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Discussion Re:  Revising Chapter and Nebraska State Constitution  -Series of E-mails from members of the Society - Sept 2009  - current

 To Have Your Comments added To this Page, e-mail them to: K-NESAR@q.com

LaVerne,

 

Certainly doesn’t matter to me and apparently Bob either.  I will make the changes.    Change made to STATE SECRETARY – section re-numbered now: 

    2. Dues

                B.   On October 1st of each year the State Secretary shall forward to each member of the NESSAR a dues notice for Chapter, State Society and National Society (except SAR Life Members will not be assessed National dues) for the following year. Dues shall be payable on October 1st of each year and shall become delinquent if not paid by December 31st of each year..

 

 

 

JOHN PLEASE DO NOT SEND OUT THE Copy of the Revised Constitution I sent on 9 Feb but use this one dated 10 FEB use this one instead with the corrections as suggested by LaVerne.  This is the new one  Dated 10 FEB!!!!

 

David

 

From: Lavstetson@aol.com [mailto:Lavstetson@aol.com]
Sent: Tuesday, February 09, 2010 9:17 PM
To: k-d-kentsmith@worldnet.att.net
Cc: mck16902@att.net; vdeethardt@yahoo.com; JR6@aol.com; ChiefKnott@aol.com; lavstetson@aol.com; mrudebusch08@windstream.net; parsoni1@qwest.net; walden@radiks.net; tgconley@Cox.net; bec_corp@inetnebr.com
Subject: Constitution

 

David

At our Lincoln Chapter meeting we had a long discussion about Section H ,Number 2, paragraph 2 of the By-Laws.

 

The consensus was that it will be much more time consuming for the State secretary if there are three secretaries collecting annual dues. We don't have that many members in Nebraska.

 

We do not know for certain who the Lincoln chapter members are, or are they members at large. Does the Omaha chapter have a roster of their members? How will each secretary follow up with those who don't pay on time or get dropped from membership or get reinstated. Will one secretary follow up and the other one not. Reports have to be consolidated and sent to National.

 

I just seems to add more work for the State Secretary to collect from some SAR members and then try to get the other two secretaries to complete their collections, follow-ups and reinstatements.

 

Sorry for the lateness of this concern but our discussion was heated enough that the Lincoln chapter is not willing to support the concepts in Section H number 2 Paragraph 2 of the proposed By-Laws.

 

I know you are planning a long trip on the 20th of February. We don't want to foul up your trip.

Would the Constitution committee be willing to consider the following paragraph or something similar in place of the one we object to?

On October 1st of each year the State Chapter Secretary shall forward to each member of the NESSAR a dues notice for Chapter, State Society and National Society (except SAR Life Members will not be assessed National dues) for the following year. Dues shall be payable on October 1st of each year and shall become delinquent if not paid by December 31st of each year.

 

I apologize for doing this by email without a phone call but I wanted to let all the committee be aware of our concerns. Emails never get all the details covered in one letter.

 

LaVerne

 

Thanks Virgil for all your help especially stepping in for the Lincoln Chapter and working on this.  Sorry about your loss of your mother.  Also thanks for your vote to send out the Constitution and By-laws to the general membership.

 

David

 

From: virgil deethardt
Sent: Thursday, February 04, 2010 11:34 AM
To: k-d-kentsmith
Subject: SAR Constitution

 

Sorry I have not been much help.  First, I have been out of town with limited use of a computer, and second my mother died Sunday morning.
 Will be out of town for the funeral next week.

As for the Constitution it looks good and you have my vote to approve.

Virgil D.(amned)

 

   

From: MCK
Sent: Tuesday, February 02, 2010 10:16 PM
To: Lavstetson; k-d-kentsmith; vdeethardt; JR6; ChiefKnott; mrudebusch; parsoni1; tgconley; bec_corp; walden; webb.w
Subject: RE: Completed Draft NE SAR Constitution & By-Laws. NEED RESPONSE BY Tuesday ...

 

Thanks Verne.  Per our phone conversation this evening, I found in the 1976 Nebraska SAR Constitution it states: “ A quorum shall be 7 members, and of the Board of Managers three.”  I will add under Article V of the Constitution: “A quorum for purposes of voting or conducting business at a meeting will consist of 7 members in good standing 3 of which must be members of the Board of Counselors.”  Or do you think the total will be 10 with 3 of them being members of the Board of Counselors?  We have small numbers of members who attend so we don’t want the number to be larger than the number we usually can get to State meetings.

 

As for Section #7 Officer Duties – C. Treasurer rather than “made in the same way only by check, and” we just eliminate “made in the same way only by check, and” so that it reads “Withdrawals should be only for payments properly supported by vouchers, and for the purpose of the Society.”

 

I also can make the changes to the word object to “objectives” in Article I.

 

Also eliminating #17 in the By-laws does make it clearer.  I will do that too. 

 

Thank you again for your help and taking the time to talk to me this evening.

 

I will see what anyone else has to say and then perhaps we are ready to publish this to the general membership.

 

I made the corrections and published the revised document to the Web site under Constitutions.

 

David

 

 

From: Lavstetson
Sent: Tuesday, February 02, 2010 10:15 AM
To: k-d-kentsmith; mck; vdeethardt; JR6; ChiefKnott; mrudebusch; parsoni1; tgconley; bec_corp; walden; webb.w
Subject: Re: Completed Draft NE SAR Constitution & By-Laws. NEED RESPONSE BY Tuesday ...

 

David

I have reviewed your final draft of the constitution. My apologies for not doing a more thorough review earlier.

There are two major issues that I see.

One is there is not a sentence that tells me what a quorum is (Article V-meetings). That needs to be stated so we can conduct business. In the past we have stated that X members present at the annual meeting was a quorum ( I think the number was 7 but I am not sure). You have noted the number of counselors needed to conduct business. 

In 9 under Section H, it states that payments can only be made by check. I suggest we also consider a bank card. Many places do not accept checks today. Ordering from National is much easier and faster with a card.

There is duplication in sections 17 and 18 under H-13. I have marked it in the edited draft attached. I also noted a few suggested word changes.

LaVerne

From: David Kentsmith
Sent: Monday, February 01, 2010 4:42 PM
To: 'Merle Rudebusch'
Subject: RE: Completed Draft NE SAR Constitution & By-Laws. NEED RESPONSE BY Tuesday 2, February - Thank you

 

I agree – that is possible with dual membership but at this point, I would like to just close out what we have already.  If that is a problem in the future we would need to add something in the By-laws.  You must be nominated as a delegate from Nebraska to the National meeting and we have two nominees – Fred Walden and Tom Masters.  I also think our Web site is an instantaneous way of verifying who holds an office in Nebraska and who can represent us.

 

David

 

From: Merle Rudebusch
Sent: Monday, February 01, 2010 8:28 AM
To: 'David Kentsmith'
Subject: RE: Completed Draft NE SAR Constitution & By-Laws. NEED RESPONSE BY Tuesday 2, February - Thank you

 

David:

 

There may be a loop hole in the Dual member section of the by-laws, and that a Dual member could represent Nebraska at some of these meetings, If National does not require credentials for those meetings without us knowing it, or some approval from the State Society. Delegates to the National meeting of Delegates is one area but there are other meetings. There are some committees that would not require credentials, such as the National Eagle Scout Committee, and others but there should be some consideration given that any member of the Nebraska Society should have approval to represent Nebraska on that committee. I named the Eagle Scout Committee as an example, there are probably several other such committee's that I am unaware of.

There is an expense in attending those meetings, which the Nebraska Society does not have funds to support and I don't know if National Officers get any reimbursement for mileage or other expenses.

 

Merle

 


 

Changes made.  Thank you.  See Constitution Page on site.

David 

From: ChiefKnott@aol.com
Sent: Friday, January 29, 2010 4:16 PM
To: kentsmith
Subject: Revised Draft #2

 

David,

Here are some suggestions on Titles and paragraphing for you to consider:

 

1.  MEMBERSHIP  (no change)

2.  DUES

3.  LIFE MEMBER

4.  CHANGE IN STATE RESIDENCE

5.  FORFEITURE OF MEMBERSHIP

6.  CHANGE OF ADDRESS

7.  OFFICER DUTIES

     A.  The President.........

     B.  The Secretary.........

     C.  The Treasurer..........

     D.  The Registrar...........

     E.  If a Historian.............

8.  The Board of Counselors.........

     No change in A thru G

9.  At all meetings...........

     No change in sub paragraphs 1 thru 15

10. The ayes and nays..........

11. No question involving........

12. Ten or more members......

13. The seal of the Society........

14. The seal of this Society.......

15. These By-Laws may be.......

 

The paragraph on the Secretary's duties show "Board of Managers" in two sentences.

The paragraph on the Board of Counselors, sub-paragraph B, I'm not sure if the first "of" should be in that sentence.

 

Bob

    

From: David Kentsmith
Sent: Thursday, January 28, 2010 9:09 PM
To: 'William Webb'
Subject: RE: Completed Draft NE SAR Constitution & By-Laws. NEED RESPONSE BY Tuesday 2, February - Thank you

 

The Board of Counselors members are spelled out in Article IV of the Constitution:

Article IV. – Officers

 Section I.  The officers of the State Society shall be President, a Senior Vice-President and a Junior Vice-President.  The President shall have been President of a State Chapter who has completed his two year term at the chapter level.  The Senior Vice-president shall be the current president of the other chapter(s) than the current State President.  The Junior Vice-President shall be the current President of the State Chapter where the State President had served.  Other officers will be a Secretary, a Treasurer, a Registrar, and a Board of Counselors consisting of the above mentioned officers and the Vice-presidents of the Chapters.  These officers to serve as State officers should be elected upon ballot by simple majority of a quorum of members present at the annual Spring State meeting of the Society.  State officers and Board of Counselors members shall hold office for two years or until their successors shall be elected.  State Officers shall take office at the Annual State Spring meeting immediately following their election.  

  

The duties of the Board of Counselors is listed in the By-laws under # 12.  Mainly it is a functioning advisory body to the State President and allows the President to conduct business using the advice of the most committed and experienced members when we can’t hold state meetings.

 

Thanks Bill again for your promptness in responding and for your work.

 

David

From: William Webb
Sent: Thursday, January 28, 2010 10:14 AM
To: David Kentsmith
Subject: Re: Completed Draft NE SAR Constitution & By-Laws. NEED RESPONSE BY Tuesday 2, February - Thank you

 

David, Looks fine to me.  Thank you for your efforts. 

 

 I hate to admit it but somehow I missed the function the "Board of Counselors" play in our organization?  I have assumed what the role in reading the Constitution and By-laws  but would you explain it further. Who are members?  How are they selected?   

 

From: David Kentsmith
Sent: Wednesday, January 27, 2010 11:59 PM
To: David K Kentsmith, MD; Deethardt, Virgil; JR6; Knott,Robert ; 'LAvstetson'; mrudebusch; parsoni1; Tom Conley; Tom Masters; waldent; Webb, William
Subject: Completed Draft NE SAR Constitution & By-Laws. NEED RESPONSE BY Tuesday 2, February - Thank you

 Members:

Thanks to each and every one of you for your work on this project.   Here is the final draft of the Constitution and By-laws we have been working on for the last 6 weeks.  Please review it and when you have, please every member send me a written response by e-mail that you have reviewed it and approve sending it out to the membership at large for their information.  I would like to have your  written e-mail response by Tuesday 2, February.

