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Pastfinders Computer Users’ Group

April 18, 2007

Genealogy Programs Pt. 3


Calendar: FTW has a calendar that can show certain items that you choose to see. You can select to see birthdays or wedding anniversaries or both. You can also choose to show these for only living people or for everyone in your genealogy. Or our you can limit it to selected individuals. Birthdays are shown as age while anniversaries are shown as time since the event. You can choose the year to view and either a specific month or the entire year. We’ll look at the year 2007 and all 12 months. There are a few other options as well. Go to VIEW/CALENDAR to see a calendar of events for your genealogy. Click on CONTENTS to select what to show.

Labels/Cards: This list allows you to choose what you want to print and whom you want include and then will print labels with that information. Useful for mailings for a family reunion or for seeking family information.

Map: This option provides a map indicating where in the world the people in your genealogy lived. While the map itself is not particularly useful, the list that accompanies it lists every location of an event and the individuals involved.. The events are what you choose to have presented. There is some great value here for you can prepare for a research trip (if only to a library) to search by location for your family members who were born, married or died there (depending on the events you choose to display). Go to VIEW/MAP the select CONTENTS to choose what to show. If you want to print out a portion of the result, go to FORMAT and select BOOK and then find the page (s) containing the information that you want and print the page(s).

Timeline: This presents a time relationship among all of the events you choose for the selected individuals. There are several options from which to select how to present the information. How you choose among the options depends on how you want to use the data. Go to VIEW/TIMELINE and then click on CONTENTS to choose what and whom to include. You’ll notice as you scroll through the timeline that it is very large (if you chose everyone) and goes from your earliest event until recent time. As you scroll down you’ll notice that names are in alphabetical order from top to bottom. If you go to FILE/PRINT TIMELINE you’ll see how many pages are required to print the document. You can sort the timeline in several different ways (FORMAT/SORT TIMELINE); alphabetically ( A first or Z first), chronologically (oldest first or newest first) or left unsorted.. Chronologically makes sense if you want to see who lived for given periods of time. For instance, who lived during and perhaps fought in any of the several wars. You can go to FORMAT/TIMELINE FORMAT to choose a format for the timeline. You can select how many years to the inch and whether to run right to left or left to right. In addition, you can show historic events either at the bottom of the presentation or interspersed within the presentation.

Research Journal: This gives you a way of keeping track of what you’ve accomplished and what needs to be done. It’s basically a To-Do list that allows you to list things to be done and then check them off as they are accomplished. You get there by going to VIEW/RESEARCH JOURNAL. More important, however, you can enter a To-Do item at any time by pressing CNTR-T. You can assign a priority code from 1 to 5 to rank the importance of the item.

Data Errors: While all of the items turned up here may not be considered errors by you, FTW does and provides a comprehensive list of missing data. I use it to find items that need to be researched. Go to REPORTS/DATA ERRORS and the report will be generated. And you never knew that you had so many missing items!

Genealogy on the Internet

Pastfinders’ web site lists many genealogical web sites. We’ll look at a few and see how to make the most of our visit. This is the Mormon site and can be searched for online information or for available records that can be ordered through the Family History Center.

Go to the site and enter the name of the person that you are seeking. Limit the search to the country, county, city if you know it. The site has the 1880 US census and the 1881 British and Canadian censuses. Data from any other source has to be considered suspect and should be used as guidance toward a primary source. Some information from the International Genealogical Index (IGI) is from primary sources but is submitted by users; it may be more accurate than other data but it’s still suspect.

You can also click on the LIBRARY tab and then the FAMILY HISTORY LIBRARY CATALOG box and select from the list what type of record you want. For example, enter a surname of interest and view a list of documents pertaining to that name. If you find one or more that pertain to what you are seeking, go to the bottom of each page and click where indicated to print the record listing. Take that to the Family History Center to order the film to view. Note that the PLACE search may produce a town history that may have pertinent information about your ancestor. Records available my include land and probate records, town meeting records, tax records, proprietors’ records and much more. Check for county as well as town or city records. Cyndi’s List is the site from which to start looking for places to find genealogical records. Cyndi has links to 264, 800 other sites with a brief description of each so you can find what you are looking for. Not all sites are free but many are and there are many that have ethnic or geographically specific genealogical data. This is another site with links to other places on the Internet but this one shows what’s new at each location so keeping abreast of the latest data is easy.

