WVGA COMBINED CONSTITUITION AND BY-LAWS

 

 

ARTICLE I – NAME

 

 

The name of this organization shall be the Whitewater Valley Genealogical Association.

 

ARTICLE II – PURPOSE

 

The purposes of this organization are to educate, promote and encourage family history and heritage by advising and assisting in research queries pertaining to genealogy, responding to needs of researchers with information sources and implementing projects necessary for maintaining local records collections and making them easily accessible.

 

ARTICLE III – MEMBERSHIP

 

Section 1) Types of membership shall consist of annual membership and such other categories as the association shall from time to time establish.

 

Section 2) Qualifications for membership are an interest in genealogy and payment of dues.

 

Section 3) Application for membership must accompany dues payment.

 

Section 4) Annual dues shall be $9.00 individual; $12.00 family of 2; Youth through High School shall be $2.00.

 

Section 5) Dues will be annually from June 1st to May 31st .  New family members joining after July 1st will pay the prorated amount of $1.00 per month remaining.  For individual dues the prorated amount will be seventy-five ($.75) a month.

 

ARTICLE IV – OFFICERS

 

Section 1) Officers of this organization shall be a president, a vice-president, a secretary and a treasurer to be chosen from active membership.

 

Section 2) In case the office of president becomes vacant, the vice-president shall automatically become president.  A general election shall then be held to fill the vice-president’s position as soon as possible. A similar election shall be held to fill a vacancy for secretary or treasurer.

 

 

 

 

ARTICLE V – ELECTIONS

 

Section 1)

  1. Officers shall be elected and installed at the annual meeting in May to serve for a term of one year or until successors are elected.
  2. A plurality shall constitute an election.

Section 2)

  1. At the regular meeting held in April, a nominating committee of three (3) shall be appointed by the president to prepare a slate of officers.
  2. The nominating committee shall obtain the consent of the nominees to place their names on the slate.

Section 3)

  1. The nominating committee shall make its report at the annual meeting held in May.
  2. Additional nominations may be made from the floor.
  3. Election of officers shall be by secret ballot.

 

ARTICLE VI – DUTIES OF OFFICERS

 

Section 1) The president shall preside at all club and Executive Board meetings; appoint the standing committee heads immediately after installation; appoint special committees; all checks must be signed by any two (2) of the following officers: Treasurer, President or Researcher; Serve as ex-officio member of all committees except the nominating committee.

Section 2)  The vice-president shall assume the duties of the absent president, automatically become president in case of death or resignation of the president; and serve as program chairperson.

Section 3)  The secretary shall record all proceedings of the meetings and Executive Board and submit reports for publication.

Section 4)  The treasurer shall collect all dues and care for the club’s funds; keep an accurate record of receipts and payments; submit a financial report at each regular business meeting and an annual audited report at the annual meeting.

 

ARTICLE VII – MEETINGS

 

Section 1) Regular meetings shall be held on the 3rd Tuesday of each month, except December, at the Public Library.

Section 2)   Special meetings may be called by the president as warranted.

Section 3)   A quorum shall consist of paid up members present.

 

 

 

 

ARTICLE VIII – EXECUTIVE BOARD

 

Section 1) The Executive Board shall consist of the officers and chairs of the standing committees.

Section 2)

  1. Meetings of the board shall be held as needed, with at least two (2) officers present.
  2. All paid up members present shall constitute a quorum.
  3. A meeting of the outgoing and incoming Executive Boards shall take place soon after election for continuity.

Section 3)

  1. The Executive Board shall have supervision over the affairs of the organization between meetings.
  2. It shall see that the objectives of the organization are accomplished.

 

ARTICLE IX – COMMITTEES

 

Section 1)* The following standing committees may be appointed: Ways and Means, newsletter, field services, research public relations, fund raising and audit.

Section 2)  The president may appoint additional standing committees as the need arises.

Section 3)  The president may appoint special committees as necessary.

 

ARTICLE X – DISCIPLINE

 

Section 1)  Any member or officer of the association shall serve only at the pleasure of the membership.

Section 2)  Any donation shall be limited to genealogy.

 

ARTICLE XI – PARLIAMENTARY AUTHORITY

 

Robert’s Rules of Order, newly revised shall govern the proceedings of the organization.

 

ARTICLE XII – AMENDMENT

 

The by-laws/constitution may be amended by a quorum vote at any regular meeting provided the amendment was submitted in writing at the previous regular meeting.

 

ARTICLE XIII – DISSOLUTION

 

*If the organization is dissolved all assets of the organization, after bills are paid, will be donated to the library to be used for genealogical equipment or materials.

 

*revised: 16 August 2005

ARTICLE XIV – AMENDMENT

 

*A third person shall be added to the bank checking account for convenience of paying bills.  The elected secretary will be the third person.  Only two signatures are still required on the checks for payment.

 

*revised  16 May 2006.