Thank you.

David Kentsmith

From: David Kentsmith
Sent: Monday, January 25, 2010 2:06 PM
Cc: David K Kentsmith, MD; Deethardt, Virgil; JR6; Knott,Robert ; 'LAvstetson'; mrudebusch08; parsoni1; Tom Conley; Tom Masters; walden; Webb, William (SAR OMA)
Subject: RE: Insert "MEMBER AT LARGE" in By-laws - see insertion below Please provide feedback by 26 Jan - Thank you. ROBERTS RULES OF ORDER -

 

Thanks Merle.  Appreciate your thoughtfulness and feedback.  You are right, we do not want to discourage anyone who wants to recognize and celebrate the patriotism and heroism of our ancestors even if that means hanging certificates on a wall. 

 

I think this helps complete the task we had at hand.  On Wednesday of this week if no one else has any other comments or changes to what we’ve done, I will send out the new Constitution and By-laws so everyone on the Committee and Ex-officio members can read it as a whole just to make sure it is ready to send out to the general membership for review and before the vote in March.

 

Incidentally, we need to add the comment that meetings will be conducted according to “Robert’s Rules of Order”.  This is the standard guide book to how meetings are conducted – i.e., that a motion takes a second and how you call for a vote  -  most of you know and have used this guide.  National has the comment in their By-laws that meetings will be conducted according to “Robert’s Rules of Order”.    SEE Article V – Meetings in our Nebraska SAR Constitution where I’ve inserted it – below.  Is this “housekeeping” action OK with all of you?

 

Article V. – Meetings.

 The Society shall hold two State wide meetings each year for the transaction of business.  One in the spring and one in the fall at such time and place in Nebraska as may be determined by the Society at its meeting or by the Board of Counselors to insure wide attendance and minimize travel distance.  The meetings shall be chaired by the State President or Sr. Vice-President in his absence.  An announcement of the meeting place, time and purpose of the meeting with agenda will be published at least 3 weeks before the meeting.  Meetings will be conducted according to Robert’s Rules of Order.

Special meetings may be called by the State President or by a majority of the Board of Counselors in his absence for the purpose of celebrating historical events of the Revolution, and for other patriotic purposes, and for the transaction of necessary business.

 

 

David

 

From: Merle Rudebusch
Sent: Monday, January 25, 2010 9:00 AM
To: 'David Kentsmith'
Subject: RE: Insert "MEMBER AT LARGE" in By-laws - see insertion below Please provide feedback by 26 Jan - Thank you

 

David:

 

It looks like you have "covered the bases" with the issue under membership. Asking the new member for their choice of Chapters would probably result in their intent on becoming a member. Many do not retain their membership beyond the first year. 

 I recall a lot of those who want to paper their walls with certificates. I am one of those, but there is no way I can attend meetings in Wisconsin in two of the societies I belong on a regular basis and some in New England states and in Washington D.C., are out of the reason. I have been in the Mayfair Hotel in Washington, and I would not be eating there on a regular basis. I did have lunch and attended a gathering  there when I was on the government payroll, but not on my own. When the Societies send out the invitation of the meeting at the Mayfair, I would like to attend once but only when I am in the area for some other reason. I am a life member of three societies, which have state societies, but none in Nebraska.

 

Merle

 

From: David Kentsmith
Sent: Sunday, January 24, 2010 6:40 PM
To: 'William Webb'
Cc: 'tgconley; David K Kentsmith, MD ; Deethardt, Virgil; JR6; Knott,Robert ; 'LAvstetson'; mrudebusch; parsoni1; walden
Subject: RE: Insert "MEMBER AT LARGE" in By-laws - see insertion below Please provide feedback by 26 Jan - Thank you

 

Thanks Bill.  Really appreciate your feed-back.

 

I think rather than spelling out various reasons we should just keep it simple and see how it goes among Board of Counselors members in saying yes or no.  I would think that the reasons are 1.  Don’t want to participate or attend Chapter meetings but want to be affiliated with the Society, 2. Living in another State, i.e., retired or dual membership, or 3.  your residence is further than 50 miles from Chapters and it is a hardship to get to a meeting.  Most of the 23 people who are currently listed as Members at Large fall into one of these 3  categories.   We should be focused on having people affiliated with a Chapter since we are so small and can’t keep our organization going if most decided to be a Member At Large.  Sometimes it is obvious the applicant is being encouraged to record their heritage by a DAR member and really isn’t interested in being active or may not even remain a dues paying member after a year.  That seems OK too I would think. 

 

David

 

From: William Webb [mailto:webb.w@q.com]
Sent: Sunday, January 24, 2010 11:23 AM
To: David Kentsmith
Subject: Re: Insert "MEMBER AT LARGE" in By-laws - see insertion below Please provide feedback by 26 Jan - Thank you

 

I apologize for not responding sooner.  I read the comments that everyone sent in and found all the comments valid and educational.  I believe you captured the intent for A Member at Large.  The only comment I have at this point in time is, will the Board of Counselors have identifiable reasons to either approve or deny an exception?   

 

 

 

From: MCK [mailto:mck16902@att.net]
Sent: Sunday, January 24, 2010 6:20 PM
To: 'lavstetson; 'k-d-kentsmith; 'vdeethardt; 'JR6; 'ChiefKnott; 'mrudebusch; 'parsoni1'; 'walden
Cc: 'tgconley; 'bec_corp; 'webb.w'
Subject: RE: Insert "MEMBER AT LARGE" in By-laws - see insertion below Please provide...

 

No LaVerne that adjective doesn’t need to be there.  We can remove “exceptional”.  Thanks for the help.

 

David

 

From: lavstetson@aol.com [mailto:lavstetson@aol.com]
Sent: Sunday, January 24, 2010 5:26 PM
To: k-d-kentsmith@worldnet.att.net; mck16902@att.net; vdeethardt@yahoo.com; JR6@aol.com; ChiefKnott@aol.com; mrudebusch08@windstream.net; parsoni1@qwest.net; walden@radiks.net
Cc: tgconley@Cox.net; bec_corp@inetnebr.com; webb.w@q.com
Subject: Re: Insert "MEMBER AT LARGE" in By-laws - see insertion below Please provide...

 

David

Ok except is the word "exceptional" necessary. I think they just need a reason.

LaVerne

 

In a message dated 1/23/2010 11:58:17 P.M. Central Standard Time, k-d-kentsmith@worldnet.att.net writes:

 

From: David Kentsmith
Sent: Saturday, January 23, 2010 11:58 PM
To: David K Kentsmith, MD; Deethardt, Virgil; JR6; Knott,Robert ; 'LAvstetson'; mrudebusch08; parsoni1; walden
Cc: 'LAvstetson'; Tom Conley; Tom Masters; Webb, William
Subject: Insert "MEMBER AT LARGE" in By-laws - see insertion below Please provide feedback by 26 Jan - Thank you

 

Committee members and Ex-Officio members:

I thought the “A Member At Large” question could be addressed by inserting it into the By-laws under #1. F.  see below and please provide me with feedback if you have any.

Once we resolve this, I will send you the revised Constitution and By-laws draft #2. We need to meet our 30 day requirement to make sure we get the committee approved Constitution and By-laws revision out to the general members before our March 20 meeting.

By-laws:

#1.  Membership

Section F - Acceptance

Upon receipt of any application in any of the forms above set forth, accompanied by the payment of the admission charges and dues, the secretary of this Society shall present the name, in proper form, to the Board of Counselors. The Secretary will inform the Board of the candidate’s desire to affiliate with a Chapter of the Society or in exceptional circumstances that the applicant wishes to be A Member At Large and the reason(s) why an exception is requested.  If a simple majority of the Board of Counselors approves the application, the Secretary shall so certify, filing one copy of the application with the Registrar of this Society and submitting one copy to the Registrar General of the National Society.

A new applicant shall not be deemed elected to membership until the Registrar General shall have notified the Secretary of his approval of the application, and of the National number assigned to the new member. Upon such notification, the applicant becomes a member of both the State and the National Societies, his membership dating from the approval of his application by the State Board of Counselors. Each newly admitted member of the Society shall be issued, by the National Society, a certificate of membership with the official seal, the signatures of the National and State Officers, his own name and the name of his Revolutionary ancestor printed thereon. If at any time any of the essential statements given in a member’s application papers are found to be untrue, then shall the said member’s election be declared null and void? Any applicant, failing of admission, shall be so notified by the Secretary, and the amount of his admission charge less a small administrative cost shall be refunded.

 David

From: DKK
Sent: Saturday, January 23, 2010 10:10 AM
To: 'JParsons'; 'jr6
Cc: 'ChiefKnott 'walden 'Merle A. Rudebusch'; 'LAvstetson'; Webb, William ; Tom Masters; Tom Conley ; Deethardt, Virgil
Subject: RE: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active Member Spread Sheet

 

Thanks John P for your review and thoughtful comments.  I talked with the Ex. Director of the SAR Joe Harris, Jr. on Friday about this issue.  He said several State Societies who have problems with distance from a Chapter meeting place do have a Member At Large category.  Some States like his (NC) has organized the MAL group and have a structure to keep members involved.  John Reinert commented he has tried to fulfill that function with the MALs we have.  Joe said that the MAL category has the highest drop-out rate as one would expect because of lack of involvement.

 

 I think after John Parsons comments I can write something into the By-laws for everyone to review.  I would suggest we set up a process to have new applicants and members who wish to be MALs submit their request to the Board of Counselors  through the State Secretary.  The section in the By-laws can state that we have a category of non-Chapter affiliated Membership called Member at Large and anyone who can’t affiliate or wishes not to affiliate with a Chapter can request Member – At – Large status. The Board of Counselors can approve that request by a simple majority vote.  People already in that category now would be “grandfathered” and we would not request them to make any changes.

 

Thoughts please.

 

David

 

From: JParsons
Sent: Friday, January 22, 2010 9:28 PM
To: jr6
Cc: MCK; ChiefKnott;walden; Merle A. Rudebusch
Subject: Re: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active Member Spread Sheet

 

Gentlemen,

  I have read the e-mail exchanges for the past few days.  It's evident that everyone has put a good deal of thought and effort into ways to make the Nebraska Society a more viable entity.  I'd like to synopsize the major points, as I see them, from this e-mail exchange, and then offer a couple of suggestions as to how we might proceed.

POINTS

1.  There is no provision in the constitution for the category "members at large".

2.  A large number of members of the Nebraska Society live either out of state or outside the Omaha/Lincoln metro areas.

3.  We need to make the two local chapters more vibrant and attractive to new members.

4.  We don't wish to potentially alienate members by forcing them to affiliate with one of the two extant local chapters.

DISCUSSION

1.  As has been noted, many organizations offer a membership at large.  I am personally a life "Member at Large" in both the VFW and the MOAA (Military Officers Association of America).  I did that because I wanted to show my support for those organizations and their objectives, as well as helping to contribute financially to meeting those objectives.  I do not have sufficient time to become involved at the local level: hence my decision to become a member at large.

