SIERRA COUNTY GENEALOGICAL SOCIETY BY-LAWS

last revised February 2007

 

ARTICLE I - NAME

 This organization shall be called Sierra County Genealogical Society, Truth or Consequences,   New Mexico  .

 

ARTICLE II - PURPOSE

 The purpose of this society shall be to bring together those who are interested in the research of ancestors through information obtained from its members, seminars, public library and communicating with other genealogical societies.

 

ARTICLE III GOALS

 Its goals are the following but not limited to:

 A.  Transcribe and compile books of   Sierra  County  deaths, wills, probate, cemeteries, and marriages.

B.  Acquire additional research material for the Sierra County Genealogical Society through sales of books and fund raisers. 

C.    Create and maintain a website for genealogical research of   Sierra  County   

D.    Create an Educational Outreach Program 

E.    Publish newsletter for issue to each member 

 

ARTICLE IV - MEMBERSHIP

                        A.  Membership is open to all persons interested in genealogy.

                        B.  Dues

1.  The annual dues shall be determined at the annual meeting.  Currently annual dues are $5.00 and are payable on or before October 1st.

2.  Members who have been declared in arrears in the payment of dues shall not be eligible to vote.

3.  No cancellation or refund of dues shall be made.

 

ARTICLE V - OFFICERS AND DUTIES

 A.  Officers shall be elected at the September meeting each year to serve for one year. They may be re-elected for additional terms. The elected officers will assume duties at the next regular meeting following their election. 

 B.  The officers of this society shall be President, Vice-President, Secretary, and Treasurer.

 1. The President shall preside at all meetings at which he/she is present; shall exercise general supervision over the affairs and activities of the club; and shall serve as member ex-officio on all standing committees. If the President desires to participate in a debate, he/she shall turn over the chair to the Vice-President or such other officer, as he/she shall select.

2.  The Vice-President shall assume the duties of the President during his/her absence.

3.  The Secretary shall record the minutes of all meetings of the society.  The Secretary shall also be the custodian of all society records.

4.  The treasurer shall receive all club funds, keep them in a bank or repository selected or approved by the Society and disperse funds as authorized by the Society after receiving the proper expense report, including receipts, for the expenditure. All bills over $50.00 must have the pre approval of two officers prior to the expenses. The President, Treasurer, and Secretary will be on the bank signature card.   

 C.    Vacancies occurring during the society year shall be filled by vote of the members.

 

ARTICLE VI - MEETINGS

A.    The society shall meet regularly on the third Wednesday of each month September to May, inclusive, at the Main Public Library, 325 Library Lane , Truth or Consequences,   New Mexico  or places designated by the President.

B.    The Annual meeting shall be held in September at which time election of officers and reports from all officers and standing Committees Chairs will be presented.

C.  Special meetings may be called by the Society Officers at such times as are deemed advisable. Such special meetings may transact only such business as is specified in the call.

D.    Fifty-one per cent of those present at the regular meeting shall constitute a quorum for the transaction of business.

 

ARTICLE VII COMMITTEES           

A.  All Committee Chairs shall be appointed by the President or other officer, and shall be ratified by the society at a regular business meeting.

B. The Standing Committees shall be as follows:

Fund Raising
Membership
Fair
Booth
Program
Audit

     A.  The audit committee will conduct an audit at the end of each fiscal year. The fiscal year is defined as October 1 through September 30 of the following year 

Public Relations - Shall respond to genealogical inquiries

     A. Inquiries: Cost of inquiries shall be $5.00 plus expenses The $5.00 fee will be required in advance to initiate the research and is nonrefundable.

Book - organizes the compilation of data for books that we publish and sell
data collection
 
typists
 printing and correlating
 
proofreaders
 sales to organizations and individuals

  

ARTICLE VIII- ORDER OF BUSINESS

 A.  The order of business at all meetings of this association shall be as follows:

1.      Call to order

2.      Roll-call (via sign in sheet)

3.      Secretary's Report

4.      Treasurer's Report

5.      Old business

6.      New business

7.      Program (Speaker and entertainment)

8.      Adjournment

 

ARTICLE IX - PARLIAMENTARY AUTHORITY

A.  Robert's Rules of Order, Revised shall be the parliamentary authority.


ARTICLE X AMENDMENT

 Any proposed amendment to these Bylaws shall be submitted in writing to the general membership at least seven (7) days prior to a regular meeting of the society.  After such notice, it may be voted on at the next regular meeting and shall become a part of the Bylaws if approved by a two-thirds majority of the members present and voting.

 

 

 

 

 

 

 

 


 Adopted  February 21, 2007

Revision History 

 

Revision History

 

1.      Presented Oct. 2003 meeting, Approved Nov 2003 meeting that Article VI Section D be changed from

Fifty-one per cent of the membership at an official meeting, shall constitute a quorum for the transaction of business

to

Fifty-one per cent of those present at the regular meeting shall constitute a quorum for the transaction of business. 

  

2.   Presented at the January 2007 meeting, and approved at the February 2007      meeting, the following changes were made 

     A.        Article III Section B changed from: 

Acquire additional research material for the Genealogical library through sales of books and fund raisers  

                         To:

Acquire additional research material for the Sierra  County Genealogical Society through sales of books and fund raisers

             Additionally the following three sections were added:

            C. Create and maintain a website for genealogical research of Sierra County

            D. Create an Educational Outreach Program

            E. Publish newsletter for issue to each member

                    B.        Article V Section A the following text added:

            The elected officers will assume duties at the next regular meeting following their election.

                    C. Article V Section B Line 4 Changed from:

4.      The treasurer shall receive all club funds, keep them in a bank or repository selected or approved by the society and pay out funds only. on an order signed by two officers. The President and Vice-President   will be on the bank signature card.  All bills over $25.00 must have the pre approval of two officers prior to the expenses. Receipts for expenses shall be submitted to the Treasurer.

                                  To:  

4.      The treasurer shall receive all club funds, keep them in a bank or repository selected or approved by the Society and disperse funds as authorized by the Society after receiving the proper expense report, including receipts, for the expenditure. All bills over $50.00 must have the pre approval of two officers prior to the expenses. The President, Treasurer and Secretary will be on the bank signature card.  

 

D.             Article VII Section B  subheading Audit  the following was added:

     A.  The audit committee will conduct an audit at the end of each fiscal year. 

            The fiscal year is defined as October 1 through  September 30 of the following year

E.             Article VIII Section A. Line 2 changed from:

                        Roll call

                                          To:

                                           Roll call (via sign in sheet)


2007 Sierra County Genealogy Society