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Albany County Hall
of Records

Transcribed by Arlene Goodwin
Updated in 2007 courtesy of Jill Hughes, Hall of Records, Albany County


 YESTERDAY’S RECORDS
FOR TOMORROW’S USE

Hon. Thomas G. Clingan, Albany County Clerk
Hon. Gerald D. Jennings, Mayor, City of Albany

WELCOME TO
THE ALBANY COUNTY
HALL OF RECORDS

Information is a strategic resource, essential to plan deploy, and analyze use of money, energy, materials. To create records wisely and to use, store and dispose of them efficiently is both positive and prudent.

Rooted in law as well as in practice, the Albany County Hall of Records is responsible for the safe, secure, economical, and systematic storage and retrieval of the public records of the County and City of Albany.  We function as a complete “memory bank” for local government, providing

·        records management consultation  
·       
micrographics services
·       
storage of inactive records
·       
archival processes

Albany has been settled for more than 350 years; there has been an Albany County since 1683, and a chartered City of Albany since 1686. As county and city government grew, so did the quantity of records created in the carrying our of their functions.  Many times in the past, efforts were made to establish “archives” with a view to preserving historic or legal records.

At the Hall of Records, emphasis is on providing service and cost-effective utility to the public. We cam point to the use of public records in the day-to-day documentation and repair of deteriorating infrastructure, in providing security for personal or property concerns of citizens, in the documenting of marriages, pensions, mortgages, and deeds.

Archives serve a purpose beyond the academic ones popularly ascribed to them. The Archives is validated each time a department head can check as annual report, a worker can verify a disability claim or a citizen his/her naturalization and each time a company can evaluate past trends and performances in planning for the future.

The goal of the Archives at the Albany County Hall of Records is to preserve and make available, as much as possible, a portion of the recorded history of the County and City of Albany. This preservation is achieved by careful handling of primary source materials, their storage in acid free paper or boxes, and their location in environmentally controlled areas.  Documents are given clear and inclusive labeling, as well as inventory control numbers that are recorded on computer. Microfilming of material makes them available to the researchers without wear or tear on original copies.

Through active reformatting of records, we insure preservation of unique information for future generations-yesterday’s records for tomorrow’s use.

RELATED INFORMATION SERVICES:

For current deeds, mortgages, divorce records, Supreme Court records after 1919:            

Albany County Clerk
32 North Russell Road
Albany
, NY 12206
(518) 487-5100
albanycounty.com/department/clerk

For wills and letters of administration:       

Albany County Surrogate’s Court
30 Clinton Avenue
Albany
, NY 12207
(518) 285-8585

For ship passenger and immigration lists:

            National Archives-Pittsfield Region
           
100 Dan Fox Drive
           
Pittsfield, MA 01201  (413)445-6885 

For Building Permit plans after 1914: 

            City Bureau of Buildings
           
City Hall, Room 303
           
Albany, NY 12207
           
(518) 434-5165

Albany County Historian:            

Hall of Records
95 Tivoli Street
Albany
, NY 12207
(518) 436-3663

Albany City Historian

            Virginia Bowers
           
352 Second Ave.
           
Albany, NY 12209
           
(518) 463-7022

For New York State Archival Records:

            New York State Archives
           
Cultural Education Center, 11th Floor
           
Albany, NY 12230
           
(518) 474-8955
            archives.nysed.gov/aindex.shtm

For births and deaths in the City of Albany:

            Bureau of Vital Statistics
           
City Hall, Room 254M
           
Albany, NY 12207
           
(518) 434-5045
            cityofalbany.light-power.com/government/departments/vitalstatistics.aspx
 

For NY State birth, death and marriage records outside the City of New York:

            New York State Department of Health
           
Bureau of Vital Records
            800 North Pearl Street, 2nd Floor
            Albany N
Y 12207
           
(518) 474-3077
            health.state.ny.us/vitalrecords

For City of Albany marriage records after 1954:

City Clerk
City Hall, Room 202
Albany
, NY 12207
(518) 434-5090
albanyny.org/government/departments/d-cityclerk13.asp

For information about town vital statistics (including births and deaths) contact the city/town/village clerk:

City, Town and Village Clerks of Albany County:

Birth and death records are stored with the vital records office; marriage records, with the local clerk’s office.

                                                                          City/Town Clerk       

Albany

(518) 434-5090            

Altamont Village

(518) 861-8554

Berne

(518) 872-1448

Bethlehem

(518) 439-4955

Coeymans

(518) 756-2100

Cohoes

(518) 233-2121

Colonie

(518) 783-2734

Colonie Village

(518) 869-7562

Green Island Village and Town

(518) 273-2201

Guilderland

(518) 356-1980

Knox

(518) 872-2551

Menands Village

(518) 434-2922

New Scotland

(518) 439-4865

Ravena Village

(518) 756-8233

Voorheesville Village

(518) 765-2692

Watervliet

(518) 270-3810

Westerlo

(518) 797-3111

Historical Societies: 

Albany County Historical Society

(518) 436-9826

Rensselaer County Clerk’s Office

(518) 270-4082

Rensselaer County Historical Society   

(518) 272-7232

Schenectady County Clerk’s Office

(518) 388-4222

Schenectady County Historical Society

(518) 374-0263

 Albany Hall of Records Holdings:

RECORDS SERIES TITLE

DATE

AGENCY ORIGIN

Albany City Clerk Records*

1723-1898

City

Almshouse

1835-1955

City

Building Permits Index *

1909-1991

City

Building Plans *

1891-1914(1911-1914*)