2.  Many fraternal organizations, including Masonry, have members who affiliated with a local organization and then moved out of state, or moved to an area of the state where regular attendance at meetings can be difficult, if not impossible due to work schedules, travel times, family concerns,etc.  Yet, these individuals feel a bond to that organization and remain dues paying members because they support its goals and objectives.  They will continue to pay their dues unless those dues rise appreciably for no apparent good reason.

3.  I'm not sure if we have good demographic info on our members at large, primarily regarding age.  It might be nice to charter a chapter in another portion of the state, somewhere in western Nebraska for example, but I doubt seriously that we could get 15 or more folks to talk an active role in establishing such a chapter and to keep it going. We could check and see what the DAR track record has been in other areas of the state. 

4.  Arbitrarily assigning at large members to one of the two chapters would be a solution but, not I believe, an optimal one.  We would probably lose some who might be concerned about a potential dues increase, or just generally resistant to change.  Alternatively, we could ask our at large members if they would like to affiliate with one of the two chapters.  That might help attract some more members to meetings, but might also drive out of state members to either drop their membership entirely or affiliate with a chapter in their current state of residence.  Either way, the state society will be out their annual dues.

5.  We can change the state constitution to permit the at large memberships.  This legitimizes the practice we've been using for some years.  It does not, however, solve the problem of getting more active members into our two chapters.  That project, I'm afraid, is going to be longer term, and will involve more of a PR effort than we currently employ.  It will also necessitate holding meetings at times and places where existing and potential members can meet, and it will necessitate having interesting programs and good social interaction among the members and the potential members/visitors.  In other words, you can't have a lunch meeting in the corner of a room in some all you can eat restaurant, and attract new members (and their spouses).  Getting spousal buy in is significant.  Most families today have a limited amount of time for social endeavors like this, and it has to be perceived as being worthwhile for both the member and his spouse.

 

  I've gone on a bit longer than I planned.  Hopefully, we can come to some general agreements on the way we wish to proceed in order to ensure the growth of the Nebraska Society.

 

John   

 

Whether the issue is addressed in the Constitution/By-laws directly or not, since I've seen Nebraska Society listed in National's records I would keep this over a Nebraska Chapter designation or risk adding a 5th category (including blank).

 

John R
432-9168

 

-----Original Message-----
From: David Kentsmith <
To: 'Merle Rudebusch'
Cc: jr6@aol.com
Sent: Fri, Jan 22, 2010 11:44 am
Subject: At Large Members

Merle,

 

That was a terrific effort on your part, I am sorry it didn’t work. 

What should we put in the revision – or can we  just leave it alone?  I really don’t think we need a name other than what John has been using.  It seems the original Nebraska SAR members didn’t put that in the Constitution or By-laws for a reason.  Can you and John live with it if we left it as it is ?

 

Also, what dues the Lincoln Chapter charges if any should be entirely up to the Lincoln Chapter I would think.  I’d like to move on with the Revision but need to know you and John can live with no change or must have a change and what that change needs to be.  Other members as you can see on the Blog don’t want a category of MAL added.

 

David

 

From: Merle Rudebusch [mailto:mrudebusch08@windstream.net]
Sent: Friday, January 22, 2010 8:43 AM
To: 'David Kentsmith'
Subject: RE: At Large Members

 

David:

 

The MAL designation can be put on those who are not affiliated with any chapter for our state records. As John states, National does not designate members by chapters on the roster. That designation would be for local records and allow them to be sorted out. If you need a Chapter name, just call it the "Nebraska Chapter". Local Chapters are beneficial for members to have an local association for fellowship. I tried to start one in North Platte at one time, as we had a number of members in that area, but that did not happen, as to organizer's health did not allow him to continue, and no one else picked up the ball. That would have been good for western Nebraska members. 

 I don't think Lincoln Chapter is interested in having any dues at this time. We can discuss dues at our next meeting, but we have not seen the need for any local dues for several years. The state dues are high enough already.

 

Merle

 

From: jr6@aol.com [mailto:jr6@aol.com]
Sent: Thursday, January 21, 2010 11:59 PM
To: mck16902@att.net; k-d-kentsmith@worldnet.att.net; vdeethardt@yahoo.com; ChiefKnott@aol.com; lavstetson@aol.com; mrudebusch08@windstream.net; parsoni1@qwest.net; walden@radiks.net
Cc: tgconley@Cox.net; webb.w@q.com; bec_corp@inetnebr.com
Subject: Re: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active Member Spread Sheet

 

David,

 

The actual mechanism by which National acknowledges changes to Chapter affiliation, beyond what is recorded on a prospective member's original application, is not known to me. I have reported changes in State and Chapter officers to NSSAR and tried to report the recent Alternate Trustee change, but beyond this NSSAR relies on my annual "drop list" to account for members who have not paid their annual dues. Chapter affiliation is not mentioned, nor, for me at least, is there a reconciliation of the broader membership record. The National is interested primarily in the changes, who has dropped. Whether or how the National Congress might take up the issue, again, this is not known to me. 

 

Address changes seem to originate with the the members themselves, although occasionally I am asked to submit these. I would otherwise learn about them when undeliverable mail is returned to me. Such mailing inconsistencies seem to account for the divergence between the record I keep and the records NSSAR asks me to review. Again I am not asked to reconcile these in any detailed way.  When I see a member falling through the cracks, I act directly to correct what I can. I am not always completely satisfied with the result, but then terse messages and pointed phone calls are my best tools, 600 miles removed from the scene in Louisville.

 

The password protected Member Database provides individual members with a window onto the world of member lists, rosters, and databases, but otherwise every other transaction I am involved with is form driven: reinstatements, transfers, dual member, new application, deceased, etc. It might be useful to know that I use a transmittal sheet when submitting applications to NSSAR with fees attached. I'm sure this helps NSSAR's accounting as checks and forms separate in their offices.

 

I agree that active participation in local or national SAR events flows most efficiently from the opportunity to meet as a group in an organized way. Leadership is best expressed through a personal connection with members of any organization, no matter their level of activity.  I'd like to think, based upon documented feedback, that the many mailings I've issued inviting NSSAR members to attend semi-annual events have placed all of our activities in a positive light, especially noting the many awards given over the years and funds raised and dispersed.

 

E-mail and website connections have become the de facto substitute for a "newsletter"; and, were we to adopt a formal calendar where events are planned and published well in advance of the event, attendence could quite possibly improve.  In 2004, I tried to get NESSAR members to attend "Discovery Days" which celebrated the Lewis and Clerk Expedition as it stopped near Ft Calhoun that summer, 200 years earlier. Thousands gathered, bands played, politicians spoke, and indians dance. It was a real triumph for local history buffs. Several dozen DAR members served cookies and coffee to something 100 people by my count in a local residence. The DAR members were from all over Nebraska. Our SAR presence was me and about two or three others, plus my friends Dave and Mihaela who made the drive from Omaha.  It was a lovely afternoon and I have the photos to prove it.

 

The National Consitution and By-laws state that 15 members can sustain a chapter, but then defers to each State Society a final word on the subject. Whether we use a phone tree, or get in the car to go meet our members in the communities in which they live, these actions would certainly expand upon what we already have in place. In addition, submitting articles to the National SAR Magazine and listing the times and places we meet is another nearly perfect form of advertising for NESSAR members who clearly enjoy reading about Patriot histories from their easy chairs.


John R

From: David Kentsmith
Sent: Thursday, January 21, 2010 9:56 PM
To: 'Merle Rudebusch'
Subject: RE: At Large Members

 

Merle,

 

I don’t think we should force anyone who is already “ at large” and didn’t want to join either the Omaha or Lincoln Chapter to join since they should be “grandfathered” in.    However,  I don’t like the idea of having new members join to be “At Large”.  Our state dues are $12 per year and Lincoln chapter so far has no dues.  Omaha dues are $10 per year.  Would an additional $10 or nothing for Lincoln Chapter be a hardship?  For people belonging to the Lincoln Chapter there would be no change.  No one keeps track or follows “At Large” members as they would if the person was affiliated with a Chapter.

 

If belonging to the Omaha Chapter for an extra $10 per year would be a hardship, the Board of Counselors can excuse the dues if the person requests and they approve.

 

Do you know of any other State SAR Society that has the “At Large” designation?  I can’t find any so far.  I am still looking for guidance on how you would write that into the Constitution.

 

David

 

From: Merle Rudebusch
Sent: Thursday, January 21, 2010 9:40 PM
To: 'David Kentsmith'
Subject: RE: At Large Members

 

David:

 

How do you think anyone living in Minnesota would benefit by being forced into one of the two chapters? They have moved away from Nebraska, retaining their membership is welcome, but there would be no benefit to the chapter, or to them. We should respect their membership. Are you going to charge them Omaha dues if you put them in your Chapter?  When I was Secretary, it was never an issue, and they seemed ok with paying their dues. I am an at-large member of three societies and none have indicated any local chapter. If they were to force me into a chapter, I probably would find another state to be a member that had at-large membership. We may loose members by doing this, so I am for the MAL and against forcing anyone who is not a local member in the area of one of the chapters to belong to. We also have some SAR members living in Nebraska that are members in other states. They choose to keep their membership in those other states, and that is fine with me.

 

Merle

 


 *****Please note added comment by Bob Knott dated 18 January - noticed it hadn't been posted - sorry, DKK****

From: David Kentsmith
Sent: Thursday, January 21, 2010 5:30 PM
To: David K Kentsmith, ; Deethardt, Virgil; JR6; Knott, Robert ; 'LAvstetson'; mrudebusch; parsoni1; walden
Cc: 'tgconley'; 'webb.w'
Subject: RE: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active Member Spread Sheet

 

Merle,

 

If a person wishes to be a “member at large” , we have no way of knowing who they are or even acquainting them with our chapters unless they attend a meeting.  I did that when joining the SUVCW - attended a chapter meeting and then asked to be a MAL.  (not a good acronym !).

I personally don’t like the idea that 1/4th of our active members are MALs since we are such a small society and need everyone we can get to keep our Chapters functioning.

 

 Regardless, whatever everyone agrees to is what we need to put in the revision since there is nothing about this in the 1896 documents and we have apparently a large category of people who are MALs.

 

I looked on the National Web Site and can’t find anything on MALs.  The National reporting form for members doesn’t list MAL.  I looked at the Iowa site and can’t find anything there either.  Do you know of a SAR Society where they list that category?  Wanted to see how other Societies word it in their Constitutional and By-laws for that category. 

 

 

Thanks

 

David

From: Merle Rudebusch
Sent: Thursday, January 21, 2010 8:30 AM
To: 'David Kentsmith'
Subject: RE: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active Member Spread Sheet

 

David:

 

A membership-at-large of the Nebraska Society category would define those members and would be proper, as all Societies have the same situation. In the SUVCW we have created a Camp for them, the chief officers of the Department are their officers. A Nebraska Chapter at-Large would be another option. To assign them to a Chapter in Nebraska would also be confusing. In the spreadsheet they can be noted as MAL. We have had many members move away from Nebraska and move to other states and retain their membership, we also have many members who do not live in the Lincoln and Omaha area. If they choose to be a members of one of our two societies that is fine, but we should not force them.

