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LACLEDE COUNTY GENEALOGICAL SOCIETY CONSTITUTION AND BY-LAWS

ARTICLE I NAME:
The name of the organization shall be LACLEDE COUNTY GENEALOGICAL SOCIETY

ARTICLE II - OBJECT:
The object and purpose of this organization shall be:
1.To stimulate interest in the field of genealogy and local history.
2.To cooperate with and encourage those presently engaged in the field of genealogy.
3.To offer assistance to anyone locally, or in other areas, who has needs of assistance in local research.
4.To compile, collect and make available all possible records of all kinds, in any way relating to this area.

ARTICLE III MEMBERS:

SECTION A.Any person may be enrolled as a member open receipt, by the Treasurer, of payment of dues.

SECTION B.The annual memberships of the society shall consist of the following classes
1.REGULAR MEMBERS - Those persons paying the minimum amount of dues annual shall be known as regular members.
2.CONTRIBUTING MEMBERS - Those persons or organizations contributing more than the minimum amount of annual dues; the amounts to be established.

SECTION C. PATRON MEMBERS — Any person or organization contributing a greater amount than the two previous memberships.

SECTION D. HONORARY MEMBERS In recognition of service to the society or the community, or recognition of a special achievement, an honorary membership may be bestowed open recommendation of the official board.

SECTION E. DUES — The amount of the dues for the various classifications shall be decided annually by the membership.

SECTION F. All dues shall be payable by the calendar year, in advance; those not paying dues by *March 1st shall be considered delinquent and shall be dropped from the rolls. A notice of dues not having been paid shall be mailed by February 1st, of each calendar year, by the *Treasurer.

ARTICLE IV - OFFICERS AND GOVERNING BODIES.

SECTION A. The officers of the society shall be a President, Vice-president, recording Secretary, corresponding Secretary and Treasurer.

SECTION B. In addition to the above officers, 4 directors shall be elected; 2 directors for a one year term, two detractors for a two year term.

SECTION C.THE EXECUTIVE BOARD shall be comprised of the elected officers.

SECTION D. THE OFFICIAL BOARD shall be comprised of the elected officers and directors.

SECTION E. Officers and directors shall be elected each November and take office the following January 1st, to serve one year, or until the next election.

SECTION F. only members in good standing (having paid dues) shall be elected to office.

SECTION G. At each October meeting, the president shall appoint four members to serve
as a nomination committee, presenting their recommendations at the November meeting.

SECTION H. When more than one nomination has been made for a given office, the vote shall be by ballot, only members in good standing shall be entitled to vote, proxy votes, properly endorsed, shall be allowed.

SECTION I. Vacancies on the official board shall be filled by the remaining members, until the next election.


ARTICLE V. DUTIES OF OFFICERS.

SECTION A. PRESIDENT: Shall preside at all meetings of the society, of the executive board and the official board; appoint such committees as may be necessary and perform other fitting duties. The president shall be an ox-officio member of all committees.

* SECTION B. VICE-PRESIDENT.
1 Shall preside in the absence of the president.
2 *Shall assist the President in various projects, as needed.
3 *Shall be responsible for getting programs for the meetings and setting them up for each month.

SECTION C. RECORDING SECRETARY. Shall:
1 Record the minutes of all meetings of the society and boards and keep a record of all other matters as ordered.
2 Shall keep a record of such events of interest as may be deemed worthy of preservation.
3 Shall work with the treasurer in maintaining a constant record
of the membership.
4 Shall prepare a report of the society for the annual meeting.

SECTION D. CORRESPONDENING SECRETARY. Shall:
1 Conduct the correspondence of the society not otherwise relegated to individuals or committees.
2 Shall give notice of meetings when deemed necessary.

SECTION E. TREASURER. Shall:
1 Have general charge of all funds of the society.
2Keep a careful and accurate written record of receipts and disbursements of the society.
3 At each annual meeting shall make a written financial report of the society; this report shall be previously audited by the audit committee.
4 Shall pay all bills after authorization by the official board; previously approval of a proposed project, shall automatically authorize payment of bills thus incurred.
5 *shall mail the notices of dues payable on February 1st.


ARTICLE VI. DUTIES OF THE OFFICIAL BOARD.
The business of the society shall be managed by the official board. The official board shall meet quarterly, at such time as so designated. Special meetings may be called by the president or recording secretary. A simple majority of the official. board shall constitute a quorum for any meeting.

ARTICLE VII. DUTIES OF THE EXECUTIVE BOARD.
Shall meet only as necessary for the supervision of special projects; or handling special problems of the officers. The executive board shall make recommendations for the amounts of the annual dues and such other matters as deemed necessary for the welfare of the society.

ARTICLE VIII. MEETINGS.

SECTION A. The society shall meet monthly, unless otherwise decided; the annual meeting to be the January meeting with reports to be presented.

SECTION B. Notices of all meetings shall be in the form of publicity in Laclede County newspapers.

SECTION C. All meetings shall be open to the public.

* SECTION D. Any officer that misses three (3) unexcused meetings in a row in the year shall be replaced by the Board. The Board may consider extenuating circumstances such as, illness or hospitalization. Each officer is expected to give notice if they are not going to be able to attend a meeting.

ARTICLE IX. PARLIAMENTARY AUTHORITY .
The organization shall be ruled by Robert’s Rules of Order (revised).

ARTICLE X.AMENDMENTS.

Amendments of the by-laws may be made at any regular meeting, upon recommendation of the official board. Notice of such proposed amendments shall be given at the meeting previous to the voting meeting. Amendments shall be approved by a two-thirds majority vote.
Changes of these bylaws are noted by a * at the place of the change.

THE AMENDMENTS TO THE BY-LAWS TO DATE.
* Article III - Section F - amended March 2002 - to change delinquent data from May 1st to March 1st.

** Article V - Section E - item 5 was amended from Section D - Item 2, in Nov/Dec 2002 - The Treasurer
shall now mail the notices of dues payable on February 1st - previously the Corresponding
Secretary had done this job.

*** Article V - Section B - Amended September 2010 - the word First was removed from the title of Vice
President and 2 additional jobs were added to the office of Vice President.
1 Shall assist the President in various projects, as needed.
2 Shall be responsible for getting programs for the meetings and setting them up for each month.

Article VIII - Section D - Amended September 2010 - this section was added to allow the Board of
Directors to replace officers if they miss three unexcused meetings in a row and to set guidelines in which
missed meetings can be excused.

Officers are expected to give notice if they are unable to attend a meeting.

 

 

 

 

 


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    Last updated December 13, 2013