|
|
SWAN HILL GENEALOGICAL
& HISTORICAL SOCIETY
P.O.
Box 1232 Swan Hill 3585
A
Group Member of
Genealogical
Society of Victoria
| Newsletter No. 6 |
June 1986
|
Cost $1.00
MEMBERSHIP LIST 1986
| ABBOTT |
Mrs. A |
2 Clark Street, Swan Hill |
|
| ANNEAR |
Mrs. L |
17 Standen Street, Swan Hill |
321 208 |
| BOWEN |
Mrs. E |
48 High Street, Swan Hill |
323 416 |
| BRYDEN |
Mr. K |
7 Bryan Street, Swan Hill |
|
| CLARK |
Mrs. M |
14 Gregg Street, Swan Hill |
321 791 |
| CLUTTERBUCK |
Miss J |
6 Bolderwood Drive, Swan Hill |
323 784 |
| GOLDSMITH |
Mr. H |
Chapman Street, Swan Hill |
|
| HARVEY |
Mrs. D |
Woorinen South |
376 771 |
| HORSBURGH |
Mrs. J |
'Riverhaven' R.S.D. Speewa, via
Swan Hill |
376 457 |
| HUCKER |
L |
|
|
| JONES |
J |
|
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| MASON |
Mrs. |
1/160 Curlewis Street, Swan Hill |
|
| McKENZIE |
Mrs. E |
5 Marraboor Street, Swan Hill |
324 272 |
| MITCHELL |
Mrs. R |
|
|
| NICOLL |
Mrs. S |
21 Howie Street, Swan Hill |
323 107 |
| PASCOE |
K |
35 Murlong Street, Swan Hill |
|
| POWER |
Mrs. J |
P/Bag 15, Ultima |
337 054 |
| PROCTOR |
Mrs. J |
|
322 799 |
| PROEBSTING |
Mr. H |
119 Thurla Street, Swan Hill |
323 628 |
| SCHMIDT |
Mr. L |
R.S.D. Tyntynder Central |
376 528 |
| VIVIAN |
Mrs. J |
Karingal, Chinkapook |
353 243 |
| WARNE |
Ms. G |
46 Murlong Street, Swan Hill |
|
| .. |
.. |
.. |
|
| FAMILY MEMBERS |
|
|
|
| BEASY |
Mrs. Glad. |
18 Gummow Street, Swan Hill |
321 230 |
| BRERETON |
Mr. & Mrs. J |
16 Standen Street, Swan Hill |
324 678 |
| CULLIS |
Mr. & Mrs. B |
Speewa & Koraleigh Rds, Koraleigh
NSW |
|
| DAY |
Mr. & Mrs. E |
60 McCallum Street, Swan Hill |
|
| DEDMAN |
Mr. & Mrs. P |
23 Byrnes Street, Swan Hill |
321 044 |
| DURDEN |
Mr. & Mrs. J |
R.S.D. Tyntynder |
376 434 |
| HARVEY |
Mr. & Mrs. |
375 Beveridge Street, Swan Hill |
|
| JORDAN |
Mrs. C |
|
|
| OSBORNE |
Mr. & Mrs. T |
1 High Street, Swan Hill |
|
| PLUMRIDGE |
Mr. & Mrs. V |
PO Box 6, Woorinen |
376 306 |
| STRUGNELL |
Mr. & Mrs. J |
12 Mulbar Street, Swan Hill |
324 105 |
| .. |
.. |
| OFFICE BEARERS - Committee |
|
| CHAIRPERSON |
EDNA BOWEN |
| SECRETARY |
SANDRA NICOLL |
| TREASURER |
JAN HORSBURGH |
| ASS. CHAIRPERSON |
JIM STRUGNELL |
| ASS. SECRETARY |
JOHN BRERETON |
| ASS. TREASURER |
MARGARET CLARK |
| .. |
COMMITTEE MEMBERS
SHIRLEY DURDEN, KEVIN VAN DER STOEL
LIBRARY COMMITTEE
SHIRLEY DURDEN, JUNE PROCTOR
NEWSLETTER COMMITTEE
LINDA ANNEAR, JENNY CLUTTERBUCK,
JANETTE POWER, BETTY VAN DER STOEL
RESEARCH DIRECTORY CO-ORDINATOR
HANS PROEBSTING |

Page 2
CHAIRPERSON'S REPORT
Following reports that members, visitors and
prospective members have failed to gain anything from attending [sic] at
our meetings, the committee have endeavoured to make these nights more
interesting and informative. However, we would appeal to anyone who feels
this way, to approach the Executive direct, so that they can tell us just
what they are "looking for" on meeting nights.
The visit to the Swan Hill Regional Library, and
Beginners Night with the booklet organized by Jim Strugnell have both proved
benefit to all those who attended.
Please let us have your suggestion for any section
of our Society's activities.
The purchase of the S.A. and N.S.W. Births, Deaths
and Marriages Micro/Fiche for the use to members will be of immense benefit.
