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GREEN VALLEY GENEALOGICAL SOCIETY

"Genealogy Today", by Betty Lou Malesky, CG
From the Green Valley News, Sunday 10 November 2013, page C1


Where Will Your Family Research Wind Up?

Doing genealogical research impresses on us the fact that we will not live forever. How many living ancestors do you have—perhaps a handful or less. One day we will each become an ancestor. What will happen to all that carefully compiled research we have accumulated? It’s not too soon to plan for that day.

Three repositories that accept genealogical research collections are the Family History Library in Salt Lake City, the Allen County Public Library in Fort Wayne, Indiana and the New England Historic Genealogical Society (NEHGS) in Boston.

The Family History Library accepts both autobiographies and biographies containing genealogical material, family histories with genealogies, records indexes, some local histories and well organized collections of genealogical and research materials.

If accompanied by a "Permission to Duplicate" form signed by the copyright owner or legal custodian of the following originals they will also accept: Census records, directories, genealogical periodicals, newspaper extracts including obituaries, computer software, and original records including church, court, land, etc. In most cases, data may be in printed form but electronic is preferred. Electronic submissions must be less than 2GB on an external drive suitable for conversion to DVD. Further details may be found at https://familysearch.org/sites/default/uploads/Donations-Guidelines-REVISION-12-July-2012.pdf.

The Allen County Public Library welcomes contributions of papers and books in print or in digital form on disk. They will take research articles, completed books, indexes to record groups, family record pages from the family Bible and/or photographs of military veterans. For more information contact the library at 260-421-1225 or email Genealogy@ACPL.Info.

NEGHS recognizes two classes of genealogical collections, genealogical papers and family papers. The first category encompasses copies of documents and secondary sources, notes, correspondence and compiled family data in the form of charts, family group sheets and genealogies. Collected papers should be somewhat organized, preferably in labeled folders holding material accumulated in the course of research.

The family papers category includes groups of documents collected by members of a particular family. It may include multiple generations and usually includes information about allied family members. It may not be formally organized but will usually include various types of family documents, such as vital records, wills, photographs, business, Bible and court records, etc. Society archivists will process, arrange and organize boxes of material received.

Genealogical charts are useful in helping to reconstruct various families and family relationships in a collection. Full names, nicknames, birth and death dates, and location information will help the experts organize and evaluate collections received. When compiled genealogies are submitted relevant document copies, transcriptions, extracts and other source material should accompany or immediately follow the compilations. The most important consideration is that material be organized in a clear and consistent manner.

Examples of finding aids to clarify the process of submitting family information have been prepared by the NEHGS Special Collections staff and are available at http://library.nehgs.org/ftlist, see list 11.


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