Here’s a Basic Computer Tip

Selecting Text: Being able to select certain portions of a document allows you to do many useful things. It’s especially useful when you can select, copy and paste something rather then type it over and make a misteak. There is one basic that all Windows programs allow: Move the cursor to where you want to select text and hold the mouse left button down and swipe across the text you want to select. Selected text will be highlighted. That sometimes runs so fast that you can’t stop where you want to. If that’s the case with your selection, you can select a start point for the selection with the mouse and then press F8 and use the arrow keys to maneuver the selection to highlight what you want. Press ENTER when done selecting. In Word you can select a sentence by holding down the CTRL key and clicking while the cursor is located somewhere in the sentence. Holding down the CTRL key and double clicking will select a paragraph. In Wordperfect, you move the cursor to the left of the page until an arrow appears next to the item that you want to select. Click for a sentence; double click for a paragraph. However, the selection will not cross page breaks. In Open Office Writer, hold SHIFT and press DOWN ARROW to select the next line down and SHIFT and UP ARROW to select the next line up. Use SHIFT and LEFT or RIGHT ARROWS to move within a line.

Once you have selected text, what can you do with it?

DELETE will remove the highlighted text from your document.

EDIT/CUT or CTRL-X will delete the selected item but will retain it on the clipboard so that it can be pasted into a new location.

EDIT/COPY or CTRL-C will copy the selected item leaving the original but placing the selection on the clipboard so it can be pasted at a new location.

EDIT/PASTE or CTRL-V places whatever is on the clipboard at the location of the cursor.

Typing something new will replace the selected text with whatever new that you type.

Clicking on CTRL and B or I or U will cause the selection to become Bold, Italics, or Underlined.

Selecting a different font from the font selection box will change the selection but not the rest of the document.

Selecting a different font size will change the font size of the selection but not the rest of the document.

SHIFT-F7 will center the sentence containing the selection.

ALT-F7 will right justify the sentence containing the selection.

(SHIFT-F7 and ALT-F are best used when the entire phrase, sentence or title is to be justified.)

Virtual Tour of the Library of Congress

The Library of Congress has an enormous collection of historical items and many of them can be perused in the comfort of your own living room. The list is much too extensive to consider here but we’ll take a quick look at the home page to get a feel of what’s available and then we’ll saunter into the American Memory Room. We can find 1118 photographs of the Civil War, mostly by Mathew B. Brady, Civil War Maps (LOC owns 2240 and is adding new ones to the web site monthly), Panoramic Photographs, aerial and cityscapes of which there are 4000, audio tapes of reaction to Pearl Harbor, Life Histories through WPA interviews, Slave Narratives and much, much more.

Let’s go to and then click on American Memory. And then on WAR, MILITARY. Notice what’s available as you scroll down to Civil War, Brady Studio and Others. (It’s the 10th one down). If you have a particular item to search for, you can type it in the SEARCH box but we’ll browse the collection to see what’s there. Click on BROWSE and then click in the top box, 107th New York. The first items on the list are unit photographs of State Militia and perhaps you’ll find your ancestor in one. My GGGrandfather was in the 1st Massachusetts Cavalry and Companies C and D are pictured but he was in Company F. Note that many items are listed twice; the 1st Massachusetts under 1st and again under Massachusetts Troops.

What we’ve done is the standard way to get around a site; following links one at a time to get what we want. Most site offer a different way to get around that can be useful if you have a basic understanding of the ste contents. That is to go to the SITE MAP and go directly to any page that we want.

If you go to the LOC Home Page and click on SITE MAP at the bottom of the page you’ll get this listing. Every item is clickable so you can see what’s available and go directly there. LOC claims a million images have been digitized so far.