The committee would like to hear of any second/hand
Micro/Fiche readers for sale.
EDNA BOWEN
PROGRAM OF MEETINGS
| June 13th. |
Bert Gillis to speak on other I.G.I. records
held by the L.D.S. |
| July 11th. |
A local Doctor to speak on Death Certificates
|
| August 8th. |
Harry Biggs, Eaglehawk Health Inspector to give
a talk |
| September 12th
. |
A.G.M. |
| October 10th. |
Problem and Questions night |
| November 14th. |
Elizabeth Larking to speak on books available |
| December 12th. |
Christmas Party at B.P. Roadhouse |
Calendar, showing the day of
the Week and Month in any Year from 1850 to 1950
| Reprinted from
April '86 Ensign of the Church of Jesus Christ of Latter Day Saints |
| For Reluctant
Relatives - A Family History Questionnaire |
| Obtaining information from relatives about their
family histories can be difficult. For four or five years, I had asked
my aunt to write a brief history of her youth. My father had died when
I was a toddler, and she was the only one left who could tell me about
my father, my grandparents and several other family members. I tried many
tactics, but I got no results until I decided to send a questionnaire.
I included about twenty questions, left space
for answers and mailed it - with a brief note inviting my 82 year-old aunt
to use more paper if she needed. To my surprise, she returned the questionnaire
- filled in completely, with each page covered on both sides. At the top
she had written "Send more questions. I love this".
Up until then I had been using the wrong technique.
I had asked her to write "all about" herself. I had sent an outline of
items that should be included in a personal of family history. I had sent
her a "blank book" to encourage her. But it was the questionnaire that
unlocked her memories.
If one method of asking for information doesn't
work, don't give up! Try another. Above all, persist, keep praying, and
listen for the inspiration that will come to help you record your family's
history.
Barbara Stockwell, Springfield,
Oregon
|

Page 3
HISTORY OF THE SWAN HILL CEMETERY
Continued from Newsletter
No.5 - March 1986
There had been some changes in the Trustees over
the years, and in 1902 a Minute Book mentions the first meeting of the
Trust, with members, Messrs. Patterson, Shipp, Stewart, Murdoch, Kennedy,
Pratt, Monohan & Gray. Mr. Pye was appointed as Sexton, and a later
meeting elected Mr. E.G. Gray as Secretary at £10 per annum.
From the minutes, it appeared that the Trustees
had some difficulty in obtaining the Cemetery Trust Books from the previous
Secretary, or Trust Members. Plans for the much needed improvements to
the Cemetery seemed to be altered over the next few years, with changes
of Trustees and Sextons; trees which were planted in 1903 & 1904 had
to be replanted in 1905, with sugar gums and pepper trees being deemed
more suitable. The Cemetery was leased for grazing in July 1907 - a 12
month lease - while there was talk of a plan to beautify it in 1909.
The Swan Hill Guardian carried a news item on
September 11th, 1911 which said "The old stub fence round the Cemetery
has been removed, and a substantial wire fence with single wire and 2 barbed
wires has been erected in it's place. This will keep out the rabbits and
stock.
The NSW Government gave a grant of £25
on condition that the £25 be raised locally.
"There will be no difficulty in getting the money,
and already a number of grave sites have been sold to residents in and
around the district"
The mention of rabbits is also mentioned in the
ledger of that period, when payment of £1 was made in 1909 for cleaning
out of rabbits. 15/4 was paid in 1911 and £1.10.0 was the cost in
1912.
The first mention of numbered plates for the graves
was in 1908, but it would appear that they were used a few years before,
or that the pegs were added to the graves already there , at a later date.
From the listing of the names in the Register
in which the numbered pegs are first used, it would appear that approximately
100 pegs were used in haphazard fashion; but later use was in rotation
of numbers regardless of which section of the cemetery the burial was taking
place in. This practice has been further improved on in recent years, and
graves are much easier to locate as they are numbered in strict rotation
in each Denominational section.
Naturally, the prices of interment etc. have also
altered over the years; the first list of prices we have is dated 1864,
and covers the Rules by which the burials were made & tombstones etc.
were erected and maintained. "The usual hours for the performance of funerals
shall be from 10 am to 6 pm from September to April inclusive, and from
10 am to 4 pm in the other four months" was the ground rule "The ground
(cemetery) will be open from sunrise to sunset daily" was another.
Public ground interments - £1/10/- : under
12 years - £1 : Stillborn children 10/- .
Private Graves (if selected by Trustees) £1/10/-
Sinking to 6 ft. 15/- .
Private Graves (if selected by applicants) £2/-/-
Additional foot 10/- each.
Re-opening of Grave 10/- .
Out of hours interment 10/- extra ; permission
to erect tombstone of any description was another 10/- .
With pedestal or monument a further fee.
To inspect the cemetery plan or register incurred
a fee of 2/- .
In 1915 a new scale of Fees was made by the Trustees,
which raised some of the above fees by 10/- and others by 5/- . Judging
by the receipt books, the fees seemed to steadily rise from then on.
