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Gallatin Co. Clerk & Recorder's Office

Gallatin Co. ILGenWeb
L ooking for records, want a copy?

The following are the rates and information about getting copies of records from the County Clerk and Recorder's Office. Generally, the county clerk's office maintains the records of the county board, plus the three favorite requests of genealogists -- births, marriage and death records. The Recorder's Office is upstairs in the courthouse and handles deeds and other legal instruments such as mortgages, easements, plats, etc.

If you're looking for a record of your ancestor that went before a judge, you'll need to search the court records which are part of the circuit clerk's office.

According to a handout prepared by the present County Clerk, Elizabeth A. Wargel, the following rules apply.

All copies from 1878 to the present sent from this office are certified. Charges for certified copies are $5 for the first copy and $2 for each additional copy.

There are additional fees for records prior to 1878, which are a quarter per page to 1830, and $2 per copy from 1830 to 1878. Please note, there is a $5 search fee for each item searched. If they find the requested record, a certified copy will be included for the search fee amount.

A self-addressed stamped envelope (SASE) is required for each written request.

Birth Records in the office start in 1878. Death records start that year also.

Marriage records from 1813 through January 27, 1830, consist only of an index listing the bride and groom and the date. In rare occasions there will be listed the name of the father if he had to sign for them to get married. [Note: It is also important to check the lost marriages list also on this site. In the mid 1930s, Lucy Bender first compiled a list of marriages from miscellaneous loose papers called marriage bonds found in the county clerk's office prior to the 1937 flood. Her transcriptions today are sometimes the only reference to a few of the early marriages.]

From January 28, 1830 through 1877 the county clerk's office has only the license from the books. These list the bride, groom, date, the person who married the couple as well as the county clerk's name. From 1878 to the present the office has both the license and application.

State law prohibits distribution of birth records after 1916 to anyone but the person listed or to a parent or guardian.

If you are still confused or this doesn't answer your questions, pick up the phone and call the office at 618-269-3025, or write to them at PO Box 550, Shawneetown IL 62984.



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