of the GCHS....
to these By-laws approved
April 12, 2008
The name of this organization
shall be the Greene County Historical Society.
The purpose of the organization
shall be to foster and maintain an interest in the history of Greene
County through programs, publications, projects, and observance.
The Society encourages dialogue with other groups in the County
who are seeking to preserve the heritage and history of the area.
Cooperative heritage and historical programs and activities with
these other groups are encouraged in order to better meet the stated
purposes of the Greene County Historical Society.
Any person interested
in the history of Greene County, Missouri, and who applies for membership
in any classification, shall hereby become a member upon receipt
by the Society of the appropriate membership dues.
The Society shall be
composed of Active, Associate, and Honorary members. Active members
shall include: Life, Individual Active, and Youth. Associate members
shall include groups of a business, institutional or professional
a. Life membership may
be attained upon a singe payment to the Society of a contribution
of one hundred dollars ($100.00). This sum shall be placed in the
Endowment Fund and only the interest used.
b. Individual and married couples' active membership may be attained
upon payment to the Society of a contribution of five dollars ($5.00)
c. Youth membership for individuals eighteen years or younger may
be attained upon payment of a contribution to the Society of four
dollars ($4.00) annually.
may be attained upon payment to the Society of a contribution of
fifteen ($15.00) annually. Associate members shall not vote or hold
Any active member of
the Society, upon reaching the age of eighty years and has been
an Active member in good standing for at least the five consecutive
years preceding, may be granted Honorary membership upon application,
recommendation by the Board of Directors, and majority vote by the
membership at any regular meeting. Honorary members shall not be
required to pay dues and retain all the privileges of Active membership.
The membership year shall
correspond to the calendar year, and dues shall in all cases become
due and payable on January 1.
Active and Associate
members failing to pay their dues within three months after they
become payable shall be deemed members not in good standing and
will forfeit all privileges offered that classification of members.
Membership may be reinstated upon payment of membership dues for
the current year.
There shall be a yearly Annual Meeting of the Society as designated
by the Board of Directors at which officers shall be elected by
the membership and annual reports presented.
The time and date of the regular meetings of the Society shall be
set by the officers working together with the Board of Directors.
Special meetings may be called by the President at any time, and
may also be called upon written request made by ten members of the
Society to the President, and also by a majority of the Board of
Directors. Members of the Society shall be given one week notice
of such special meetings with the purpose of the meeting being stated.
Fifteen active members of the Society shall constitute a quorum.
Board of Directors Meetings
The Board of Directors shall hold meeting as needed, upon the call
of the President, or any three members of the Board of Directors.
Five members thereof shall constitute a quorum.
Officers and Board of Directors
The officers of this
Society shall be a President, Vice-President, and Secretary, who
shall be elected for terms of two years; a Treasurer who shall be
appointed by the Board of Directors for a term of one year; and
a minimum of 3 directors who shall be elected for a term of three
years, except where vacancies shall demand that some directors be
elected for one or two years. The immediate past President will
serve as a Director until succeeded by the next retiring President.
The Officers and Directors
shall constitute the Board of Directors. The President of the Society
shall be Chairman of the Board of Directors. The Secretary of the
Society shall be Secretary of the Board of Directors.
Election of Officers and Directors
All Officers and Directors
shall be elected by a majority of votes cast by ballot at the annual
meeting. However, if the slate of candidates be unopposed, this
rule may be suspended by majority vote of members present, and the
slate elected by acclamation.
Not less than two months
prior to the annual meeting, the President, with the approval of
the Board of Directors, shall appoint a committee on nominations,
composed of three members: two members from the Board of Directors
and one from the general membership. The committee will select a
slate of candidates to be presented, but not voted upon.
Nominations may also
be made from the floor by any active members of the Society prior
to balloting at the annual meeting. Any nominations made after the
deliberation of the committee on nominations shall be added to the
slate of candidates upon affirmative vote of a majority of members
present at the annual meeting. A candidate for election shall be
an active member in good standing.
A person who has been
elected to the Board of Directors for two consecutive 3-year terms
or elected President, Vice-President, or Secretary for three consecutive
2-year terms, shall not be nominated to the same office unless one
year elapses between the end of his or her last term and the beginning
of the term for which he or she is nominated.
There shall be an installation
of new officers as arranged by the Board of Directors, and the officers
shall serve until their successor has been duly elected and installed.
In the event of resignation or incapacity of any officer except
the President, the vacancy may be filled by a vote of the Board
of Directors for the unexpired term of office.
The Society shall have
the power to remove any Officer or Director from his or her office
for such reasons and in such a manner as the Society may prescribe,
provided, however, such officer or director who may be charged with
misconduct of malfeasance shall be given at least two weeks notice
of such charges and shall be provided opportunity to answer said
Duties of Officers and Board of Directors
The President shall be responsible for the administration of the
decisions of the Board of Directors and membership of the Society,
and see that the business and best interest of the Society is attended
to. He or she shall preside at all meetings of the Society and of
the Board of Directors. The President, in cooperation with the Board
of Directors, shall plan and arrange for the programs of the Society.
In the case the President is absent at any meeting, the Vice-President
shall assume the duties of President. In case the President and
Vice-President shall be absent, the Secretary shall conduct the
meeting. The President shall also be a co-signer with the Treasurer
on all checks drawn upon the Society for the expenditure of funds.