LIBRARY ACQUISITION:
The story of JAMES HEPPINGSTALL LONG & MARY
SUSANNA WISHART, author Pat Gillingham donated by Pat Gillingham.
MEMBER'S QUERY : Mabel Wishart, born
14/6/1868 at Swan Hill
Parents : John & Emma Wishart nee Bond
Older sister : Mary Susanna b. 1859 Africa (Long)
Older brother : John Herbert b. Emerald Hill,
Vic
Did she marry and to who?
Did she die young?
Still known alive 1876
O.P. Gillingham, R.S.D. Lake Charm, KERANG
1579

Page 4
WHY WAS MARY CALLED POLLY?.......and
a list of diminutives.
Reference - Gloucestershire Family History
Society Journal
|
25 Long Ridings Avenue,
Hulton
Brentwood
Essex
Dear Editor
I have followed up on the suggestion
by Mrs. Lindergaard (p14 of Journal No.27, Winter 1985 Glos. F.H.S.).
There was no Pollie Wells marriage
registered in the September quarter of 1883, and only one Mary Wells in
London - in the Marylebone area
I have the reference at St. Catherine's
House, and will be happy to obtain the certificate for anyone sending me
£5 and a stamped self addressed envelope.
Donald H Hewer
(Member No.685)
|
| ...ember 1982, the Editor received
a letter from one of our ......s, Mrs. Barbara Sobey. Unfortunately she
put it away rather ........... and it has only just surfaced. The Editor's
apologies to .......obey.
....ponse to an article by Patricia
Lindegaard, Mr. Donald Hewer ....o.658) has written to us (page 23. He
tells us he has found ...y Wells' but not a Polly Wells. The letter from
Mrs. Sobey ....y relevant as at that time too a question had arisen about
...me "Polly". Mrs. Sobey's letter is as follows:-
...ly is simply the diminutive of
Mary. I knew, anyway from my ...andmother who was always called Polly,
although her name was ... Maria, but I checked it in an old book I have
which belonged .... other grandmother and contains a list of male and female
...ian names together with their shortened forms. I include a ...f of some
of them.
...etimes it was a matter of family
convenience. My father is ... Albert and he had a brother called Bertram.
They couldn't .... be called Bert, so my father was called Jim - and still
is.
...r I have come across is Cis,
Ciss or Cissie. This is not ..ortened form of Cicely or Cecelia
but short for Sister and ...y indicates that the bearer was the only daughter
but had a ....r or brothers.
...add an appeal to everyone to
pronounce names in their ..... forms. Maria for instance is not Mareea
- the 'i' should ....nded like a capital 'I'. Carolyn should
be pronounced ....n like Katherine is shortened to Kathryn.
Barbara Sobey
...apologies for the
missing letters and words above.... the original Newsletter was misprinted.
|
Male Christian names
| Albert |
Al; Bert; Bertie |
|
Herbert |
Bert; Bertie |
| Alexander |
Alex; Sandy |
Hubert |
Bert; Bertie |
| Alfred |
Al; Fred; Freddy |
James |
Jim; Jimmy |
| Andrew |
Andy; Drew |
John |
Jack |
| Archibald |
Archy |
Jonathan |
Jon; John |
| Augustus |
Guss; Gussie |
Joseph |
Joe |
| Benjamin |
Ben |
Leonard |
Len |
| Bertram |
Bert; Bertie |
Matthew |
Mat; Mattie |
| Charles |
Chas; Ch.... [illegible] |
Nathan |
Nat |
| Cuthbert |
Bert; Bertie |
Nathaniel |
Nat |
| Daniel |
Dan |
Percival |
Perc; Percy |
| Edward |
Ed; Eddy; Ted |
Richard |
Dick |
| Frederic(k) |
Fred; Freddie |
Robert |
Rob; Robby; Bob |
| Harold |
Harry; Hal; ....