 

Merle

 

 

From: lavstetson
Sent: Wednesday, January 20, 2010 10:24 PM
To: k-d-kentsmith@worldnet.att.net
Subject: Re: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active M...

 

David

Why don't we assign them to a chapter since there are no others.

Perhaps there are enough in a western area to form a chapter.

LaVerne 

 

In a message dated 1/20/2010 3:41:41 P.M. Central Standard Time, k-d-kentsmith writes:

Committee members and other NE SAR officers: 

After reviewing the spread sheet John Reinert provided from the National HQ SAR of up to date dues paying (last year) Active Nebraska SAR members,  I find that 23 of our 94 members listed are not assigned to a Chapter.  We do not have a “Member At Large” Category I can find in our Constitution and By-laws.   This is quite a large number of members.   I think this category is confusing and un-necessary.  We have two constituted Chapters and have been assigning people to one of the two.  We would need to create in the Constitution a special “category” other than Chapters! 

Please let me know your thoughts. 

David

John,

 

There is no category of  “MEMBER AT LARGE”.  The Nebraska Constitution does not list an “AT LARGE” membership category.  It isn’t a choice for people who are members even if they live in another State.  Where did this come from?  You have the “corporate history” .  Whose decision was it to have you as the State Secretary to report members to National as “At Large”? 

 

We are trying to revise the Constitution and By-laws that is why this question is raised.  Do members of this committee and ex-officio members want to have a category of “un-affiliated” or “At Large” meaning – no Chapter affiliation?  Do we need to make that change in the By-laws or Constitution? 

 

Personally I think having “AT LARGE” members isn’t the way to have successful, growing and active Chapters.  Obviously the DAR want their male family members to record their linage with the SAR.  Having now helped a number of people with their SAR applications, I think we must insist the male member needs to show interest in what the SAR is charted to do in Nebraska at least by attending a meeting.  This should be a demonstration of interest before we go through the process of approving them for membership.  Once the applicant meets our members at a Chapter meeting ,  there is more of a chance they  will  continue to attend and keep the SAR alive and well in Nebraska.  Our chapters need to be vibrant and active in encouraging people to join.  At the Chapter level  we can help them with their applications and insure they are welcomed into the fellowship of a Chapter and show how they can contribute to our patriotic work in Nebraska.  Besides, how can we sponsor or co-sponsor and the Board of Counselors approve their membership if no one has actually met the person and knows something about them?

 

David

 

From: jr6
Sent: Wednesday, January 20, 2010 11:41 PM
To: k-d-kentsmith mck16902; vdeethardt; ChiefKnott; lavstetson; mrudebusch; parsoni1; walden
Cc: tgconley; webb.w; bec_corp
Subject: Re: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active Member Spread Sheet

 

David,

 

I believe that Chapter affiliation should be elective, especially where additional dues are in play along with the expectation to attend an occasional meeting - meetings that, in my experience, are open to all SAR members, prospective SAR members, and their spouses and families regardless of where they reside or when they choose to attend. As a state organization I don't feel we are ill served to include NESSAR members on the roster who choose to remain unaffiliated at the Chapter level.  The opportunity to affiliate is everpresent.

 

For all of my years living in California I maintained my Nebraska Society SAR membership and never desired a transfer.  With 25% of our NESSAR membership currently living out of state, this attitude seems likely the dominant one. If you're proposing that these members be asked to affiliate at the Chapter level, this is a good idea. However, under no circumstance would I dream of making assignments without their assent.  I agree, the current record (roster) is either incomplete or faulty at best with regard to the affiliation question.

 

John Reinert

NESSAR State Secretary

(402) 432-9168

 

-----Original Message-----
From: David Kentsmith <
To: David K Kentsmith, MD t>; Deethardt, Virgil <; JR6; Knott,Robert <; 'LAvstetson' <lavstetson; mrudebusch08; parsoni1; walden
Cc: Tom Conley ; Webb, William ; Tom Masters
Sent: Wed, Jan 20, 2010 3:41 pm
Subject: No Such Category As "MEMBER AT LARGE" - Reviewing The Nat. SAR Active Member Spread Sheet

Committee members and other NE SAR officers: 

After reviewing the spread sheet John Reinert provided from the National HQ SAR of up to date dues paying (last year) Active Nebraska SAR members,  I find that 23 of our 94 members listed are not assigned to a Chapter.  We do not have a “Member At Large” Category I can find in our Constitution and By-laws.   This is quite a large number of members.   I think this category is confusing and un-necessary.  We have two constituted Chapters and have been assigning people to one of the two.  We would need to create in the Constitution a special “category” other than Chapters! 

Please let me know your thoughts. 

David

The following note dated 18 Jan by Bob Knott was just added today 21 Jan.  Was sent but not posted.  Sorry.  DKK

From: chiefknott
Sent: Monday, January 18, 2010 3:37 PM
To: k-d-kentsmith
Subject: At Large Members

 

David,

I know this is late but I've been thinking about the "At Large" Members and wanted to run this by you and your Committee.  I would like to suggest that we consider eliminating the "At Large" Membership within the Nebraska Society.  The primary reason is to relieve some of the workload from the Society Secretary and provide greater opportunity for these members to experience belonging to a local Chapter.  I would suggest that all "At Large" members be encouraged to contact a Chapter and ask to be included among the Chapter's membership.  Current "At Large" members without a Chapter preference would be assigned to a nearby Chapter during the dues renewal process.

I'm not sure if anyone else has given this any thought but I wanted to at least discuss it to see if it has any merit.  Hopefully, there are some legitimate "pro's" and "con's" concerning this subject that could be kicked around, such as "Chapter Dues" (yes or no).

 

Bob

From:Bob knott
Sent: Monday, January 11, 2010 6:49 PM
To: kentsmith
Subject: Re: Draft #1

 

David,

Please take a look at the following lines to see if they should indicate "Board of Counselors".  They are in red.

277

278

313-314

441

Thanks, Bolb

 

In a message dated 1/11/2010 5:32:13 P.M. Central Standard Time, k-d-kentsmith@worldnet.att.net writes:

From: Lavstetson
Sent: Sunday, January 10, 2010 8:54 PM
To: kentsmith; mck; vdeethardt; JR6; ChiefKnott; mrudebusch08; parsoni1; walden
Cc: bec_corp; tgconley; webb.w
Subject: Stetson comments on SAR Constitution & By-laws

 

David

I have read through you draft of the revised Constitution and By-laws. I approve of the draft with the following two comments:

 

Page 7 Line 236 I suggest the following for the start of the statement in parentheses "(Other forms of electronic communication such as email may be------etc.)

Page 10 Line 373 suggest "vote thereon to the secretary in writing or by email"

 

LaVerne

 

 

From: David Kentsmith
Sent: Saturday, January 09, 2010 6:46 PM
To: 'Bob knott
Subject: RE: Draft #1 (8 Jan 2010) Revised Constitution and By-laws of the Nebraska SA

 

Bob,

 

Good.  I’ll make sure in the next draft it says “Counselors” in every place in the Constitution AND By-laws.

 

From: Bob knott
Sent: Saturday, January 09, 2010 6:39 PM
To: D. kentsmith
Subject: Re: Draft #1 (8 Jan 2010) Revised Constitution and By-laws of the Nebraska SA

 

David,

That's fine with me.  Probably should change the Constitution.  If I remember right, there might be one or two places in the By Laws that mention Board of Managers.  Thanks, Bob

 

In a message dated 1/9/2010 6:33:25 P.M. Central Standard Time, k-d-kentsmith@worldnet.att.net writes:

Merle Rudebusch wanted to change from Board of Managers to Board of Counselors.  He thought Managers sounded too autocratic.  Did I make the change in the Constitution?  If not, I need to do that since it should be the same in the Constitution as well as the By-laws.  Thanks.

 

From: Bob knott
Sent: Saturday, January 09, 2010 2:34 PM
To:D kentsmith
Subject: Re: Draft #1 (8 Jan 2010) Revised Constitution and By-laws of the Nebraska SA...

 

David,

I've just started reviewing and noticed that the Constitution makes reference to a Board of Managers, but the By Laws shows it as a Board of Counselors.  Just checking.  Bob

From: David Kentsmith [
Sent: Friday, January 08, 2010 10:38 PM
To:  Deethardt, Virgil; JR6; Knott, Robert; 'LAvstetson'; mrudebusch; parson; walden
Cc: Tom Masters ; Tom Conley ; Webb, William
Subject: Draft #1 (8 Jan 2010) Revised Constitution and By-laws of the Nebraska SAR - Please review and comment - by 25 January 2010

 

Nebraska SAR Constitution and By-laws Committee members and ex-officio members:

 

Here is a first complete draft of the Constitution and By-laws with your comments and recommendations for change written into the 1896 copy we have been reviewing.  I have attached it as a Word document compatible with Word 97 – 2003.  I can also just copy the draft into an e-mail to you if you would rather print out the e-mail rather than a Word For Windows document.  Just let me know by e-mail if you want it sent to you in the body of an e-mail.

 

If you have questions about the changes or further recommendations, please let me know by 25 January.  Once we have completed this review, I will complete a draft #2 which if you approve we will then send to all members of the Nebraska Society for their review and comments.  After we receive all comments and you review those comments, I will draft a final draft of the document for the 20 March State Meeting and a vote at that meeting.

 

Thanks to all of you for your work and helpful comments.

 

David Kentsmith

From: jr6
Sent: Friday, January 08, 2010 12:21 AM
To: -kentsmith
Subject: Re: Review of last 13 By-laws #s 17 - 29

 

Typos in #18 the word "from" instead of form, conducive instead of conductive.

 

Typo in #19 the word "two" instead of to


Typo in #20 the word "They" instead of The


Strike the words "admission fees and" in #22.

 

All other By-laws 17-29 seems right and appropriate to me.

 

John Reinert

From: Robert knott
Sent: Monday, January 04, 2010 7:45 PM
To: k-d-kentsmith
Subject: By Laws 17 - 29

 

David,

Here is my input for consideration on By Laws 17-29:

 

17.    I’m not so sure we need an Historian just yet, but if we do, something simple such as:  The Historian shall maintain a running history of the NESSAR and do such historical research as may be assigned to him from time to time by the President or by the BOM”.

18.    Perhaps we don’t need the sub paragraph that says:  “They shall appoint a Delegate at Large, and such other Delegates as the Society may be entitled to by the Constitution of the National Society”.  We will have a “Trustee” representing the Society.

19.    With the Registrar, State President, Secretary and others passing judgment on the eligibility of applicants for membership do we really need to also pass the applications through the BOM?  I would delete the first 2 paragraphs. 

We probably should keep in the 3rd paragraph concerning suspending or expelling a member of the Society.

       20.I would recommend the 2nd paragraph that reads:  “Three members of the Board   shall be a quorum for the transaction of business” be changed to read:  “Five members of the Board shall be a quorum for the transaction of business and a majority vote of those in attendance at any meeting will be required for the BOM to take action”.           

21.  The Board of Managers shall supervise all publications issued in the name of the “State” Society.  (Perhaps we could come up with a Society Newsletter with input from the Chapters.)

22.  No changes

 

I would suggest we have “one” major paragraph for the Board of Managers and then sub-paragraphs hereunder, instead of several major paragraph numbers.    It would make it much easier to follow.

