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clown picture Making Labels Using Word

Again, this will vary depending on the version of Word you have. However, once you understand what is involved, you should be able to read the Help on your machine to figure out the specific steps you need to take.

You MUST create a data source. This is nothing more than a document that contains all the information you need for your labels. Planning is important.

  1. Open a NEW Word document.
  2. Create a Table with two rows. Because you have PLANNED, you have determined how many columns you need. Three columns are minimum. Seven would probably be maximum for a label. (Table > Insert > Table)
  3. In the first row, NAME what information will go in that column

Title

FirstName

LastName

Street

City

State

ZIPCode
             
  1. Yes, you have to actually key in the information you want in each box. To move from one box to the next, hit TAB. To move to the next line, hit TAB. It will automatically go to a second page if needed.
  2. SAVE AS: LABEL Data or Mailing List or whatever makes sense to you.
  3. You can go to this document whenever you need to edit, add, or delete some information.

You need to create the Merge Document.

  1. Open a NEW Word document.
  2. Tools > Letter & Mailings > Mail Merge
  3. Click on Labels on the right and then Next: at the bottom.
  4. Click on Label options… on the right to select the label you are using. When you are returned to the page, click Select recipients.
  5. This is where you need to go to the data source you want to use to create your labels. Click on Browse and navigate to your data source file.
  6. When the Mail Merge Recipient window comes up you can check the name or names for which you want labels.
  7. Click on Arrange your labels. Click on More items to see the names you chose for the first row in your data source. Insert the fields you want to use and then arrange them as you want for the label.
  8. When the first label is done, click Update all labels.
  9. Click on Preview your labels; click on Complete the merge; insert your label paper and click Print.

HINT: If you save your data source and your merge document in the same folder you won´t have to go find them the next time you want to create a label.