[illegible] |
Wilfred |
Will; Fred |
| Henry |
Harry; Hal |
William |
Bill; Will |
Female Christian names
| Ann(e) |
Anna; Nan; Nancy |
 |
Angelina |
Ann; Angie |
Adela
Adelaide
Adelina |
Andy |
Arabella |
Belle; Bell |
| Amanda |
Mandy |
Barbara |
Babs; Barby |
| Amelia |
Amy; Emily |
Beatrice |
Beaty; Trixie; Bec. |
| Belinda |
Linda; Bee |
Gertrude |
Gert; Trudy |
| Bridget |
Biddy; Bridy |
Harriet } |
Hatty; Hetty; Etty |
| Caroline |
Caro |
Henrietta } |
Netta; Netty |
| Catherine |
Kitty; Katy; Kate |
Helen |
Nell; Nelly |
| Cecelia |
Cissy |
Isabel |
Bella |
| Charlotte |
Charlie; Lottie |
Jane |
Jean; Jeanette; Jennet;
Janet |
Christine
Christian
Christina |
}Chris; Chrissy
}
} |
Katherine
|
See Catherine
|
| Clementine |
Clem; Lina |
Louisa |
Lucy |
| Constance |
Con; Conny |
Margaret |
Maggy; Meg; Megs;
Madge; Peg;
Peggy; Mysie; Maisy;
Greta; Minnie |
Dorothy
Dorothea
Dora |
}Dot; Dotty; Dora
}Dolly
}Thea |
Mary |
Maria; Marie; Marion;
Polly;
Marianne; Molly; Moll;
May |
| Eleanor |
Helen: Ellen |
Matilda |
Tilly; Tilda; Matty;
Maud; Moll; Molly |
| Elizabeth |
Liz; Lizzy; Betty
Betsy; Beth; Eliza
Bess; Bessy; Ella |
May |
Maisie |
| Emily |
Em; Emma; Amy |
Mildred |
Milly |
| Euphemia |
Elly |
Nora |
Honora |
| Frances |
Fanny; Fan |
Penelope |
Penny |
| Florence |
Flo; Florry |
Paula |
Poll; Polly; Pauline |
|
|
Rebecca |
Becky; Becka |
|
|
Sarah |
Sally; Sal |
|
|
Victoria |
Vicky |
|
No doubt members will know
other diminutives |
Virginia |
Ginny |
Clandestine marriages
A couple who went to the vicar who was willing
to marry them outside normal procedure, i.e. no banns or licence.
FLEET PRISON MARRIAGES (Fleet Prison
- Farindon Street London).
It is estimated that 150,000 - 200,000 partners
were registered from all over England.
Economy was possibly the main reason for these
marriages. An example is that in the 1700's it cost 7/- to be married at
Clerkwell in London, whereas the Fleet Parsons were charging 1/3' or 2/6'.
The Fleet parsons would employ pliers to encourage
people to be married at a price much less than the parochial clergy.
These Fleet 'marriage mongers" were already in
prison but lived outside the prison (the prisons were full) and still operated.
Despite being frowned upon they were still used and did a roaring business.
Popularity of these Clandestine marriages rose
in the 18th. century. It was estimated that over 1/3rd. of all marriages
performed in the first half of the century were clandestine.
Clandestine marriages were popular with the sailors
when the fleet was in some 200-300 marriages took place. The sailors generally
had a place of settlement and through marriage they would get a place of
settlement.
The Marriage Act of 1696 checked the practice
of Clandestone marriages and they were abolished in 1753 by Lord Hardwicke.
Anyone found doing Clandestine marriages after that was deported.
Registers of these marriages come in 3 distinct
groups.
1. Actual Registers No's 1-273.
2. Small group of indexes to the first
registers.
3. Collection of Notebooks 291-833
i.e. there are 833 of these books on film on 1
reels of film waiting to be put on to the I.G.I. Clandestine marriages
still continued at Gretna Green and border towns right up to 1949.
Reference- Zimoc Kath - a lecture delivered
to the W.A.G.S. 5/1/1986

Page 5
W.A.G.S. - West Australian Genealogical Society.
"Some notes taken from a tape produced by the
W.A.G.S. in which Kath Zimoc - Librarian of the Church of Jesus Christ
of Latter Day Saints Dianella.
SOME GENEALOGICAL SOURCES
OF INFORMATION
| Poll Tax Listing |
1660-1700 |
|
Lay Subsidy Rolls |
1200-1642 |
| Health Tax |
1662-1688 |
|
Acts of Settlement |
1662---> |
| Winton Tax |
1696-1851 |
|
Barstardy [sic] |
1575-1800's |
| Land Tax |
1780---> |
|
Oaths of Allegiance |
1723 |
| Muster Rolls |
1522---> |
|
London Sewer Rates |
1770---> |
| Protestation Return |
1641---> |
|
|
|
ACTS OF SETTLEMENT
To prevent families from becoming a charge on
the parish, newcomers were required from 1697 to bring with them a "Settlement
certificate" stating that they were legally settled in their own parish
to which they could be returned an the authority of a magistrate's removal
order if they became paupers....of even greater importance are the detailed
examinations before magistrates to determine a persons' legal place of
settlement. Normally these settlements include a place of birth, details
of apprenticeship and employment, place of marriage, name of wife and names
and ages of children. 1*
KATH ZIMOC. 2* "That settlement could
be gained in various ways"
(a) Birth - recognition
by the parish vestry as being a native of that parish if circumstances
warranted it. ie. became orphaned or in the case of a woman in latter
years became pregnant before marriage, they became chargeable on the paris.
(b) Indentured servant
for 1 year
(c) Have property in
the parish at a rateable charge per annum
(d) Marriage (church warden
were very quick to arrange marriage of persons who were chargeable, i.e.
finding a husband in another parish for a pregnant woman or an unmarried
mother. Often an old bachelor found himself with a young wife with no thought
as to whether the woman wanted it or not.)