23.  I would suggest the following:  At all annual meetings of this Society, the following order of business shall be observed, viz:

1.  President’s Call to Order

2.  Invocation

3.  Pledge of Allegiance

4.  Calling roll of Officers

5.  Introduction of new members and guests

6.  Reading minutes of last meeting

7.  Presentation of Awards

8.  Officers’ reports

            President

            Secretary        

            Treasurer

            Registrar

            Board of Managers

            Other official reports

9.  Committee reports

10.  Unfinished business

11.  Election and installation of Officers and Board of Managers

12.  New business and correspondence

13.  Introduction of the speaker or program

14.  President’s remarks and thanks for program

15.  Motion to adjourn

16.  Adjournment

 

24.    No change

25.    No change

26.    Add the following:  If the application to form a new Chapter is approved by the BOM it shall direct the preparation of a charter and shall arrange for it to be presented with a proper ceremony.

27.    Suggest change to read as follows:  The Seal of this Society shall be the same as the Seal of The National Society, Sons of the American Revolution, except that “Nebraska” shall be substituted for “National” and for “April 30, 1889” there shall be substituted the date of the organization of the Nebraska Society, to wit:  “April 26, 1890”.

28.    No change

29.    No change


From:
jr6
Sent: Sunday, January 03, 2010 11:22 PM
To:kentsmith
Cc: mrudebusch

 

Subject: Re: Review and Revision of Nebr. SAR Constitution and By-laws - By-laws 9 - 16 Please review and respond by Saturday 2 January 2010

 

9.      A member in good standing of another State Society shall, upon satisfactory proof thereof or upon the presentation of letters demission there from, be eligible to membership by affiliation in this Society.  There shall be no fee for affiliation other than a collection of annual dues for the current calendar year.

 

10.  Any member failing to pay his annual dues may be dropped from the membership rolls. for two consecutive years shall forfeit his membership upon vote to that effect by the Board of Managers.  A member so dropped may be re-instated by the Board of Managers upon payment of all arrears and all annual dues for the current calendar year. since the date of his loss of membership, provided there are no charges unbecoming a gentleman recorded against him remaining undetermined or determined finally against him.

11.  If for any reason a member demits, resigns or is dropped from the rolls of this Society, the number of his insignia shall be cancelled, and his name shall no longer appear in the year book of the Society as a member.

12.  It shall be the duty of every member to inform the Secretary, by written communication, of his place of residence, and of any change thereof, and of his post office address.

Service of any notice under the Constitution, or under these By-Laws upon any member of the Society, addressed to him at the last recorded place of residence or post office address, and forwarded by mail shall be deemed sufficient service of such notice.

13.  The President, or in his absence a Vice-President, or in his absence a Chairman, pro Tempore, shall preside at all meeting of the Society or Board of Managers, and shall have a casting vote.  He shall exercise the usual functions of a presiding officer, and shall enforce a strict observance of the Constitution, By-laws, regulations and rules of the Society and Board of Managers.

14.  The Secretary shall conduct the general correspondence of the Society, and shall have charge of the seal, certificate of incorporation, By-laws and records of meetings of the Society.  He, together with the presiding officer, shall certify all acts of the Society.  He shall enforce a strict observance of the Constitution, By-Laws, regulations and rules of the Society and Board of Managers. He, together with the presiding officer, shall certify all acts of the Society.  He shall under the direction of the President or Vice-President, give due notice of the time and place of all meetings of the Society, and attend the same.  He shall keep fair and accurate records of all the proceedings and orders of the Society.  He shall collect all moneys due the Society, giving proper receipts for the same, and shall promptly pay them over to the Treasurer, taking his receipt therefore.  He shall keep a letter book of copies of all official letters; a ledger to contain the accounts of the Society with its members; a cash book, and a receipt book, in which to take the Treasurer’s receipts.  He shall give notice to the several officers and members of all votes, orders, resolves and proceedings of the Society, affecting them or appertaining to their respective duties, and he shall forward to the officers of the National Society such reports and information as may be required by them.  He shall keep a correct list of the names and addresses of all members in good standing.  He shall report to the Society at the annual meeting.

In like manner he shall act as Secretary of the Board of Managers, reporting to them whenever called upon.

He shall give such bond as the Board of Managers may require, and on the election of his successor he shall turn over to him, within ten days, all books, papers and property of the Society in his possession.

15. The treasurer shall receive from the Secretary the funds and securities of the Society.  They shall be deposited in some bank or savings institute in this State to the credit of the Nebraska Society of the Sons of the American Revolution, and shall be drawn thence for the purposes of the Society only, by checks signed either by the President, or the Treasurer (Secretary-Treasurer) and countersigned by.  He shall keep a true account of his receipts and disbursements, and at each annual meeting shall render the same to the Society.  He shall report when required to the Board of Managers and shall give such bond as they may require.

 His books shall at all times be open to the inspection of the President, Board of Managers and Auditing Committee.

 

16. The Registrar shall receive review all applications for membership and proofs of eligibility, and shall assist in perfecting and completing the same.  When the applications are satisfactory to him he will add his signature to the application note his approval thereon and refer them it to the Board of Managers for final action.  If the applicant is accepted, the Registrar Secretary will forward one copy the original with the accompanying proofs to Registrar General of the National Society. , and file the in his own officeHe shall keep While copies may be kept of original documents of such similar documents as the owners thereof may not be willing to leave them permanently in the keeping of the Society.  He shall have the custody of all the historical, geographical and genealogical papers, books, manuscripts and relics of which the Society may become possessed, and shall keep an official record of same.  He shall issue certificates of membership and insignia to members entitled thereto.  He shall keep a register of the names and dates of admission, transfer, resignation and death of members, and shall perform such other duties as may be assigned to him by the society or Board of Managers.

From: David Kentsmith
Sent: Saturday, January 02, 2010 5:18 PM
To: 'Merle Rudebusch'
Subject: RE: Review of last 13 By-laws #s 17 - 29

 

Probably would be best just to leave it open and not name a specific person but say there should be an officer from each chapter appointed by the State President to serve as an auditing committee member and do that each year.  In that way, chapters would understand who pays dues and how the dues are dispersed. 

As far as Chapter Membership, I’ve been trying to support any DAR request to get their male family members into the SAR by filling out petitions for them.  I’ve also asked John Reinert and Bob Knott to send anyone who requests help for SAR application/membership in the Nebraska Society my e-mail address so I can help them by typing up the petition and even looking up genealogical information if I can for them.  S W of Lincoln, is such a person I’ve helped recently and maybe he’ll be an active member in the Lincoln Chapter. S’s application is pending approval at National and shouldn’t be much of a problem since it is based on his sister’s DAR application.  Maybe when we receive the approved membership, you can make sure you present it to him at one of your Lincoln meetings.  I do think the DAR applicants need to attend a SAR meeting so they can at least get a sense of what we do and maybe we can “hook” them into active participation that way.

 

David

 

 

From: Merle Rudebusch
Sent: Saturday, January 02, 2010 5:02 PM
To: 'David Kentsmith'
Subject: RE: Review of last 13 By-laws #s 17 - 29

 

David:

 

No Lincoln does not have a separate Sec or Treas from the state treas. I think at one time we did keep minutes when the Chapter was larger and there was a separate treasury, maybe someday it will grow again, but with the members that we have that are active, I don't think that will happen.

 

Merle

From: Merle Rudebusch
Sent: Saturday, January 02, 2010 8:41 AM
To: 'David Kentsmith'
Subject: RE: Review of last 13 By-laws #s 17 - 29

 

David:

 

#20, needs to be amended to allow online meetings of the Board of Directors. Unless all Board of Directors are living in the same city, meeting to decide if a candidate is to be recommended  for membership would slow down the process of accepting new members if they have to formally meet.  Also I am not sure about #18. Seems like the suggestion is that they will be monitoring the treasurers books, which in some respects is not bad, but somewhere there needs to be a audit of the books on an annual basis, by possibly qualified members of the Board of Managers?

 

Merle

From: William Webb
Sent: Thursday, December 31, 2009 8:19 AM
To: David Kentsmith
Subject: Re: Review and Revision of Nebr. SAR Constitution and By-laws - By-laws 9 - 16 Please review and respond by Saturday 2 January 2010

 

Hi David, Hope you and your wife are enjoying your visit.

 

I cannot find any any reason to change articles #9-16

 

Have a great New Year celebration

From: Robert knott
Sent: Wednesday, December 30, 2009 12:12 PM
To: David Kentsmith
Subject: By-Laws 9 - 16

 

David,

Here is one version:

 

9.  A member of another State Society, SAR, in good standing. who desires to surrender such membership and become a member of this Society, may be demitted from the original State Society, on a form provided by the National Society, and such demit, properly executed and accompanied by a copy of his original application, shall constitute his application for membership in this Society. In like manner, a member of the Children of the American Revolution,  having attained the age of 18, may be transferred to membership in this Society by furnishing a copy of his original application and evidence that he is in good standing.

 

10.Any member failing to pay his annual dues shall forfeit his membership upon vote to that effect by the Board of Managers.  Any member may be removed from membership in this Society for cause, by a two-thirds vote of the members of the Board of Managers.

 

11. Delete

 

12. No change

 

13. The President, or in his absence a Vice-President provides overall leadership to the Society in implementing the programs that fulfill the purposes of the Society in accordance with the policies and guidelines in the Constitution and By-Laws of the Nebraska Society.

The President is responsible for the conduct of the administration of the Society in accordance with the guidelines established by the Nebraska Society. He shall preside at all meetings of the Society and of the Board of Managers, and shall exercise the usual functions of a presiding officer, and shall have a casting vote.  He shall be the executive head of the Society and shall enforce a strict observance of the Constitution, By-Laws and any rules of the Society and the Board of Managers.

 

14. The Secretary shall keep the minutes, record, and conduct the correspondence of the Society and the Board of Managers.  He shall distribute copies of the minutes of each meeting of the Society and Board of Managers to each officer and past president of the Nebraska Society and each chapter president within 30 days of the meeting.  He, together with the presiding officer, shall certify all acts of the Society.  He shall under the direction of the President or Vice-President, give due notice of the time and place of all meetings of the Society, and attend the same.  He shall keep fair and accurate records of all the proceedings and orders of the Society.  He shall give notice to the officers and members of all votes, orders, resolves and proceedings of the Society, affecting them or appertaining to their respective duties, and he shall forward to the officers of the National Society such reports and information as may be required by them.  He shall keep a correct list of the names and addresses of all members in good standing.  He shall report to the Society at the Annual Meeting.

In like manner he shall act as Secretary of the Board of Managers, reporting to them whenever called upon.

He shall give such bond as the Board of Managers may require, and on the election of his successor he shall turn over to him, within ten days, all books, papers and property of the Society in his possession.

A member of the Society may be appointed to assist the Secretary in the performance of his duties.

 

15. The Treasurer shall collect any and all fees, dues and other funds of the Society. Deposits should be made during the same week. As well they should be made in the name of the Society, and in a bank as designated by the Board of Managers. Withdrawals should be made in the same way only by check, and only for payments properly supported by vouchers, and for the purpose of the Society. He shall keep a ledger or computer generated accounting to contain the accounts of the Society with its members; a cash account and a receipt book, in which to keep the Treasurer’s receipts. 