City

Building Surveys

1973-1980

City

Census Records* (United States)

1860,1870,1880

City/County

Census Records* New York

1855,1865,1875,1892,1905, 1915,1925

City/County

CDTA, Unite Traction

1850-1970

City

Chamberlain/Treasurer
Journals, Ledgers

1797-1971

City

Church Records*

1756-1925

City

Civil War Allotments/Correspondence

1861-1870

City

Common Council Minutes*

1686-1983

City

Community Developments, Urban Renewal Plans

1953-1992

City 

Comptroller Reports/Ledgers

1850-1910

City/County

County Sheriff/Jail Record

1831-1979

County

Deeds, (Deed and Will Books 1681-1765)

1654-1894

County

Election Records

1807-1881 (Not Inclusive)

County

Engineer Photographs; Streetscapes

1920-1940

City

Environmental Impact Statements

1963-1989

City

Index to Public Records*

1630-1947

County

Index to Wills and Letters of Administration*

1780-1895, 1794-1895

County

Labor Market Survey (WPA)

1929-1938

City

Marriage Records*

1870-1950

City

Military Discharges*

1917-1919,  1942-1946

County

Minute Books of Cities, Towns and Villages*

1793-1991

County

Minutes of Board of Supervisors*

1872-1929

County

Mortgage Books*

1752-1906

County

Naturalizations and Declaration of Intent*

1827-1991

County

Oaths of Office

1778-1962

City/County

Oaths (Various)

1719-1847

City/County

Police Arrest* (City of Albany)

1869-1940

City

Police Blotters

1865-1984

City 

Police Newspaper Scrapbooks*

1888-1954

City

Port of Albany, scrapbooks, photographs, reports

1912-1987

City 

Registration/Enrollment of Voters

1897-1971

County

Slave Manumission Register*

1800-1829

County

Water Rents, Wards 1-19

1851-1974

City

Wills (1691-1765 see deeds)

1691-1835

City/County

COURT RECORDS

Albany City Court

1883-1961

City

Court of Albany, Rennsselaerwyck & Schenectady*

1668-1685

County

Court of Chancery

1808-1839

County

Circuit Court Minutes*

1808-1839

County

County Court*

1850-1943

County

Court of Common Pleas*

1763-1850

County

Fort Orange Minutes*t

1652-1659

County

Justice’s Court

1652-1882

City

Mayor’s Court* (1681-1760 see Common Council Minutes)

1686-1866

City

Miscellanceous Court Records

1811-1958

City/County

Notorial Papers

1660-1695

City

Oyer and Terminer*

1816-1895

County

Police Court

1895-1915

 

Court of Sessions*

1685-1895

 

Court of Special Sessions

1893-1937

City

Supreme Court (Trial, General, & Special Terms)

1800-1918

County

Surrogate’s Court (Not inclusive)

1805-1958

County

TAX ROLL

MUNICIPALITY 

 

VOLUMES

MICROFILM

Berne

1854-1962

1985-1989*

Bethlehem

1854-1959

1964-1989*

Cohoes

1854-1879

 

Colonie (1859-1895) Watervliet

1859-1963

1964-1898*

Knox

1857-1963

1964-1989*

Green Island

1854-1986

1960-1989*

Guilderland

1854-1963

1960-1989*

New Scotland

1857-1961

1964-1989*

Rensselaerville

1854-1959

1960-1898*

Watervliet

1854-1896

1976-1989*

Westerlo

1854-1959

1960-1989*

City of Albany, Wards 1-19

1913-1977

1813-1990*

PROPERTY RECORDS

Atlases

1866-1941

County

City Engineer Maps*

1868-1975

City

County Clerk Maps*

1707-1956

County

Farm Surveys

1791-1850

County

Field Books: Albany, Bethlehem, Mohawk River, Saratoga, Schaghticoke, Schoharie, West Troy

1731-1829

County

 

Sanborn Insurance Maps*

1876,1892,1908-1909,1934

City

PATENTS 

Church Patents*

1787-1880

County

Coeymans Patent*

1785-1788

County

Kinderhook Land Grant

1764-1765

County

Mohawk River North/South Side*

1731-1768

County

Saratoga/Hoosick Patent*

1762-1772

County

Watervliet/Hoosick Patent*

1769-1772

County

 PUBLISHED MATERIALS

Board of Contract and Supply

1885-1982

City

Board of Estimate and Apportionment

1912-1972

City

City Directories* (City of Albany)

1830-2001

City

Common Council Minutes*

1859-1991

City

Enrollment of Voters

1940-1969

County

Journal of Albany County Legislature

1968-1996

County

Journal of the Board of Supervisors

1862-1967

County

 *=Available on Microfilm

t=Translation available

  Albany County
HALL OF RECORDS
Albany County Clerk 

95 Tivoli Street
Albany, NY 12207
Phone (518)436-3663
Fax (518)436-3678 

Hours
8:30 to 4:30 Weekdays

World Wide Web Homepage Address:  
http://www.albanycounty.com/achor
 

The County Hall of Records
is under the jurisdiction of
Albany County Clerk
Thomas G. Clingan

Mary Wallen
Executive Director
Albany County Hall of Records
Records Management Office
City of Albany

Patricia Bryce
Deputy Director
Albany County Hall of Records

Craig Carlson
Archivist 

Virginia Farinacci
Deputy Archivist 

Available Services:  
Photocopy-Photographic Reproduction
Research

The Albany County Hall of Records reserves
the right to restrict usage of its materials in
accordance with prudent archival practice
and provision of local legislation.   
2001


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