Vagrants were unwelcome and were often involved
in legal battles in order to remove them back to their original parish.
In some cases they were shipped out in such a way that they would never
want to return anyway.
Settlement papers became a way of life as each
parish looked after it's own and no-one wanted foreigners chargeable upon
the parish.
For the family historian, these papers can give
full history of the person sought - as those seeking settlement had to
go there before the vestry under oath to prove their place of settlement.
Our Ancestors moved around quite often. The Family Historian must take
into account the Industrial Revolution in England where farmers often moved
into cities to work in factories, looms, potteries etc. The book "The Lives
and Times of our English Ancestors" (Vol/2 1980)3* deals with the actual
events that took place in the lives of over 90% of the population - the
"Lower Classes". Covers 4 centuries 1500-1900.
RECENT NEWSLETTERS
| BALLARAT GROUP |
|
| MILDURA |
|
| VICTORIAN GUM |
Special Interest Group of G.S.V.
Included interesting articles on
computers, word processors and the use of readers for the Genealogist. |
| YARRAM |
Has list of Societies (names &
addresses) to contact in Ireland on page 6 |
| GEELONG |
"The Pivot Tree" - Family
historians in NSW & Queensland wanting to contact genealogists researching
Entwhistle family in Victoria p.50 |
| MID GIPPSLAND GROUP |
An interesting story on a lost
and found relative, (searching rate books, inquest, Public records office
and the Lunatic Asylum for 27 years) the answers |
| MALLEE GROUP |
Complete Shipping list for "Childe
Harold" left Liverpool 11/3/1853, arrived Geelong 16/6/1853 |
| PORTLAND - 1850's GROUP OF VICTORIAN
COLONISTS |
|

Page 6
"WHEN
IN DOUBT, DON'T THROW IT OUT"
Helping Your Family
Records Survive
By William G. Hartley
When
Idaho's Teton Dam collapsed in 1976, it's churning waters and mud buried
and carried away old diaries, letters, photographs, books of remembrance
and other irreplaceable records of the families living downstream.
Larry Hibbert, for example lost eleven years
of research materials for his family's history. The Jacques family lost
the diaries and letters of ancestor John Jacques.
Although rare such a large scale disaster illustrates
in a dramatic way the quiet and smaller tragedies that constantly destroy
records all around us. Indeed given the array of natural and human 'enemies'
records face, the survival of any records from the past is barely short
of miraculous. Stories about what really happens to our records, some told
here, should motivate us to protects - not merely store - our family histories.
The First Enemy; Nature
If mother nature had her way, no records would
survive. She is armed with many weapons, and one of the worst is water.
I know a family who stored their grandfather's journals in a cellar where
moisture turned them into a mildewed, useless mess. Another family had
filled showboxes with letters dating from the early 1900's and stacked
them to the rafters of a double garage. But a clogged sewer backed foul
water into the garage, so the soaked letters were trucked to the city dump.
Another of nature's favourite weapons in fire.
A few years ago O learned of a woman in Arizona who owned letters dating
from the 1850's. When I asked her if we could store them, she sadly shook
her head. "Two weeks ago we had a fire...." she began. During World War11,
bombs and fires destroyed many LDS records in Europe.
Light does more damage, archivists tell u, than
either water or fire. The ultraviolet lights cause photographs to fade
and paper to yellow and become brittle. Movie and slide projectors occasionally
blister films. And a slide or movie frame stopped in a projector for very
long suffers almost immediate fading.
Insects and rodents do their share of destroying
records. The Church Archives once received a large plastic bag filled with
minute books from Hawaii dated near the turn of the century. They were
paper punched with worm holes. In the 1890's Church Historian Andrew Jenson
reported that he found "some valuable records kept by the late Rasmus Olsen
of Ephram deposited in the loft of an old house where they served as seed
for mice" (Diary, 23 Oct, 1890, Book E, Historical Department of The Church
of Jesus Christ of Latter Day Saints.
If Mother Nature's troops - water, fire, light,
insects, mice - fail to ruin our records, she can always fall back on her
"undercover" work. She has filled our records
with ingredients to make them self-destruct. Products made from vegetable
ore animal materials - which include most of our record materials
- are programmed to decay or disintegrate. Most of today's paper, made
from wood pump, has an additional weakness. It is highly acidic due to
the manufacturing process, and the sulfuric acid eats the fibres that hold
the paper together.
Chemicals from the environment add to the problem.
Sulphuric chemicals from automobile exhausts and air pollution combine
in humid air to create sulphuric acid. Most glue is acidic. Spilled foods,
tobacco smoke, and newspaper clippings all contain acid. Even the containers
we store our records in have acids that migrate into our records. File
folders, wood boxes, drawers, paper sacks and especially cardboard boxes
all to their best to destroy the records they were meant to protect.
The Second Enemy; People
"I was lucky to save these" a young man told
me, pointing to two dozen black books with red spines.
"there must have been dozens of them, but these
are all I could grab". He had snatched the minute and roll books from churning
dirt in front of a bulldozer that reduced an old Idaho church to rubble.