He shall keep a true account of his receipts and disbursements and at each Annual, and Board of Managers meeting render an accounting of his records. The Treasurer shall furnish from time to time such information relative to the funds of the Society, as the officers may require.    

A member of the Society may be appointed to assist the Treasurer in the performance of his duties.

 

16. The Registrar shall receive all applications for membership and proofs of eligibility, of all applicants and shall assist in perfecting and completing the same.  When the applications are satisfactory to him he will note his approval thereon and refer them to the Board of Managers for final action.  If the applicant is accepted, the Registrar will forward the applications and fees to the Registrar General of the National Society, and file a copy with the accompanying proofs in his own office.  He shall keep copies of such similar documents as the owners thereof may not be willing to leave permanently in the keeping of the Society.  Upon approval from NSSAR he will obtain the signature of the President and Secretary and shall issue certificates of membership to the Chapters for members entitled thereto.  He shall have the custody of all the historical, geographical and genealogical papers, books, manuscripts and relics of which the Society may become possessed, and shall keep an official record of same.  He shall keep a register of the names and dates of admission, transfer, resignation and death of members and at each Annual Meeting shall report to the Society the numbers for the past year.  He shall perform such other duties as may be assigned to him by the Society or Board of Managers.

A member of the Society may be appointed to assist the Registrar in the performance of his duties.

Merle,

I agree we need to up-date this section to represent the use of Information Technology. When we finish the first round of review of the entire document , I'll write the draft using everyone's input and send it around for a second review.

     As far as representation at the National Meeting, we nominated Fred Walden and Tom Masters at our Fall State meeting to attend the June meeting in Ohio so we do have representation.   

From: Merle Rudebusch
Sent: Monday, December 28, 2009 6:35 AM
To: 'David Kentsmith'
Subject: RE: Review and Revision of Nebr. SAR Constitution and By-laws - By-laws 9 - 16 Please review and respond by Saturday 2 January 2010

 

David:

 

#14, keeping records: That should be modernized, as most records are managed via computer. Print outs of reports from an Excell file or Quicken or similar programs should be considered.

I don't know if the problem with someone representing Nebraska at a National meeting has been addressed.

 

Merle

 

From: William Webb
Sent: Saturday, December 26, 2009 11:26 AM
To: David Kentsmith
Subject: Fw: Next Sections To Review for Up-date and Revisions By-laws 3 - 8 by 26 DEC 09

 

Sorry for the delay in my response.  This section looks good to me.  In the future the fees may need to be revised.  Have a great New Year

 

From: Robert knott
Sent: Wednesday, December 23, 2009 1:06 PM
To: David kentsmith
Subject: Re: Next Sections To Review for Up-date and Revisions By-laws 3 - 8 by 26 DE...

 

David,

Hope this helps, Bob

 

3.  The annua1 dues of this Society shall be $42.00 which shall include the amount of $30.00 payable by the State Society to the National Society. National Society annual dues shall be remitted to the Treasurer General not later than January 20th of the year for which dues are being paid.

On October 1st of each year the Chapter Secretary shall forward to each member of their local chapter a dues notice for Chapter, State Society and National Society (except SAR Life Members will not be assessed National dues) for the following year. Dues shall be payable on October 1st of each year and shall become delinquent if not paid by December 31st of each year. Dues for NESSAR members not affiliated with a chapter will be collected by the State Treasurer on the same schedule as chapter dues collections.

On or before December 31st of each year, the Chapter Secretary or Treasurer shall file with the Nebraska State Secretary the Annual Chapter Report, along with a current chapter membership roster and a check, payable to "NESSAR" for the State and National Dues as outlined in paragraph one.

 

4.  For causes set forth in the Constitution of the National Society and for like reasons, the Board of Managers may, in its discretion, remit the annual dues of any member.

 

5. Any chapter of this society may assess and collect from its members such dues as it may deem advisable. 

 

6.  If at any time any of the essential statements given in a member’s application papers are found to be untrue, then shall the said member’s election be declared null and void.  

 

7.  Each newly admitted member of the Society shall be issued, by the National Society, a certificate of membership with the official seal, the signatures of the National and State Officers, his own name and the name of his Revolutionary ancestor printed thereon.

 

8.  Whenever a member in good standing changes his residence to the jurisdiction of another State Society, he shall be entitled, if he so elects, to a certificate of honorable demission, on a form provided by the National Society, in order that he may be transferred to said Society; provided that no such certificate shall be given unless all dues and fees are paid, and said membership in this Society shall not cease until membership in the other society be established.

 

 

From: David Kentsmith
Sent: Saturday, December 19, 2009 9:14 PM
To: 'Merle Rudebusch'
Subject: RE: I Agree not have actual fees in By-laws, everyone pays - Next Sections To Review for Up-date and Revisions By-laws 3 - 8 by 26 DEC 09

 

You are certainly right Merle about putting any money amount in the Constitution.  I also agree on the change in dues going into effect as the result of something in the minutes which was what happened two years ago when they were increased.  I had no idea what the discussion had been prior to the meeting if any.  I guess you’d need to amend the By-laws when national or state dues are changed.

 

David

 

From: Merle Rudebusch 
Sent: Saturday, December 19, 2009 8:31 PM
To: 'David Kentsmith'
Subject: RE: I Agree not have actual fees in By-laws, everyone pays - Next Sections To Review for Up-date and Revisions By-laws 3 - 8 by 26 DEC 09

 

David:

 

Amount of dues should not be in the Constitution. By-Laws are less of a problem, as there many not be much of a change for several years. There is a problem when National changes it's dues, and that may make the State Society change their dues, but putting the dues in the by-laws makes it more official and gives the Secretary more authority when collecting them. Minutes can be suspect if that is the only source for recording the amount of the dues. This last raise in dues, was not very well discussed ahead of time.

 

Merle

From: David Kentsmith
Sent: Saturday, December 19, 2009 12:21 PM
To: 'Merle Rudebusch'
Subject: I Agree not have actual fees in By-laws, everyone pays - Next Sections To Review for Up-date and Revisions By-laws 3 - 8 by 26 DEC 09

 

Merle, I think the actual sons of Revolutionary soldiers were still living at the time the organization was formed and that was what was meant they should be members without payment of dues.  At least that’s what I thought.  I agree – no one should be a member in good standing without paying National, State and Chapter dues.  You can’t run an organization and be expected to take money out of your own pocket to buy supplies or pay for speakers or awards etc.  We can just remove that statement since I am sure no actual Son is still living today.

 

On the other hand, I don’t think it is appropriate either in the Constitution or By-laws to put down actual amounts of dues since that changes and we’d be revising By-laws until the cows come home.  I have been trying to think of some way to state this something like: “ the dues will be set yearly at the Fall State SAR meeting” it would be an agenda item  and you’d record that in the minutes so the Secretary and Treasurer would know what to bill.

 

 

David

 

From: Merle Rudebusch
Sent: Saturday, December 19, 2009 11:42 AM
To: 'David Kentsmith'
Subject: RE: Next Sections To Review for Up-date and Revisions By-laws 3 - 8 by 26 DEC 09

 

Dave:

 

I don't know what is behind the language in # 7, but I think that should be stricken. I don't know why any member should be exempt from paying dues.

 

I don't know what the fees are that should be changed, but probably most of them are out of date.

 

I still have problems with the term "Board of Management". Sounds too controlling. I would suggest Council, I think that is what National uses now. That term should also be changed in the constitution if it exists.

 

 

Merle

 

 

 

From: virgil deethardt
Sent: Thursday, December 17, 2009 9:13 PM
To: k-d-kentsmith
Subject: Comments on SAR By-Laws

 

Article V---Is it needed for the annual meeting to be held in Omaha every year?  Should it not be passed around for the good of all?

 

BY-LAWS  #2-- Do the admission fee need to be placed in the By-Laws as every time it has to be increased the By-Laws  will have to be amended.

 

That is all I have at this time.

Virgil D.(amned)

 

From: Robert Knott
Sent: Tuesday, December 15, 2009 9:03 PM
To:
Subject: Article V and VI and By-Laws 1 & 2

 

David,

Hope this is helpful.  Bob

 

 

Article V. -Meetings

 

Section 1.  The annual meeting of the Society shall be held at such time and place in Nebraska as may be determined by the Society at its current annual meeting or by the Board of Managers.  Special meetings may be called by the President or by the Board of Managers for the purpose of celebrating historical events of the Revolution, and for other patriotic purposes, and for the transaction of necessary business.

 

Section 2.  A quorum of the Society shall be six members, and of the Board of Managers, three.

 

Article VI.-Amendments

 

This Constitution may be amended or repealed, provided written resolutions to that effect are first presented to, and approved by, a majority of the Board of Managers present at any meeting of said Board; and provided said amendments are subsequently approved by a majority of the members present at any meeting of the Society and provided further, that whenever this Constitution is to be amended, repealed or in any way changed, notice thereof, specifying said changes in full shall be sent to each member of the Society at least thirty days before such action is to be taken.

 

BY-LAWS

 

MEMBERSHIP

 

Section 1 - Methods

Active membership in the Nebraska Society, Sons of the American Revolution, may

be secured by any of four methods: 1. By original application on the forms, and subject to the conditions set forth thereon, as supplied by the National Society; 2. By reinstatement, after resigning from, or having been dropped by this Society; 3. By transfer from another State Society or from the Children of the American Revolution, in the form and subject to the conditions set forth, by the National Society; 4. By dual membership, namely, by a member of another State Society, in good standing, who desires to hold membership in two or more State Societies at the same time.

 

Section 2 - Original Applications

Applications for membership in this Society, from applicants, who have not previously been affiliated

with the National Society, shall file their applications on blanks prescribed by the National Society and furnished by the State Society. Such applications shall be duly acknowledged and shall bear the endorsement of at least two members of this Society.

 

Section 3 - Reinstatement

A former member of this Society, desiring reinstatement, shall so request in writing.

 

Section 4 - Transfer

A member of another State Society, SAR, in good standing, who desires to surrender such membership and become a member of this Society, may be demitted from the original State Society, on a form provided by the National Society, and such demit, properly executed and accompanied by a copy of his original application, shall constitute his application for membership in this Society. In like manner, a member of the Children of the American Revolution,  having attained the age of 18, may be transferred to membership in this Society by furnishing a copy of his original application and evidence that he is in good standing.

 

Section 5 - Dual Memberships

A member of another State Society, SAR, in good standing who desires to become a member of this Society, while still retaining his original membership, may be admitted to this Society by furnishing a copy of his original application and evidence that he is in good standing.

 

Section 6 - Acceptance

Upon receipt of any application in any of the forms above set forth, accompanied by the

payment of the admission charge, the secretary of this Society shall present the name, in proper form, to the Board of Managers, as represented by their Membership Committee. If the Board of Managers approves the application, the Secretary shall so certify, filing one copy of the application with the Registrar of this Society and submitting one copy to the Registrar General of the National Society. The applicant shall not be deemed elected to membership until the Registrar General shall have notified the Secretary of his approval of the application, and of the number, National and State, assigned to the new member. Upon such notification, the applicant becomes a member of both the State and the National Societies, his membership dating from the approval of his application by the State Board of Managers. Any applicant, failing of admission, shall be so notified by the Secretary, and the amount of his admission charge shall be refunded in full.

