Family Research Society of Northeastern North Carolina

 

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FAMILY RESEARCH SOCIETY OF NORTHEASTERN NORTH CAROLINA, Inc. BY-LAWS

 

 

ARTICLE I: NAME

 

Section    1.1           The name of the organization is the Family Research Society of Northeastern North Carolina.

                1.2           That the tree becomes the permanent logo for our society.  (See attachment)

 

ARTICLE II: PURPOSE

 

Section    2.1           The purpose of this Society shall be:

                                To collect, research, preserve, and exchange genealogical and historical information pertaining to the counties of Camden,

Chowan, Currituck, Dare, Gates, Pasquotank and Perquimans.

 

ARTICLE III: MEMBERSHIP

 

Section    3.1           Membership shall be open to all who are interested in genealogical, biographical, biological, and historical research.

                3.2           All members joining the Society during the first year shall be considered charter members.

                3.3           Membership shall be classified as follows: Individual

                3.4           Only members in good standing may vote or hold office.

 

ARTICLE IV: OFFICERS

 

Section    4.1           The officers shall consist of President, Vice-President, Secretary, and Treasurer.

 

ARTICLE V: EXECUTIVE BOARD

 

Section    5.1           The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, and chairperson of each Standing Committee which includes Publications, Quarterly, Library, Membership, Refreshments, and Historical Collections.

                5.2           The immediate past president shall be an ex-officio member of the Executive Board, but will not have a vote.

                5.3           The Executive Board shall:

                                (1) Act on matters as pertained in other Articles of these By-Laws.

                                (2) Carry on the work and purposes of the Society as stated in Article II.

(3) The Executive Board will act as the collective chairman for any committee that does not have a chairman until such time as one can be elected or appointed.

                                (4) Appoint Auditor/s to audit the Society’s Financial Records yearly if the society income exceeds $25,000 per annun. 

An internal examination by a non-board member should be conducted yearly to examine the books.

 

ARTICLE VI: DUTIES OF OFFICERS

 

Section    6.1           The President shall preside at all meetings of the Executive Board and the Society; and shall call special meetings of the Executive Board and the Society, when necessary, and shall appoint all committee chairpersons.

                6.2           The Vice-President shall preside in the absence of the President and shall assist in carrying out the work of the Society.

                6.3           The Secretary shall keep all resolutions and proceedings of all meetings of the Society in the proper form and shall perform all duties pertaining to this office.

                6.4           The Treasurer shall receive and be responsible for all dues and other funds received by the Society and shall:

                                (1) Keep accurate record thereof;

                                (2) Deposit funds in a bank or other financial institution approved by the Executive Board;

                                (3) Pay bills as directed by the Executive Board and/or the membership;

                                (4) Submit a financial statement at meetings.

                                (5) A yearly Financial Statement will be included in the April Quarterly.

 

ARTICLE VII: STANDING COMMITTEES

 

Section    7.1           Standing Committees are as follows: Publications, Quarterly, Membership, Library, and Historical Collections.

                7.2           The Publications Committee shall be responsible for formulating format and content of all publication projects for the Society and will handle the sale of those publications.

7.3           The Quarterly Committee will publish and mail the quarterly journal.

                7.4           The Library Committee will keep a copy of all Historical and Genealogical material filed by family name and/or subject.  Will keep and catalog all books and materials given to the Society.

                7.5           The Historical Collections Committee shall research and obtain any historical property or material to be housed in the FRS Library.

                7.6           The Membership Committee shall maintain all membership records.

 

ARTICLE VIII: MEETINGS

 

Section    8.1           The fiscal year of the Society shall be from January 1st through December 31st of each year.

                8.2           There shall be an annual meeting of the Society held the first Sunday in December and the place and time will be decided and announced by the Executive Board.

                8.3           There shall be a meeting of the Society on the first Sunday of Feb., Apr., Jun., Aug., Oct., and Dec., except when Easter falls on the first Sunday in April, then the meeting will be moved to the second Sunday of that month.  If the December meeting falls on Thanksgiving weekend, then the annual meeting will be the second Sunday of December.

                8.4           Special meetings of the Society or the Executive Board may be called at any time by the President or the Executive Board.  The purpose of the meeting must be specified in the call.

               

ARTICLE IX: ELECTIONS

 

Section    9.1           Officers shall be elected in the odd years at the annual meeting.

                9.2           The term of office shall be for two years for all officers, at which time they may be re-elected.

                9.3           Election of officers shall be by a majority vote of those members attending the annual meeting.

                9.4           In case of vacancy in an elected office, the President shall appoint a successor to serve until the next annual meeting.  In the event of a vacancy in the job of President, the Vice-President shall assume the position and a new Vice-President appointed.

                9.5           During the odd years, a Nominating Committee shall be appointed by the President at the August meeting, to present a slate of officers at the October meeting.  At the December meeting nominations may be made from the floor and voting will proceed.

 

ARTICLE X: FINANCE

 

Section    10.1         Annual dues shall be presented by the Executive Board and voted on by the membership in attendance.

                10.2         Dues are payable on or before January 1st of each year and are delinquent on January 31st.  Members joining during the year shall receive all journals for the same year in which their dues are paid.

               

ARTICLE XI: QUORUM

 

Section    11.1         A simple majority of the Executive Board and/or the membership present shall constitute a quorum at all meetings.

 

ARTICLE XII: ARTICLES OF INCORPORATION

 

Section    12.1         Notwithstanding any other provision of these Articles, the Corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code (or corresponding section of any future federal tax code or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code (or corresponding section of any future Federal tax code).

 

ARTICLE XIII: AMENDMENTS TO THE BY-LAWS

 

Section    13.1         Proposed amendments to these by-laws must be presented in writing, to be read by the Secretary, to the members.  At the next meeting, a vote will be taken on the proposed amendments.  If a majority of the members present at the meeting vote in favor of such amendments, these by-laws shall be so amended.

 

ARTICLE XIV: DISSOLUTION

 

Section    14.1         The Society may be dissolved by a majority vote of all members present at a meeting called for that purpose, providing all members have been notified in writing at least thirty (30) days in advance.  All funds and property of the Society, after liquidation of all debts and liabilities, shall be given to a non-profit organization agreed upon by a majority of those voting.

 

 

 

 

 

 

 

 

 

 

Last updated 3/2/2009