Man is often a worse enemy of his own records than nature.
A woman from San Francisco showed me a shoe-box
that had once been filled with letters dating from about 1850. They had
detailed Elder John Taylor's efforts too obtain sugar manufacturing equipment
from France. She opened the box. Only a hand full of these letters had
survived. The others, she confessed, had gradually cracked and chipped
as family members read and re-read them over the years. With so much handling,
the fragile pieces of paper had crumbled into a pile of postage sized chips
of paper. Those old records had literally been loved to death.
A similar problem occurs when a father or mother
dies and the diaries he or she kept over the years are divided among the
children. Dividing up a set of journals is every bit as destructive as
taking a single journal and ripping it apart so relatives can each have
some pages. Like broken Humpty Dumpty, separated diaries rarely get back
together again.
But if we were to present awards for the
destroyers of the past, the winners would be people who intentionally throw
out their records. At two critical times, records run high risks of being
thrown away: when someone moves and when someone dies.
Moving time often triggers fatal decisions regarding
records. At such movements old items, particularly if disorganised, seem
like junk. The impulse to discard is especially strong for people moving
into smaller quarters with limited storage space. Young people who leave
home for college or careers often discard what they unwisely judge are
"silly" juvenile diaries and letters. Newly engaged couples gallantly (and
foolishly) throw out bundles of old love letters. (Why not return them
to the "old flame" instead of destroying them)
Death, particularly when unexpected, severely
strains survivors, who must make hurried and

Page 7
emotional decisions about the deceased's belongings.
Widows and Widowers throw out valuable items in order to remove precious
memories that hurt too much. Children and grandchildren, when closing down
a deceased parent's home, cart to the dump items not of interest to them
- including letters and unlabelled photographs. (If pictures are
not labelled, or if they contain scenes and faces known only to the deceased,
odds are high the photos will never survive us.)
Sometimes families just grow weary of saving old
items. The widow of a California congressman tried unsuccessfully to interest
local libraries in his personal papers. Their lack of interest convinced
her the papers had no value and she burned them.
Preserving Our Records
Professional Archivists recommend several ways
to preserve records. They advised us, first to use acid free materials
in making our records. And second, they advise us to store them properly.
The better the materials in our diaries, scrap
books, albums and letters, the longer they will last. Although archival-quality
materials are becoming somewhat easier too find, by far the greatest selection
is through supply houses such as Light Impressions in Rochester, N.Y.,
University Products, Holyoke, Mass.; and Conservation Resources International
and Hollinger Corporation in Washington, D.C., area. Catalogues are available
from these companies.
Paper. Use
a 100 percent rag paper or, even better, a 'permanent-life' paper such
as Perma-life paper, Timeless Bond by Fox River Paper Company. These
'permanent' papers are acid free and are buffered with a calcium carbonate
solution to keep them that way. Avoid cheap binder, ditto and typing papers
sold at the supermarket; these deteriorate within ten years.
Photocopy on to acid free or 100 percent rag paper
any items you have that are deteriorating or flimsy. (Be sure to use a
machine that uses powdered toner). It is also advisable to photocopy birth
and wedding certificates and other valuable documents. Be sure to copy
newspaper articles because they so acidic they can easily stain nearby
pages.
Newspaper articles can also be rinsed to remove
the acid in them and prevent further decay. Simply fill a flat glass pan
with distilled water and immerse the newspaper article. Allow it to soak
for approximately fifteen minutes, changing the water if it becomes very
yellow. Then carefully remove the article and allow it to dry flat.
Documents with handwriting can best be de-acidified
by spraying them with a product called W'ei T'O.
You can make your own acid-free journal by placing
these acid-free pages into a binder. Loose-page journals, with quality
typing paper last longer (if given a binding to keep the paged from coming
lost) than store bought hardcover journals with low price tags.
Store paper away from strong light, high heat,
insects, car exhausts and leaky pipes. Swings in temperature from hot to
cold ruin paper fibres, as do fluctuations in humidity. Too much humidity
triggers reaction in paper, causes mold, warps paper and makes ink bleed.
Too little humidity causes paper to become brittle. The ideal storage place
is a room kept at about fifty degrees Fahrenheit with moderate humidity.
Letters and Documents. Bundles of
letters should be unbundled and the letters unfolded and stored flat in
manilla folders, several to al folder. Archival-quality and acid free folders
are best.
Laminating documents and letters is a popular
put poor practice. Archivists say that paper needs breathe and cannot be
sealed in plastic. To protect paper items, use plastic page covers of Mylar
D, polypropylene, or polyethylene (not acetate or PVC -polyvynilchloride).
Or see an archivist about a process called "encapsulation".
Writing Materials. Avoid using felt-tip
pens and pencils when writing letters or in diaries and scrapbooks. Felt-tip
ink bleeds through paper, and pencil lines smear and erase easily. Instead,
write with a permanent black ink ballpoint pen, such as "Spirit" by Faber-Castell
or "Lindy Legal' or type with a carbon ribbon.