This is the Site Map for the Library of Congress. It provides a guide to what’s available and a quick way to get there


|| Resources for Kids, Families ||

America's Library | American Memory | Everyday Mysteries | The Library of Congress Presents: Music, Theater and Dance | Local Legacies | National Book Festival Webcasts | Places in the News | Poetry | Today in History | Webcasts for Kids, Families | Wise Guide

|| Resources for Librarians, Archivists ||

Acquisitions | Archival Description | Building Digital Collections | Cataloging, Classification | CDS (Sales) | CIP (Cataloging in Publication) | Collection Development | Digital Reference | EAD (Finding Aids) | Integrated Library System | Interlibrary Loan | MARC 21 Standards | LC Classification Outline | Library Catalog | Photoduplication | Preservation | Professional Visits | Public Service, Reference | Publications, Products | Reading, Literacy Programs | Reports, Speeches | Services for Federal Libraries | Standards | Thesauri | Training, Internships | Webcasts for Librarians

|| Resources for Publishers ||

Cataloging in Production (CIP) | Copyright Office | Copyright Registration | International Standard Serial Number (ISSN) | Preassigned Control Number (PCN) | Webcasts for Publishers

|| Resources for Researchers ||

Accessibility | Ask a Librarian | Braille Audio Services | Collection Guides, Bibliographies | Collections Overview | Copy Services | Databases, Electronic Resources | Digital Collections, Programs | General Collections (books, journals, etc.) | Hold, Reserve Services | Hours of Operation | InterLibrary Loan | International Collections | Law Researchers | Library Catalogs | Maps, Floor Plans | National Library Service for the Blind and Physically Handicapped | Ordering Reproductions | Orientation Classes | Preparing for Your Visit | Reader Registration | Research Centers | Research, Reference FAQs | Search Options | Security | Special Format Collections (photos, maps, films, music) | Travel Information | Virtual Programs, Services | Webcasts for Researchers

|| Resources for Teachers ||

America's Library | American Memory | Ask a Librarian (online reference service) | Chat with a Librarian | Citing Electronic Resources | Classroom Features and Activities | Everyday Mysteries | Guide to Law Online | The Library of Congress Presents: Music, Theater and Dance | International Resources | Learning Page | Lesson Plans | Live and Archived Chats | Local Legacies | Photoduplication Services | Places in the News | Poetry | Reference Sites Compiled by the Library | Research Centers | Teacher's Guide to Folklife Resources | Thematic Resources | Today in History | Video Conference Workshops | Webcasts for Teachers | Wise Guide

|| Resources for Visitors ||

Cafeterias, Food Service | Calendar of Events | Collections Overview | Copy Services | Databases, Electronic Resources | Directions | Exhibitions | Hold, Reserve Services | Hours of Operation | InterLibrary Loan | Jefferson Building Online Tour | Library Buildings, Facilities | Maps, Floor Plans | Ordering Reproductions | Orientation Classes | Preparing for Your Visit | Professional Programs | Reader Registration | Security | Shop | Today at the Library | Tours | Travel, Lodging, Dining | Visitor's Center

|| Search ||

Advanced Web Site Search | Library Catalogs | Search Options | Site Search Help

|| About the Library ||

Ask a Librarian | Awards and Honors | Collections Overview | Contact | Digital Preservation | Exhibitions | Fascinating Facts | Frequently Asked Questions | General Information | History | Host an Event at the Library | Introduction to the Library | Jobs, Fellowships | Mission, Strategic Plan | Office of the Librarian | Poet Laureate | Shop | Vendors, Doing Business with the Library | Support the Library | Wise Guide

|| Digital Collections, Programs ||

American Memory | Ask a Librarian | Exhibitions | Global Gateway | MINERVA Web Preservation Project | Metadata Standards | National Digital Preservation Program | The Library of Congress Presents: Music, Theater and Dance | Prints and Photographs Online Catalog | Veterans History Project | Webcasts

|| News, Events ||

Awards and Honors | Calendar of Events | Exhibitions, Current | News Releases | Today at the Library | Webcasts | Wise Guide

|| Copyright Office ||

About | Forms | Law | Licensing | News | Publications | Registration | Search Records

|| Law Library ||

About the Law Library | Bibliographies and Guides | Collections | Frequently Asked Questions | Global Legal Information Network | Guide to Law Online | Services to the Public | U.S. Congressional Documents and Debates