 

Section 7 - Resignation, De mission, Removal

Resignation from membership in this Society may be granted upon written request. A demit may be granted to any member in good standing for the purpose of joining another State Society.

Any member may be removed from membership in this Society for cause, by a two-thirds vote of the members of the Board of Managers. Any member delinquent in payment of his dues shall cease to be in good standing and shall be deprived of the privileges of membership.

 

Admission Fees

The regular admission fee, payment of which shall accompany all new applications, shall be $134.00 ($80.00 National application fee, $12.00 State application fee, $30.00 National dues, $2.00 State mailing costs and $10.00 Chapter dues), which shall include all National, State and Chapter fees for the year in which the applicant is accepted by the National Society.

 

From: William Webb
Sent: Tuesday, December 15, 2009 3:02 PM
To:
Subject: Re: PLEASE REVIEW ARTICLES V & VI of 1896 Constitution and By-laws and By-Laws #1 & 2 - Provide Remarks by 17 Dec (next Thursday) - Thanks

 

Thanks David.  I don't feel anyone should take money out of their own pocket.  For what its worth, I believe our chapter should bear the cost or if there is a set fee, the applicant should pay the cost  

From: William Webb
Sent: Tuesday, December 15, 2009 9:06 AM
To:
Subject: Re: PLEASE REVIEW ARTICLES V & VI of 1896 Constitution and By-laws and By-Laws #1 & 2 - Provide Remarks by 17 Dec (next Thursday) - Thanks

 

David,  Article V & VI and bylaws 1 & 2 look fine.  Question: What is the purpose of the $3 admission fee?  If it is used to defray the cost of materials (water mark paper), should it be returned if the application is rejected?  All state chapters do not require this fee.

 

The more I read the duties of the officers the more confused I get.  Give me a call at your convenience so I can discuss with you .  Thanks

 

 Thu 12/10/2009 11:42 PM

Fellow Compatriots,

 

Returning to the 1896 Revision seems appropriate for the purpose of "grounding the constitutional process" and reintroducing the Bylaws.

 

Article I. Name - no changes

 

Article II. Objects - no changes

 

Article III. Membership - was age "twenty-one", is age "eighteen" in line 20

 

language that adds after officer in line 23: "soldier, seaman, marine, militiaman or minuteman in the armed forces of the" Continental Congress is optional, but this does appear in a later Revision of the NESSAR Constitution and seems to clarify "who" has served.  Beyond Military and Naval service, Civil and Patriotic Service is deemed acceptable when adequate proof is provided - This is per Form 0912 Completing an NSSAR Application, Step by Step Instructions.

 

Article IV. Officers - The descriptions provided below do provide background as to what has worked for the NESSAR in recent generations.

 

By way of comment: perhaps Chapter Officer experience is the best way to ensure continuity within the organization where signatures are required to conduct NESSAR business and Officers need to make themselves available for this irregularly. Further, I would encourage members not associated with a particular chapter to serve on the Board of Managers, whether the number be seven or more, as a way to establish a "Chapter Officer" qualification making them eligible for State Office. 

 

I have no qualms with a separable Secretary-Treasurer office; again I stress the need to meet irregularly to conduct necessary Society business.  The Registrar is an essential function who might otherwise be tasked with maintaining the Society's genealogical records since these become the basis for ongoing research. The Historian should commemorate accomplishments made in the life of our society throughout the year.

 

John Reinert

NESSAR State Secretary

 

From: David Kentsmith
Sent: Thursday, December 10, 2009 11:49 AM
Cc: Tom Masters ; Tom Conley ; Webb, William ; ChiefKnott;  ; Deethardt, Virgil; JR6; 'LAvstetson'; mrudebusch; parsoni; walden
Subject: Article IV - Revising the Nebr. SAR Constitution and By-laws Thursday 10 Dec - Ln Chapter President's Comments

 

Thanks LaVerne for your comments and sorry you were down with the flu. 

 

Regarding your question about Registrar:  The position of Registrar is supposed to be someone in the State Society familiar with the Application process and levels of genealogical proofs needed to support the application.  There are 4 signatures required on the application and supplementals :  State SAR Secretary, State Registrar, Sponsor and Co-sponsor (both  sponsors can be any member ) to approve the Application at State Level before we forward it on to National.  I think that requires a separate person/signature for the Registrar. 

 

Tom Masters has been serving in this capacity for at least 10 years by tradition but usually John Reinert has been doing the review and checking the details before Tom signs.  I have been doing the paperwork aspect and direct support of applicants now for the past 2-3 years initially for Omaha Applicants but now have been helping with the Lincoln applicants too to help John and speed up the process.  It is a bit tedious to have all the application details correct and is time consuming and somewhat technical so anyone who can’t devote a great deal of time to it (like those still working for a living) must fit such work into their “spare” time.  Bottom line, we do need to have someone elected as Registrar even if he is supported by someone like me to do the detailed work, follow-up and review.

 

I think the position of State Secretary needs to be separate from State Treasurer to insure Fiscal accountability is the sole focus of the person handling State funds.  I also think as we have seen with John Reinert – anyone working full time to earn a living becomes overwhelmed at certain times of the year and shouldn’t be expected to take so much of their private and personal time to do the necessary work of both jobs.  When the State Society is stagnant and not growing,  then the work of State Secretary and also Treasurer is limited but still necessary and time sensitive.  I think we are in a growing phase currently and shouldn’t place an undue work load on uncomplaining and hardworking people.  The constitution should be flexibly written to not prohibit holding two offices but that ought not be the expectation.

 

David

 

 

 

From: Lavstetson
Sent: Thursday, December 10, 2009 11:06 AM
To: k-d-kentsmith; mrudebusch
Cc: JR ChiefKnott; parsoni
Subject: Re: Please Review and comment suggest changes the first 4 articles ONLY of th...

 

Greetings

Sorry for the delay in answering. I have been out of town and then down with a flu.

I like this version much better. Shouldn't we have as combination secretary/treasurer. Our ?State Society is small enough that the two jobs should not be overwhelming. What does the registrar do? do we need one in our State? 

Other than that I have no  comments.

LaVerne

Thanks Merle.  I will try to write this into the “Officers” section Article IV of the constitution to show how this progression takes place.

Something like:

 “Section 1.  The officers of the State Society shall be a President, a Senior Vice-President, a Junior Vice-President – The President shall have been President of a State Chapter who has completed his two year term at the chapter level. The Senior Vice – president shall be the current president of the other chapter(s) than the current president.  The Junior Vice-President shall be the current President of the State Chapter where the State President had served , a Secretary, a Treasurer, a Registrar, and a Board of Managers consisting of the above mentioned officers and the 1st and 2nd vice-presidents of the chapters.  These officers should be elected upon ballot by a majority of the members present at the annual Spring meeting of the Society and who shall hold office for two years, and until their successors shall be elected.  State Officers shall take office at the Annual State Spring meeting following their election.  Nominations for State office (excluding State President) shall be by a committee of members appointed by the State President and evenly distributed between State Chapters .  Elections for two year terms of office for State and Chapter offices shall be held in the even numbered years.”

 

Merle, I’m not sure this is clear.  Maybe you or John Parsons, John Reinert or Bob Knott  or LaVern could word-smith what I’ve tried to capture here so it actually reflects what you all have been doing.  Since I’ve not been around long enough to know exactly how the State Presidency Rotates between the Chapters hopefully this reflects what you’ve done.

 

David

 

 

 

From: Merle Rudebusch
Sent: Sunday, December 06, 2009 11:53 AM
To: 'David Kentsmith'
Subject: RE: Please Review and comment suggest changes the first 4 articles ONLY of the attached Nebraska SAR Constitution (Message #1 - 4 Dec 09)

 

David- It seems that Presidents of the Nebraska Society are elected on a two year basis. They alternate between Lincoln and Omaha, I assume unless our current State Vice President does not choose to advance, the Lincoln President will assume the role next year, and then the member who is the President of the Omaha Society will become the President the following two years. The Chapter Presidents and Vice Presidents are in office for 2 years also. As far as the Secretary/Treasurer, that person is elected and there is a two year term. I served 3 years, but that was because I filled in one year of Jack Walters position after he had a stroke, and then served a two year term. I did not choose to continue on but probably if I had declined not to serve I could have been in the role for many years. We have history of past Sec/Treas who were in office for 10 years or more. One was Henry Cox, that I know of.  I don't know if there was anywhere that was in writing. Right now in Lincoln after Lavern Stetson, I don't know of any candidate for Lincoln Chapter President, but maybe some one will come long. John is serving as Vice President for now. We do elect Presidents in an informal manner at this time in Lincoln. More of a who will volunteer.

 

Merle

 

 

 

 

From: Merle Rudebusch
Sent: Wednesday, November 11, 2009 7:44 AM

 

David: I don't know if you will read it before the meeting.

 

I have looked at the National Constitution and By-laws, and will bring to the meeting the index, which should be a help. National seems to change the By-laws every time they meet but they don't change the Constitution. That is why they are posted now on the Internet, the SUV is doing the same thing for the same reason. The SUV does have a ritual, and the Job Descriptions are separate documents. The SAR has the job descriptions in the by-laws, which I don't think is a good idea, while they do not change much, they are really an operational aspect vs. law. The more you write into law the more problems you create.

 

We need to look at the changes in the National Constitution to update the Nebraska Constitution. There is some wording changes there to.

 

We have a good example of how a Constitution can be ignored going on in Washington right now.

 

Merle

From: James Say 
Sent: Monday, November 09, 2009 9:01 PM
T
Subject: RE: Revision of Nebraska State SAR Constitution - Please Help - Review and Comment!

 

David,
 
Thank you for allowing me to provide input on the proposed revisions to the Nebraska State SAR Constitution.  I would have responded to you directly, but considering that the Omaha chapter is meeting tomorrow evening, I believe it would be helpful to move the discussion along by copying in the broader membership e-mail.
 
The proposed Section 3 of Article III (Membership) is quite unusual in calling for voting membership only for in-state residents.  As I recall, there are more than twenty dues-paying NESSAR members, including some life members, who for one reason or another, reside outside the state of Nebraska.  Some may reside in other states for family or health reasons.  Should that be grounds for taking away their right to vote on NESSAR matters?  I have worked with a number of other State Society constitutions and bylaws, and I can't recall a single instance where State Society voting privileges were restricted to in-state residents.  In the interests of full disclosure, I am not currently a Nebraska resident, but I am a Nebraska taxpayer, and had lived in the state for over 30 years.
 
I submit there are also technical problems with the proposed Section 1 of Article IV (Officers).  The suggested revisions have omitted when and how the State Officers are to be elected.  In addition, the National Trustee and alternate National Trustee are not in fact State Officers, but National Officers, subject to Bylaw No. 16 of the National Society bylaws.  A state society nominates its candidates for both positions, but the election of Trustees and alternate Trustees takes place at the Annual (National) Congress.  The general membership of a state society does not directly elect such national officers, only those state society delegates at the Annual Congress assembled have that privilege.
 