Scrapbooks and Adhesives. Most scrapbooks
on the market contain pages made of cheap paper. Look for scrapbooks that
feel like quality paper, or make your own from acid free matboard. Archival
suppliers offer long lasting albums
Most glues are bad for paper, particularly rubber
cement. Transparent tape is almost as bad; it becomes yellow and brittle
with age and stains and gums-up pages. Ask your nearby historical society
or university archive for suggestions
about "safe" glues available in your area. Dennison's
glue stick is recommended by some archivists and is available in most office
supply stores. Stay away from pins, staples and paper clips as they rust
and damage paper.
Books and Journals. Books have the
usual problems paper products have, but they also have covers that become
brittle and break. Broken spines can be repaired by bookbinders or library
conservators. Leather covers, like all leather products, nee periodic oil
treatments to prevent drying out. When storing books, do not use cardboard
boxes - they are highly acidic. use acid-free boxes designed specifically
for book storage.
Photographs and Film. Black-and-white
photos, if processed on fibre-based paper and rinsed correctly, will last
much longer than fade-prone colour prints, slides and movies. Polacolour
prints and prints made from slides and movies by the Cibachrome method
are the most stable. Kodachrome slides have a longer dark storage life
than Ektachrome slides, and videotapes will last longer than movie film
if stored away from magnetic fields. Cool storage, away from ultraviolet
light from the sun or from fluorescent lightbulbs, is essential in storing
all types of photographs and film.
Label your photographs by name, place, date and
event. Use an all graphic pencil available at art stores, writing lightly
on the backs near the edges. Felt-tip inks bleed through. Ballpoint pens
have sharp points that make impressions and damage the picture surface.
Negatives, easily damaged by dirt and fingerprints,
should be stored in 'safe' plastic such as mylar D, Polypropylene, or polyethylene.
Glad sandwich bags are made of polyethylene and are readily available.
Archivists warn against gluing pictures on paper
or putting them into 'magnetic' albums with press down plastic pages that
chemically react with the and damage picture surfaces. (See ENSIGN, Oct,1979,
p.37.) Instead, try to use acid-free photo albums with mylar photo corners
or a little bit of Dennison's glue stick. You don't even need to fasten
the photos too the page if you cut slits in the pages into which you can
tuck the four corners of the photo. Pictures should be mounted in albums
so that they do no 'kiss' one another across the pages when the album is
closed. Or you can use sheet protectors made of mylar D, polyethylene or
polypropylene.
Slides should be labelled and stored in a cool
dark place, in such a way that no other plastic touches the film itself.
To prevent premature fading, don't project slides longer than thirty seconds
at a time.
To minimise fading of wall-mounted photographs,
replace the glass in your frames with a special plexiglass that has a UF3
filter which screens out ultraviolet light. Always use an acid free matting
so that the picture does not touch the material covering it.
Tape Recordings. Avoid using 90-minute
and 120-minute cassettes. They contain thin, fragile tape that jams easily,
tangles, and lets sounds "print-throught" from one wind of tape to the
next. Record on 60-minute cassettes and play them yearly - don't
run them through on fast-forward or fast-rewind. Recordings on sturdier,
thicker, reel to reel tapes will last longer than cassettes, but reels
also need to be played periodically to keep them loose. Buy name-brand
tapes, not the discount specials. Select cassettes that can be unscrewed
and taken apart, rather than the sealed ones you must crack open to fix.
Label the tapes. Store them at room temperature.
Stand the tapes reel to reel on edge - when stored flat their big plastic
reels begin to droop and warp. Keep all recordings away from magnets and
from motors or appliances which create magnetic fields that can "rearrange"
the sounds on the tape. To protect against accidental erasures, make copies
and store the originals. Cassettes come with two holes in their backs,
when punched out, prevent you from accidentally re-recording them.
Although there is no way to preserve your records
indefinitely, there is much you can do to make sure they survive you and
your immediate family. All it take is a little time and care. Your efforts
may mean more to future generations than you may now realise.
William C. Hartley is a faculty
member a Brigham Young University where he directs the Family History
and Genealogy Research Services Centre and is a historian for the Joseph
Fielding Smith Institute for Church History.
More Ideas
for Preserving Records.
| Here are a few general
suggestions that will help you preserve your records
1. Make security copies of your most valuable
records and store the copies in a building separate from where the
originals are kept. Photocopy diaries and scrapbooks on to acid free paper.
Store photograph negatives away from home. Lock extremely valuable items
in a safety deposit box. Your records can be copied onto microfilm or microfiche
and the originals or the copies donated to a nearby archive.
2. Store family records where you have reasonable
access to them but beyond the reach of children. Keep your records away
from plumbing, basement floors, sunlit windows, heaters, air conditioners
and places with unregulated temperatures. store them in a container which
you can quickly and easily rescue in case of fire, flood or other
disaster. |
3. Wash your hands before handling your
records, and keep food and drinks away from them. Dirt, skin oils and food
particles make organic materials like your records deteriorate faster.