The Vice-President shall assist the President in fulfilling his
or her duties when called upon and will preside at all meetings
in the absence of the President. Should the office of President
become vacant due to resignation or incapacity, the Vice-President
shall assume the duties of the President for the unexpired term
The Secretary shall keep the minutes of all meetings of the Society
and Board of Directors; conduct the correspondence of the Society
when needed or directed; and make a report at the annual meeting
upon the work of the Society during the past year.
The Treasurer shall have responsibility for the dues of members
and expenditure of Society funds. He shall keep an account of the
same, and shall make a report thereof in the annual meeting and
whenever required by the Society or Board of Directors. He shall
pay out the monies of the Society only on the presentation of bills
approved by the Board of Directors as attested by the Secretary
or President, or receipts. Any expenditure above twenty-five dollars
must be approved by the Board of Directors and any expenditure above
fifty dollars must be approved by the membership upon recommendation
of the Board of Directors, except for normal operating expenses.
The fiscal year of this
Society shall be from January 1 to the following December 31.
The records of the Treasurer
shall be subject to an annual audit by the Board of Directors.
Board of Directors
The Board of Directors shall give general direction to the work
of the Society. Goals and projects fro the year should be adopted
at the first Board of Directors meeting of the year. All major decisions
made by the Board of Directors shall come before the membership
as recommendations for final approval.
Following the annual meeting each year, the Board of Directors may
appoint a member of the Society to serve the President and Board
of Directors as the Executive Secretary of the Society to handle
assigned administrative responsibilities. The Executive Secretary
shall attend Board meetings as a non-voting member and shall make
regular reports at the Board of Directors meetings.
The following committees shall constitute the Standing Committees
for the Society: Membership, Promotion/Publicity, Hospitality, Newsletter,
Program, Publications, Historical, Youth, and Research. The committee
chairpersons shall be appointed by the President, subject to the
approval of the Board of Directors and the Society membership. Committee
chairpersons shall make an annual report of the work of their respective
committees at the annual meeting. Committee chairpersons will be
appointed for a term of one year, subject to subsequent reappointments.
No committee chairperson shall serve more than six years as chairperson
of the same committee. Committee membership shall be composed of
as many members as deemed necessary to carry out the duties.
1. Membership: The Membership
Committee shall maintain the membership roll, process membership
applications, distribute membership cards, provide a membership
packet to new members, and conducts an annual and semi-annual membership
2. Promotion/Publicity: The Promotion/Publicity Committee shall
be responsible for promoting the Society and publicizing its activities.
3. Hospitality: The Hospitality Committee shall be responsible for
welcoming and introducing guests and new members at regular meetings
and arranging for refreshments and social events on appropriate
4. Newsletter: Newsletter Committee shall be responsible for the
production and mailing of the monthly meeting notices and the quarterly
5. Program: The Program Committee shall be responsible for the monthly
6. Publications: The Publications Committee shall be responsible
for managing the book sales, evaluating and proposing new sales
publications, and edits an annual publication featuring the history
of Greene County.
7. Historical: The Historical Committee shall seek ways to promote
the knowledge and appreciation of the history of Greene County.
8. Youth: The Youth Committee shall seek ways to encourage the understanding
and appreciation of Greene County history among the youth of the
9. Research: The Research Committee shall maintain a continuing
program of research in Greene County history and periodically publish
the research results in appropriate publication and media.
Other committees may be appointed by the President subject to the
approval of the Board of Directors and the Society membership, as
deemed necessary for the conduct of the business of the Society.
Establishment of Special Funds
The Board of Directors
shall establish an Endowment Fund. The purpose of this fund shall
be to provide permanent income to supplement Society dues. Into
this fund shall be placed all income from Life Memberships (as provided
in Article I, Section II of the By-laws) and any additional income
received by the Society which the Board of Directors deems not need
for current expenses. Only the income of this Endowment Fund shall
be expended. The Treasurer shall give a report at the annual meeting
of the amount invested in the Endowment Fund, the rate of interest,
and the amount of interest received during the fiscal year from
the investment. The monies may be placed only in insured investments
or the Community Foundation of the Ozarks.
The Society shall provide
a plan whereby interested individuals may make a contribution benefitting
the Endowment Fund to memorialize a deceased person or honor a living
person. In addition, an appropriate Memorial Book shall be maintained
to register such memorials and honors.
The Board of Directors
shall be empowered to set up additional Funds, and to receive monies
for specific projects. The Treasurer shall give a report of these
Funds at the Annual Meeting, or at any time when so requested by
the Board of Directors. If any of these special funds are placed
out at interest, they many only be invested in insured investments
of the Community Foundation of the Ozarks.
Affiliation with Other Societies
This Society shall have
the power to enroll and affiliate as an annual institutional member
of the Missouri State Historical Society or any other recognized
national, state or regional society or organization whose stated
objectives are similar to or sympathetic with those of this Society,
and may whenever feasible, send a delegate to represent it at the
annual meeting of such a society or organization.
Amendments to these By-laws
may be proposed in writing and filed with the Secretary by any three
members. The Board of Directors must approve the amendment by a
2/3 vote and present it in writing to the members at least two weeks
before the scheduled Society vote. If approved by 2/3 vote of the
members present, the amendments shall become a part of the By-laws.
Rules of Order
Robert's Rules of Order
(Revised) shall be the parliamentary authority at all meetings of
the Society, of the Board of Directors, and or all committees in
all cases to which they are applicable, and in which they are not
inconsistent with the By-laws or corporate charter of this Society.