CREATING A GEDCOM FILE IN PAF 5
Some conventions. Any word that is underlined may be clicked on to bring up a picture that should help explain the proper usage or how to execute it. When a picture is displayed you must use your browser's Back Arrow to return to the text. You can try this by clicking on the underlined Back Arrow and then clicking on your browser's back button to return here.
NOTE: PAF 5 has a really good Help file. You should start there for any help needed in running PAF. It has a very good explanation of creating a GEDCOM file - this tutorial is for those who don't want to learn all the bells and whistles of creating a GEDCOM but are interested in splitting off a small portion of their PAF file to send to some other genealogist.
For the purpose of this tutorial we are going to split off the "Pugh" family line starting with where the line "daughter's out" and including all her ancestors. By "daughter's out" we are simply referring to the last person who has the surname of the line we are going to select.
Before getting started on making your GEDCOM, have you set your PAF "Preferences"? If not you may want to set at least the Inport/Export Folder which is where PAF will save all files that it exports and looks for all files to import (unless you override this default file location when you do a file import or export). If nothing else, you will at least know where to find those files you create - there is nothing worse than to make a new file and then not be able to find it. For a Tutorial on how to set these "Preferences" go to our Tutorial on setting up PAF 5 Preferences.
- The first step in creating a GEDCOM is to set the person you want to start the GEDCOM with as the "Primary Person" which simply means that that person is highlighted and in the upper left corner of the "Family" screen .
- Since a GEDCOM is considered a File option we first click on File and then on Export .
- This will display the "Export" screen.
- Since we only want to create our GEDCOM with Pugh data and not our entire data base we need to change the "Export" screen from "All" to "Partial"
- Next click on "Select"
- which will bring up the "Select Individuals" screen with our Margaret Pugh highlighted.
- Next scroll down the "Select Individuals" box to the "Relationship Filter" box and make sure that it contains "Ancestors".
- When exporting a GEDCOM for general use (as opposed to sending it to your Aunt Minnie) you should consider whether "Confidential Information" , and "Full Information on living" should be included. A practical rule is that if there is ANY chance that the information may be made public in any way, such as being posted on the Web, "Confidential Information" , and "Full Information on living" should NOT be checked.
- Next click on "Select"
- Which brings up the "Ancestors" box. Make sure the
"Descendant generations" box contains the numeral 1 (one) and that the "Include spouses" and "Include all parents" boxes are both checked and then click on "OK" . NOTE that the number of Ancestor Generations can be any number. Typically a large number (999) is used to include all Ancestors in a given line. The number of "Descendant generations" is more critical. If you put a large number in this box you may get everyone in your data base.
- At this point the "Select Individuals" box should show the list of those selected by displaying a ">>" to the left of the selected individuals and the total number of persons selected
- If the total number of persons selected seems reasonable click on "OK" and then on "Export"
- This will bring up the "Export GEDCOM File As" box. If you set up your PAF "Preferences" you should see "Import-Export" in the "Save In:" folder name.
- Next step is to enter a name for GEDCOM file. We will call ours "Pugh" as that is what our data is.
- Click on "Export" and, finally, the actual GEDCOM is created. A box pops up indicated the number of individuals and marriages that have been exported. Click on "OK" to get rid of the box.
- You will find your Pugh GEDCOM file in the Import-Export folder of your PAF folder.
- To e-mail this GEDCOM to someone simply "Attach" it to an e-mail message using your regular e-mail program.
Please send any comments about this page to Doug Little who maintains this page
You are our 2607 visitor we started counting on July 23,1999 -- thanks for stopping by!
© 2003/2004 W D Little used by permission