DO NOT post materials protected by copyright! You may submit copy from books or biography collections printed prior to 1923. Any posted biographies found to be protected by a copyright of someone other than the submitter must be removed from all Minnesota and/or county Biography pages. Books and biography collections printed prior to 1923 are not protected by copyright and are considered to be in the public domain. Photo static re-prints or duplications of pre-1923 works are not protected by current copyright. Consider adding your own copyright notice to biographies you write.
More about copyrights
Please be aware that by submitting a biography to the Cass County Biographies Project you have given permission for representatives of the Cass County and/or Minnesota Biographies project to examine the file for the purpose of extracting the names of individuals for indexing. If the name of submitter and e-mail is not in the submitted file, it will be added. If a picture is submitted with a biographer, text giving the URL for the picture will be added by the project coordinator.
Individuals being profiled should have a demonstrable connection to Cass County Mn. To submit your biography to another county, check the list of Minnesota counties on the state website.
Preparing A Biography
This project has no formal affiliation with the National Genealogical Society, but their
Genealogical Standards provide an excellent ethical framework for all of our efforts!
Format and Content for original biographical text
The heading should consist of the full name of the individual or head of household (if a family listing) being profiled and the related community within Cass County. If multiple names are given in the heading, only the first one will be listed in the index.
The body of the text should provide information about the person. Hints for content include:
Date and place of birth
Name of parents/grandparents
Schooling and occupation
Military service information
Date of marriage and name of spouse
Church and organization memberships
Activities, special interests, talents
Name of children
Date, place, and cause of death
Submitter information should appear at the bottom of your submission. This "tag line" should include your name or copyright notice, and an e-mail address so that 'long lost cousins' can contact you! Sample
Format for Biographies drawn from pre-1923 books or biographical collections
The heading should include the name of the book or collection, publisher, date and page from which the donated biography is being copied, followed by the full name of the individual and the community in Cass County with which he/she is associated.
Transcription (retyping) of a biography from a book or collection for submission should be exact. Sample Any changes or additions you wish to make to the original should be added at the end of the text with the heading ADDITIONAL INFORMATION so that it can be clearly differentiated from the original text. Sample
Submitter information - "Submitted by", followed by your name and e-mail address, should appear at the end of your submission.
How to Save Your Biography for Submission
Biographies may be typed as an e-mail or (preferably) sent as an e-mail attachment. Attached documents can be created using any word processing package, but must be saved as a text (.txt) document. The following example shows how to save a document created in Word as a text document:
More information on creating text documents
Rules for Submitting Pictures
An individual, wedding, or family black and white or color picture can be submitted as an e-mail attachment, subject to the following rules and considerations:
Not all biographies project sites accept pictures.
If you plan to submit your biography(s) to another site, please check their submission policy first!
Submitting A Biography
Once you are satisfied with your biographical submission(s), e-mail them to Anne, your Cass County biographies project coordinator. The e-mail address is firstname.lastname@example.org
You will hear from Anne at least twice:
You will receive an e-mail acknowledgement of your submission, usually within a day.
You will receive an e-mail letting you know that your biography has been posted on the website, usually within a week.
No response is required to these e-mails. Occasionally a question may arise while your biography(s) or pictures(s) are being added to the database. Your prompt response to an e-mailed question will be much appreciated!
© 2003 Cass County Biographies Project All Rights Reserved