of the New Hampshire Old Graveyard Association
September 9, 2000
Revised July 6,
Revised July 28, 1984
Revised September 9, 2000
|The name of the
organization shall be The New Hampshire Old Graveyard Association.
|The object of
the association is to promote knowledge of New Hampshire history by bringing
together people interested in old graveyards; to foster interest in the
discovery, restoration and maintenance of these graveyards; and to preserve
records and information which relate to them.
| Membership in
the organization is open to any person or organization subscribing to
its object as set forth in Article II and paying annual dues. There shall
be two (2) classes of members--Individual and Organizational. Each Individual
and/or Organization shall have one (1) vote.
Section 1--Dues of Individual and Organizational members shall be
paid annually; amount to be set by a 2/3 vote at the Annual Meeting.
Section 2--All dues shall
be payable in advance, on or before the Annual Meeting.
Section 3--Members whose
dues remain unpaid for three(3) years may be dropped from membership
by a vote of the Executive Board.
Section 4--The fiscal year
shall be from May 1st (1) through April thirtieth (30) of the following
and Their Duties
Section 1--The officers of the Association shall be President, First
Vice President, Second Vice President, Corresponding Secretary, Recording
Secretary, Treasurer and Auditor.
Section 2--The President shall preside at the meetings of the Association
and the Executive Board. The President shall appoint all committee
chairmen and be an ex-officio member of all committees except the
Section 3--The President shall be authorized to sign checks and assume
other duties of the Treasurer in the event of the inability of that
officer to function.
Section 4--The First Vice President shall become President, if a
vacancy occurs in that office, for the unexpired term.
Section 5--The Second Vice President shall assist the President and
the First Vice President in the work of the Association, and in the
absence of the President and the First Vice President, shall carry
on the duties of the President.
Section 6--The Recording Secretary shall record the minutes of the
Association meetings and shall provide a copy of the Association meeting
minutes to the Executive Board prior to the next meeting.
Section 7--The Corresponding Secretary shall conduct the correspondence
of the Association and shall be responsible for compiling and mailing
of "Rubbings." The Corresponding Secretary has the right
to delegate some of the duties to a member of NHOGA.
Section 8--The Treasurer shall receive all monies due the Association,
collect all dues and keep an accurate account of the same, deposit
all funds in the name of the Association in such banking institutions
as the Executive Board may recommend, and pay all bills as approved
by the Executive Board or by majority vote at a regular or special
meeting of the Association. The Treasurer shall keep an accurate list
of the membership and provide the president and Corresponding Secretary
with a corrected copy of the same, six (6) weeks prior to each issue
of "Rubbings." The treasurer shall close the records on
April Thirtieth (30) and have the financial records in the hands of
the Auditor at least five (5) days prior to the Annual Meeting.
Section 9--The Auditor shall examine the financial records of the
Treasurer and present a written report at the Annual Meeting. A signed
copy of the Auditor's Report shall be included in the Treasurer's
Section 1--The Executive
Board shall consist of the officers. The chairmen of the standing
committees may attend on invitation of the President.
Section 2--The Executive
Board shall have general supervision of the affairs of the Association
between its meetings, make recommendations to the Association, fix
the hour and place of the meetings and shall perform such other duties
as are specified in the Bylaws.
Section 3--Meetings of
the Executive Board may be called by the President and shall be called
upon the request of three (3) members of the Executive Board.
Section 4--The Executive
Board shall fill vacancies in offices subject to approval by a majority
vote of the members at the next regular meeting.
Section 5--If an officer
is absent from two meetings in succession, he/she can be replaced
by a majority vote of the Executive Board.
Section 6--Three (3) members
shall constitute a quorum of the Executive Board.
and Their Duties
Section I--The following standing committees may be appointed by
the Executive Board: Membership. Graveyard Records, Legislation and
Laws, and Publicity.
Section 2--The Membership Committee shall actively promote the growth
of the Association.
Section 3--The Graveyard Records Committee shall coordinate activities
related to the preservation of records and historical information.
Section 4--The Legislation and Laws Committee shall promote knowledge
of the laws relating to the purposes of the Association.
Section 5--The Publicity committee shall publicize the various activities
of the Association.
Section 6--Each committee chairman may choose two (2) members to
serve on their committee.
Section 7--Additional committees may be authorized by the Executive
Board when deemed necessary.
Section 1--A Nominating Committee of three (3) members shall be established
at the September meeting. The President shall appoint a chairman who
will choose two (2) additional members.
Section 2--The Nomination Committee shall present its report at the
Annual Meeting. Nominations may be made from the floor.
Section 3--The officers shall serve for one year or until their successors
are elected. Their term of office shall begin at the close of the
Annual Meeting at which they were elected. If there is only one (1)
nominee for each office, election may be by voice vote. If there is
more than one (1) nominee, election will be by a show of hands or
by ballot if requested by two (2) or more members. A simple majority
of members present and voting shall be necessary to elect.
Section 4--No members hall hold more than one (1) office at a time.
Section 1--Regular meetings of the Association shall be held in May,
July and December.
Section 2--The time and place of each regular meeting shall be stated
in the "Rubbings." The "Rubbings" shall be mailed
to the members at least two weeks prior to the regular meeting.
Section 3--The meeting in May shall be known as the Annual Meeting,
and shall be for the purpose of electing officers and receiving Annual
Reports of officers and committees.
Section 4--All other business shall be transacted at any regular meeting.
Section 5--Twelve (12) members shall constitute a quorum of the Association.
Section 6--A special meeting may be called upon the written request
of five (5) members of the Association. The purpose of the meeting shall
be stated in the call, and no other business may be acted upon. Notification
of the time and place of any special meeting shall be mailed to members
at least to (2) weeks in advance of the meeting.
Section 7--In case a regular meeting must be postponed, the Corresponding
Secretary shall mail notification of the new time and place to the membership
at least two (2) weeks prior to the meeting.
|Upon the dissolution
of the Association, none of the assets shall be distribute to or for the
benefit of the members. All property of the Association, including title
and rights of ownership and all funds deposited to its name or standing
to its credit shall be transferred to the Association of Historical Societies
of New Hampshire, and/or The New Hampshire Historical Society. In the
absence of two (2) consecutive Annual Meetings, a majority of the remaining
previous members of the Executive Board or a committee of five (5) previous
members of the Association, may seek dissolution through Superior Court.
Upon dissolution of the Association and after payment of just debts and
liabilities, all remaining assets shall be distributed to one or both
of the above named associations. If neither of these organizations can
accept such assets, the the Executive Board may distribute the accepts
to any organization that enjoy an exempt status under section 501C-(7)
or 501C-(3) of Internal Revenue Code of 1954, as amended, or successor
|The rules contained
in Roberts Rules of Order, Newly Revised shall govern the Association
in all cases in which they are applicable and in which they are not inconsistent
with these Bylaws.
|These Bylaws can
be amended at any regular or special meeting of the Association by a two-thirds
(2/3) vote of the members present and voting, provided the amendments
have been sent to each members one (1) month before the meeting.