8/5/05

1. MCPCRP is a Not-For-Profit Team of qualified, interested historical cemetery preservation volunteers.
2. MCPCRP goal is to document, locate then restore honor and dignity to our Pioneer ancestors who are interred in Mitchell County in forgotten abandoned derelict cemeteries, through restoration.
3. MCPCRP Board consists of the Coordinator and currently appointed Project Coordinators.
4. Prior to any restoration, a MCPCRP Project Coordinator will be appointed by the Coordinator to supervise and submit for approval all research findings, activities, work in partnership plans, volunteers, materials, equipment needed and/or expenditures.
5. Only cemeteries that are defined by the State of Iowa as "Pioneer" will qualify.
1. Six (6) or less burials in the past fifty (50) years. (defined by the State of Iowa)
6. Other cemeteries will be reviewed on a "per cemetery" bases for reimbursement of expenditures.
1. Factors relating to approval/disapproval are:
1. Projected expenditures for projects already underway by MCPCRP.
2. Funds - MCPCRP Project Coordinators and volunteer’s availability.
3. "In Kind" Funds available from MC Board of Supervisors or other sources.
4. Current restoration techniques, guidelines and rules are followed per MCPCRP.
1. If MCPCRP guidelines and rules were not followed, the project will not qualify.
2. A MCPCRP Project Coordinator will be appointed to administer all activities.
1. Review & submit for approval restoration plans by individual/s not authorized by MCPCRP.
2. Explain, execute, and administer proper restoration techniques.
3. Authenticate all work is in accordance with current Cemetery Restoration standards.
4. Final endorsement of a MCPCRP Project Coordinator will be required.
7. Restoration techniques outside the approved current standards of Federal, State, County, will require approval of the MCPCRP Board.
8. Volunteers wishing to assist MCPCRP will understand, support and abide by current Federal, State, County, Township, SAPIC, IaGenWeb, landowners, as well as MCPCRP guidelines, regulations and laws.
9. Individuals working on cemetery projects without administration and endorsement of MCPCRP will not qualify.
10. A written estimate of costs as well as a plan of action, prior to starting a project must be filed with MCPCRP for approval and assignment of a Project Coordinator.
11. No decision will be made, granted or implied relating to removal of any artifact, no matter the reason, from a cemetery without written approval of the MCPCRP Board.
1. When research is found that is relevant to restoration, a written summary will be submitted to MCPCRP Board for review, recommendations and a plan of action.
2. Within two weeks a decision, recommendation, plan of action, will be forthcoming.
12. MCPCRP Project Coordinators do not have the authority to individually approve expenditures, remove artifacts, make decisions outside current guidelines and laws etc. This authority will be granted by the MCPCRP Board after review.
13. MCPCRP will document and verify ownership of all Pioneer Cemetery Restoration Projects through the Court House in Osage.
14. MCPCRP Board will gain the landowners written approval, if on private property, before starting or recommending any restoration.
15. All decisions will be final, based on the out come of the MCPCRP Board recommendations.
16. When submitting pre-approved reimbursement requests:
1. Only original receipts will be accepted.
2. Copies of receipts are not acceptable.
3. All original receipts will be given to Lowell Tesch at the Mitchell County Court House.
4. Once Lowell notifies Neal, he is in receipt of the originals receipts and they total the amount requesting reimbursement, MCPCRP will reimburse you directly.
5. Receipts will total the amount you will be reimbursed from MCPCRP, NO EXCEPTIONS.
6. One check will be written per submittal to the individual submitting the request/receipts.
7. It will be up to that individual to disperse funds within their volunteers, based on expenditures.
8. Mitchell County Board Of Supervisors – will approve and reimburse MCPCRP when funds are available and pre-approved, with "In Kind" funds. The current year dollars available is $500.00.