The members of the state society should be able to nominate whoever they believe will most ably represent their interests as a National Trustee or alternate National Trustee, regardless of whether the Compatriot lives in the state or not.  This would include whether the candidate will attend the almost weeklong Annual Congress, and the Spring and Fall Leadership (Trustee) meetings in Louisville, Kentucky.
 
Again, I apologize for casting this among the wider group, but I was only apprised of these amendments this morning.
 
Yours in Patriotic Service,
Jim Say

 

 

I agree regarding the need for someone local to “Sheppard” new applicants and help with supplementals including printing the Watermarked final petition.  I have enjoyed doing this and will continue.  I think however the title should be Chapter Registrar at least for the Omaha Chapter.  That position can be held by a person who also holds another office –i.e., like me – vice-president.

 

As far as approval of candidates for membership – I think if we have the Chapter Registrar be the sponsor, and another chapter officer sign the application and then  the State Secretary signs as does the State Registrar – that ought to be sufficient to indicate approval locally of the person’s membership – we could write that into the State Constitution.  Once the application is approved Nationally, the person can be initiated into the local chapter and be recognized as a full member in good standing as long as all dues are paid and current.  If the dues are not current, the member MAY NOT HOLD office, May not vote nor attend meetings until their dues are paid in full or unless the State SAR Board of Managers by majority vote makes an exception for that member. 

 

 

I certainly agree with Bob about using the Annual meeting  in February for installing Chapter and State officers.  (By the way, why don’t we hold the Annual meeting sometime in the 3rd week of March or 1st week of April to get around the weather related travel problems even though it presents a problem with Washington’s birthday.  We could leave the DAY and exact date open and have it be on the weekend so more could attend.)

 

I think if you have more than the State President, the two Chapter Presidents, two vice- presidents,  State Secretary and Chapter secretaries plus the Registrar and two National Delegates, you’d have a crowd (11) for sure at the State SAR Board of Manager’s meetings even with that number.  But then we have some people serving in two offices at the same time as we have now which makes it 9 people who would meet either quarterly or 3 times a year. 

 

I also agree with the other positions name by Bob:  Flag Chairman & ROTC Chairman.

 

 

David

 

From: ChiefKnott
Sent: Tuesday, September 22, 2009 9:35 AM
To: k-d-kentsmith JR6@a parsoni1@; walden
Cc: Lavstetsonm
Subject: Re: Suggested Changes in The Omaha Chapter SAR Constitution

 

Hi all,

I've gotten back to reviewing the State and Omaha Chapter Constitutions and I agree that changes need to be made.  Here are some of my thoughts:

In Article III, Section 2, it states (applicant) "He shall file the application with the Secretary of the Chapter having jurisdiction over the area in which he resides, accompanied by the admission fee and dues for the current year.  The local Secretary will submit such application to the State Secretary who will forward such application to the Secretary-General of the National Society and when returned by him approved the applicant shall be considered elected and the majority of the Board of Managers present at any meeting having concurred therein, the applicant shall be entitled to a certificate of membership."  I have no problem with doing this as the Chapter Secretary but we still should have someone checking the application and insuring it's submitted on water marked paper.  It's a big job and David has been doing a great job insuring all the "T"s are crossed.  If we leave it up to the individual to sink or swim I'm not sure we'll get many new members.  Hopefully, David, you would continue in that capacity but we should change the Constitution to reflect Chapter Registrar or Membership Chairman.

A Board of Managers is probably a good thing but I'm not convinced we need them to concur on each membership.  Perhaps we could leave that up to the individual Chapter.

Article IV (Officers).  It says the Officers (8) plus six others make up the Board of Managers.  We have the officers for two years but the "six others" we have for one year.  Will it be a chore to corral six others each year?

Article VII.  I'm sure we can get this approved by the Board of Managers before our Annual meeting and then present it to the membership at that time (for a two-thirds majority vote).

Chapter - Article VI states that the Chapter Officers will take office at the annual State meeting.  That is a great time to recognize these individuals (both chapters) and have a short but appropriate ceremony.

Our Chapter does have important jobs that are necessary for the smooth running of our chapter and should be discussed to determine if they should be classified as Officers.  Never the less, I concur they should be  included in our Constitution:

Membership Chairman

Flag Chairman

ROTC Chairman

I certainly agree with the thoughts of David Kentsmith, John Parsons and John Reinert.  Bob Knott

 

In a message dated 9/22/2009 8:53:31 A.M. Central Daylight Time, k-d-kentsmith@

Great suggestions John R.

 

I think there needs to be some clarification about how the Trustees are chosen and also how the State Presidents are chosen.  Currently it seems the State Presidents become President after finishing a term as Local President and rotate the Presidency between Omaha and Lincoln.  Probably should be made clear in the State Constitution.  I would suggest that the State Delegates are the past State Presidents who also serve a two year term.

 

None of my business but shouldn’t the Lincoln chapter or any chapter for that matter in Nebraska have a constitution? 

 

We also need to set up a way to elect State officers – I would suggest e-mail ballot or mail ballot for those who do not use e-mail.

 

David

 

From: jr6@
Sent: Tuesday, September 22, 2009 1:21 AM
To: k-d-kentsmith@; parsoni1@; walden; ChiefKnott@
Cc: Lavstetson@; bec_corp@i
Subject: Re: Suggested Changes in The Omaha Chapter SAR Constitution

 

David, et al.

 

1.) The only discrepancies I find are as follows: Article III Section 2 of the State Constitution where it says, "in duplicate" should be omitted. 

 

2.) Also where our Nebraska Society Constitution talks about "the admission fee and dues for the current year", I would like to confirm that the National Handbook, Volume II, page 13, "New member annual dues for that calendar year in which their applications are approved by the National Society and is included in the application fee." is as inclusive as it states.  Translation: I can ensure that the current year and following year are paid when submitting applications using the fee and dues structure we've always collected: 60+30+12+2=$104 until December 31st, 2009 and $124 thereafter.  I need to confirm this, since this represents a change in my understanding at the very least.

 

3.) A Board of Managers (SAR Handbook), or as the SAR application refers to it, "State Board of Management" seems to add the State Trustees to the mix. Were we to meet as a super executive, then Tom and I would need to be replaced. Trustees traditionally represent state interests at the National level, whether attending a "Leadership" conference, or in an official capacity at the National Congress. I also note that a Trustee is senior in rank to state officers (SAR Handbook, Volume II, page 10) - however no one has asserted such a pri vilege in my experience.  Our State and Omaha Chapter constitutions are entirely silent on these points. 

 

4.) The Lincoln Chapter has no constitution as I am aware.

 

5.) Were we to bring our offices into alignment, Omaha Chapter, State Society, with each other and the SAR Handbook and By-laws this will certainly be an education for all of us.

 

6.) The time and place for setting the Annual Meeting might be re-worded, even though technically we're clear in my opinion.

 

7.) A quorum for constitional changes at the state level is 7, unless we establish a Board of Managers, in which case 3 is enough.

 

John W. Reinert

NESSAR State Secretary

 

P.S. It is possible that Tom M and I, not having been elected at a National Congress, are merely "nominees".  Again I reference page 10 of the SAR Handbook, Volume II.

-----Original Message-----
From: David Kentsmith
To: 'JParsons' ; walden@; ChiefKnott@; JR6
Sent: Mon, Sep 21, 2009 4:01 pm
Subject: Suggested Changes in The Omaha Chapter SAR Constitution

John P,

 

I agree to everything you proposed including the=2 0annual dues for the Omaha Chapters.  I do think we should formalize in writing all changes so the constitution is a guide for the organization both at the local chapters and the State.  I do think a “board of directors”  made up of The State President as Chair, the State Secretary as Vice Chair and comprised of the Omaha President and Vice President as well as the Lincoln President and Vice President including the State Registrar.  I does makes sense to have the board with Quarterly meetings each year for that board alternating between Omaha and Lincoln.

 

If we are to change the State Constitution, we need to broaden the recipients of this series of e-mails – probably should have John Reinert and Lavern Stetson along with you Bob suggest who else ought to be included in this discussion i.e., Merle R. and Tom Masters just to name a few?  What do you think John Reinert?  I would suggest whomever you all think should be added to this e-mail string just be added by the person who thinks of the person.

 

I would be willing to keep track of the discussions for changing both the Omaha and State Constitutions and draft both the Omaha Chapter and State Constitutional suggested revisions for purposes of having20the membership vote on them.   The Lincoln Chapter I would think might want to consider revising  their Constitution also at this time.

 

I would also think that we might want to use e-mail as a way to vote on constitutional changes to make sure we have the broadest and largest group of the organization to vote.  Those voting would only be members in “good standing” (current in dues) that vote.

 

 

David

 

From: JParsons
Sent: Monday, September 21, 2009 3:05 PM
To: David Kentsmith; walden@; ChiefKnott@; JR6@
Subject: Re: Suggested Changes in The Omaha Chapter SAR Constitution

 

Gents,

  I've perused the Constitutions of both the state society and the Omaha Chapter, and have found, as we all expected, numerous things enumerated that we are not doing or doing differently.  First, on the subject of State Officers.  I'm not certain that we've had multiple Vice-Presidents in some time, nor have we seperated the offices of Secretary and Treasurer, nor do we have (at least to my knowledge) a board of directors.  I'd suggest that we make the state constitution reflect reality and make those changes accordingly.  Secondly, while we alternate the office of state president between the Omaha and Lincoln Chapters (no problem with that), that practice is not stipulated.  Do we need to explicitly state that, or do we continue to use the gentlemen's agreement.  I'm not hard over on that, one way or the other.

  Similarly, in the Omaha Chapter, we need to define the chapter officers that we really want to have.  We have split the offices of secretary and treasurer (primarily so Bob didn't get stuck with everything at one fell swoop, like I did), but we could recombine them at some point.  I've also assumed the duties of the ROTC Medal presentation (ordering the medals and certificates, getting them distributed, setting up presenters, etc.).  While the ROTC Chairman job should not necessarily be listed as a separate office, we ought to acknowledge that it exists.  Don Classen did a good job trying to coordinate all of those disparate duties, but I think a little separation of chores makes it not quite as onerous and a bit easier on all.  Finally, I notice that our chapter dues are $3.00 per year.  That's the first time I've ever heard that.  I'm not averse to charging dues: in fact, the only income we get is from the ROTC medal income, and, in my humble opinion, we should'nt be using that source to pay for all Chapter activities.  I certainly think a minimum of $10 annually would not be out of line for local dues.

  That's my two cents worth.

Cheers,

John 

----- Original Message -----

From: Kentsmith

To: walden@ ; ChiefKnott@ ; parsoni1@ ; JR6

Sent: Saturday, September 19, 2009 10:00 PM

Subject: Suggested Changes in The Omaha Chapter SAR Constitution

 

Fred, Bob, John and John,

 

Here are some changes I think would be appropriate to make to our Omaha Chapter SAR Constitution to bring it up to date.  You can read the whole Constitution of the Omaha Chapter at the following URL on our Nebr. SAR Web site:  (http://www.rootsweb.ancestry.com/~nesar/omaconsbylaw.htm). 

 

Please provide your comments (reply to all ) to this e-mail. 

 

Thank you

 

David

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