of Military Service Awards.

May 15 - Chapters send to Division Historian all student essays, fourth grade coloring contest winners.

May 15 - All applications for Jefferson Davis Historical Gold Medal, Judah P. Benjamin, Stonewall Jackson, Winnie Davis, Sidney Lanier, and Pioneer in Space awards for consideration for Historical Evening presentation must be submitted.  

June

June 10 - Re-award and new scholarship awardees spring transcripts due to Division Second Vice President.

June 15 - Quarterly reimbursement requests due to Division President.

June 15 -  Member Division essays and General essays must be sent to Division Historian by the member.  

June 15 - Deadline for submitting original works for judging to the Chairman of the Southern Literature and Arts Committee.

Mid June - Division Treasurer shall notify Presidents of delinquent Chapters that they no longer have credentials and they shall be denied representation at the annual Division Convention.  She shall also notify the Division Registrar and Division Convention Credentials Chairman.

July

July 15 - Chapter Chaplain sends to Division Chaplain special written memorials for inclusion in the Yearbook and Minutes with $9.00 check payable to Alabama Division Treasurer.

Sixty days before the Annual Division Convention - Division Corresponding Secretary mails Convention Call to the Division Executive Board.  Any proposed amendments to the Bylaws, in odd-numbered years only, shall be included.

July 31 - Division Second Vice President notifies new and re-award recipients, Chapter Second Vice Presidents and colleges of recipients and awards for upcoming academic year.

July 31 - Deadline for sending insignia orders to the Division Vice President to be counted in current year’s report for awarding of Division prizes.

August

August 1 - Deadline for submitting news articles, photos, and ads to the Business Office for the November issue of the UDC Magazine.  

 

August 1 - Chapter President sends Standard of Excellence Report to the Division Chairman

 

August 1 - Chapter President sends Chapter Narrative Report (preferably by email) to Division President and to Yearbook Chairman.  

 

August 1 - Chapter President sends District Questionnaire to District Director.  

 

August 1 - Chapter Historian sends Statistical Requirements Form to Division Historian.

 

August 1 - Chapters send Benevolent Activities Form to Division Chairman

 

August 1 - Chapters send Patriotic Activities Form to Division Chairman

 

August 1 - Chapters send Magazine Report Form to Division Chairman

 

August 1 - Chapters send Southern Literature and Arts Form to Division Chairman

 

August 1 - Deadline for Chapter Scrapbook material to Division Scrapbook Chairman

 

August 1 - Deadline for Chapter Press Book material to Division Press Book Chairman

August 20 - District Directors send District report (preferably by email) to the Chairman of Districts, Division President, and Division Yearbook Chairman.

August 31 - Division Registrar, after coordinating with Division Treasurer, sends Chapter Membership report as of Aug 31 to the Division Credentials Chairman and Division President.

August 31 - Division Officer and Division Committee narrative reports (preferably by email) due to Yearbook Chairman, unless report cannot be completed until after Convention.

August 31 - Division Chairman of Districts sends her annual report to Division President for compilation into her report and to the Yearbook Chairman.

August 31 - UDC year ends.

 

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