4. If a valuable book, paper of document
becomes soaked, freeze it until you can contact a conservator to learn
how to rescue it.
5. Make written provisions in your will
or elsewhere to help your family know what to do with your records when
you die. This will also prevent selfish "grabs" and bickerings about who
gets what.
6. When the impulse strikes to discard old
records, stifle it. Instead, contact a nearby historical society, library
or university and ask them to examine the items and take what they wish.
As a general rule "when in doubt, don't throw it out. |

Page 8
100 YEARS AGO
KERANG TIMES & SWAN HILL GAZETTE Friday
Feb.5th. 1896
Kerang
Times & Swanhill Gazette
Circulating
in Kerang, Swan Hill, Cohuna, Durham Ox, Boort, Gunbower and adjacent districts.
| [ illegible ] |
KERANG, FRIDAY FEBRUARY 5,
1886
|
PRICE - QUARTERLY
6d. - SINGLE COPY 3d
|
RABBIT INSPECTORS REPORT
I beg to report that during the month of January
I have inspected the infested portions of the Towaninny & Quambatook
districts, also portions of Budgerum. In the parish of Towaninnie the Crown
lands recently held under grazing right by H. McMullan, and which fell
into the hands of the Government on the 1st. January, are still infested,
and at the time of my visit nothing was being done to destroy the pests.
You will remember that I summoned McMullan and obtained a verdict with
costs against him, but up to the present a fine has not been paid. I communicated
with Mr. Dudley about this and other Crown lands in your Shire, and in
reply to a telegram which that gentleman sent to the Department he was
informed that McMullan had renewed his lease. now this is a very
hard case to deal with, as the land is held in McMullan's name but the
grass in being eaten by McGuthrie's sheep.
I also inspected the Crown lands recently, held
by Mr. Griffith at Quambatook, and found that nothing was being done, and
as far as I can learn all the Crown lands recently held under grazing right
are in the same state, that is, during the past month nothing whatever
has been done by the Government to destroy the rabbits upon the grazing
rights as the Department are waiting to see what rights are to be renewed.
In fact, several of the Government employees have been dismissed during
the past month, but are to be put on again on the 10th. when the special
effort is to be made; rather a strange way of making a special effort.
I have sent notices to the Board of Land and Works
requesting them to clear the grazing blocks in your Shire. I have also
sent a letter to the Agricultural College Board, asking for a plan with
names and addresses of the leases of the allotments on Pental Island, but
up to the present have received no reply fro either of them. The usual
amount of green grass, which is now met with all over the shire, will render
poisoned grain almost useless, so we shall have to rely upon bi-sulphide,
exterminating ad digging out, as in the winter. In making this special
raid upon the rabbits, from the 10th. inst., I think it will be advisable
to employ men to clear the land of those who do not do so themselves; by
doing this we are sure the the rabbits will be destroyed, and that at once.
Of course before doing so, I will see the money is recoverable.
~~~~~~~~~~~~~~~~~~~
PLIGHT OF THE PUBLIC SERVANT
As mentioned in the history of the swan Hill Cemetery,
Robert McPherson (21827-1859), a Scottish graduate set the wheels in motion
for the present site of the cemetery.
However, things were not so good for R. McPherson
when he took up the post as the Clerk of Courts, as the following extract
(taken from a short account of Robert McPherson's life) explains:-
On arrival in Swan Hill he discovered
he had to find two sureties of £500 each before he could take up
his position - an imposition which must have been very difficult for a
newcomer. That and living conditioner in the pioneer village must have
been a severe shock for the genteel man and his wife.
The instructions from the authorities that Mr.
McPherson and the police magistrate had to conduct at Kerang once a month
dismayed him as he was already having considerable trouble to stretch his
salary to buy necessities.
To attend court at Kerang once a month he would
have to hire a horse and stay for two nights at the Kerang Public house
-- an outlay of at least £7 a month.
He wrote to the Minister in protest at the strain
such expenditure would pose on his slender budget but received an unsympathetic
reply stating that public servant' salaries were fixed by Parliament. McPherson
next appealed to the police superintendent for the use of a public horse
for the journey. This request was also denied with Mr. Wilson replying
that the chief commissioner had proclaimed that troop horses could not
be borrowed by clerks of petty sessions under any circumstances.
It is not recorded how he came by a horse for his
monthly ride to Kerang, however it is known that McPherson's health deteriorated,
probably as a result of the onerous rides through extremes of temperatures
with the occasional downpour of rain, in the cause of meting out justice
in far off Kerang.
~~~~~~~~~~~~~~~~~~~
| The Swan Hill Group of the Genealogical Society
of Victoria does not hold itself responsible for any statements or opinions
printed in this Newsletter |

Page 9
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|
Every effort has been made to re-create
the
original MALEE ROOTS Newsletter.
|