Madison County Genealogical Society

Minutes of the Meeting - June 9, 2010

On June 9, 2010, in the Madison County Board Meeting Room, a program describing how the recorder's office can be a valuable resource for genealogists was presented by the office of Madison County Recorder, Kyle Anderson. The Madison County Genealogical Society attended this presentation as their regular June meeting. Our thanks to the Recorder of Deeds and his staff.

Reports:

No reports were given at the meeting, but the financial report for the month of May 2010, is as follows:



GIFT MEMBERSHIPS AVAILABLE

Do you have a family member that is interested in (or even obsessed with) genealogy? A membership in the Madison County Genealogical Society would be a very thoughtful gift. A gift card will be sent to the recipient of any gift membership.

The following memberships are available:
Individual/Family Annual Membership $20.00
Patron Annual Membership $30.00
Life Membership $250.00

Contact our Secretary, Barbara Hitch, at racerbarb@aol.com, about a gift membership.


June Meeting

On June 9, 2010, in the Madison County Board Meeting Room, a program describing how the recorder's office can be a valuable resource for genealogists was presented by the office of Madison County Recorder, Kyle Anderson. The Madison County Genealogical Society attended this presentation as their regular June meeting. Our thanks to the Recorder of Deeds and his staff.

Brief County History
Madison County records begin in 1812. Madison County was created by proclamation of Governor Ninian Edwards on September 12, 1812. At the time of the proclamation, Madison County extended as far east as the Wabash River on the Indiana border and as far north as the northern border of Illinois. As the area was divided into various counties, the appropriate records went to their pertinent counties. Therefore, the records in the recorder's office dating back to 1812 are records of the lands that are the present Madison County.

Land Title Documents
In searching land records, it is most helpful to have the name of the grantor (seller) and/or grantee (buyer), approximate date of the purchase, and brief legal description.

Property records may be searched by: Grantor/Grantee names, Legal Description, Parcel Identification Number, Document Number or Book/Page, or Trust Number or reference number. The Grantor/Grantee Index prior to June 1985 is found in Books, from June 1985 to the present the index is on the computer

The following records may be found in the Recorder's Office: Warranty Deeds, Quit Claim Deeds, Contracts for Deed, Executor's Deeds and Administrator's Deeds, Sheriff's Deeds and Judge's Deeds, Certificates of Sale of Purchase, Tax Deeds, Trustee's Deeds, and Mortgage or Trust Deeds/Deeds in Trust

Additional documents are available from the Recorder's office: Monument Records, Certificates, Articles of Incorporation, Articles of Dissolution, Articles of Partnership, Certificates of Authority, Lists of Stockholders, Certificates of Transfer of Stock, Certificates of Military Discharge, Affidavits, and Restrictions

Surveys, Land Grants, and Plats
The recorder's office also has copies of surveys, land grants, and plats: Plat of Subdivisions, Road Record Plats (County, township roads and highways), Land Grants - Listed by township in two books, Survey Records from 1800's, Robinson Records - Surveys, Spaulding Survey Records, Government Survey Records, 1892 Madison County Atlas, and 1906 Madison County Atlas

Miscellaneous Records
Other miscellaneous records are available in the recorder's office: Index to Churches - (1851 - 1979), List of Bankruptcies - (1873 - 1935), Bank Incorporations - (1974 - 1935), Building and Zoning Incorp. - (1874 - 1934), Cemeteries - (1871 - 1954), Incorporation of Cities - (1872 - 1931), Churches - (1869- 1935), Miscellaneous Incorp. - (1871 - 1935), Lodges - (1873 - 1934), Power of Attorneys - (1869 - 1935), Railroads - (1872 - 1934), Societies - (1873 - 1934), Wills - (1873 - 1934), Register of Farm Names - (1915 - 1979), and Assessor's Books.

When you first begin your genealogy quest, the recorder's staff will be happy to assist, instruct and advise you in the use/availability of books and computer system.

Additional Vital Records Resources
Other vital records are available in the Madison County Administration Building:
Madison County Clerk's Office: Birth Records, Death Records, and Marriage Records
Madison County Circuit Clerk's Office: Probate Records, Wills (Probated and Un-probated), Naturalization Records, and Divorces

After the presentation by Michelle Ruppert, Chief Deputy Recorder, the attendees were escorted to the recorder's storage vault and shown how the system works. The attendees were able to do research with the assistance of the recorder's staff. This meeting was very informative and, for some in attendance, very fruitful.




Back