President - George H. Scott,
First Vice President - R. P. Barker
Third Vice President - F. G.
Secretary - Will R. Post, Catskill
The Association was one of the first of the County firemanic organizations.
From it sprung the Tri-County Firemen's Association, comprising the Counties
of Greene, Columbia and Ulster, which later developed into the Hudson Valley
Volunteer Firemen's Association.
The Association was incorporated in March 1961. The Certificate of
Incorporation was filed March 29, 1961. The organization shall be known
as: The Greene County Volunteer Firemen's Association, Inc.
Constitution and By-Laws of the Greene County Firemen's Association,
Reprinted and As Amended to and Including September 9, 1971
ARTICLE 1 - Name and Object
Section 1. This organization shall be known as the Greene County
Volunteer Firemen's Association, Inc. of the County of Greene, New York.
Section 2. The object of this organization shall be:
(a) To foster and extend the interests, welfare and
growth of firemanic interests and good feeling in the County of Greene, New
(b) To provide entertainment and social intercourse for
its members and, whenever it may be found necessary, to join with other
organizations in endeavoring to minimize influences which menace the
integrity of our Government, which each member pledges himself to defend.
In no event, shall this association become involved in partisan politics.
ARTICLE II - Officers and Elections
Section 1. The officers of this Association shall
consist of a President, First Vice-President, Second Vice-President, one
representative from each company holding membership in the Association,
except those from which the President, and First and Second Vice Presidents
are chosen; a Secretary and a Treasurer, and a Financial Secretary, all of
whom shall hold their respective offices for one year or until their
successors shall be elected and shall qualify. All of said officers
shall be elected by ballot, at the annual meeting or convention, by a
majority vote of members present, except the Company representatives whom
the President shall appoint; and they shall take office immediately on the
final adjournment of the convention at which they are elected, except that
the Treasurer shall not be entitled to receive or hold the moneys of the
Association until he shall have given a bond as hereafter provided.
Section 2. There shall be an Executive Committee
composed of the President, First and Second Vice Presidents and Secretary,
Treasurer, Financial Secretary and ex-officio, with 11 other appointed
ARTICLE III - Duties of Officers
Section 1. It shall be the duty of the President to
preside at all meetings of the Association and of the Executive Committee;
have general supervision of the business affairs of the Association, and
perform such duties as are provided by the by-laws of the Association.
Section 2. It shall be the duty of the First
Vice-President to perform the duties of the President during the absence or
inability to act of the President, and in case of the absence or inability
to act of the First Vice-President, the duties shall devolve upon the Second
Vice-President. In the event of the absence or inability to act of all
the afore-mentioned officers, the Executive Committee shall select one of
its members to act as President.
Section 3. It shall be the duty of the Secretary to
received and answer all communications addressed to him, or which may be
submitted to him for such purcise by the other officers of the Association,
and to perform such other duties as may be required of him by the Executive
Committee. He shall make and keep a full record of the proceedings of
each meeting of the Association and Executive Committee; he shall also
present all communications, designed for that purpose, to the Association
for action at the next meeting succeeding the receipt of the same.
Section 3A. It shall be the duty of the Financial
Secretary to handle all membership records and dues and the notification of
all members for meetings.
Section 4. It shall be the duty of the Treasurer to
receive all moneys belonging to the Association, and pay the same out only
upon the resolution of the convention, or upon the order of the President
and Executive Committee, or a majority thereof, counter-signed by the
Secretary. He shall deposit all moneys belonging to the Association in
such banks as may be approved by the Executive Committee, in accounts in the
name of the Association and so arranged that moneys can only be
withdrawn therefrom upon vouchers signed by the President and Treasurer, and
Secretary. He shall provide bonds to the Association for himself, the
Secretary and the Financial Secretary, with such sureties and in such amount
as may be fixed by the Executive Committee. Such bond shall be
approved by the Executive Committee. At the annual meeting, he shall
make a full report of all receipts and disbursements with the vouchers for
such disbursements and shall present to the Auditing Committee proper
evidence of the amount on deposit to the credit of the Association in the
several banks in which the funds of the Association shall be deposited.
Section 5. It shall be the duty of the Executive
Committee to transact all the business of the Association during the
interval between the meetings of the Association. It shall have power
to reinstate delinquent or suspended organizations or members on such terms
as to it may seem just and proper. It shall have power to fix or
change the time and day of the annual meeting provided that the matter be
referred to it by any quarterly or special meeting or upon a request from
the local committee of the place where the convention is to be held.
It shall be the duty of the Executive Committee to handle the booking of the
conventions and it shall not expect booking over 5 years in advance.
Section 6. The President shall annually appoint an
Auditing Committee, to consist of three members. It shall be the duty
of such Committee to audit the books and accounts of the Secretary and
Treasurer and Financial Secretary. Said Committee shall not allow any
claim against the Association as valid unless it is supported by a voucher
showing in detail the various items for which a charge against the
Association is made. Such Committee shall report at the annual
Section 7. The President shall annually appoint a Law
Committee, to consist of not more than 3 members. It shall be the duty
of such Committee to attend to the legal affairs of the Association and to
promote legislation in the interst of the volunteer firemen. Such
Committee shall report at the annual meeting.
Section 7A. The President has the power to appoint any
committees he deems necessary.
ARTICLE IV - Meetings and Quorum
Section 1. The annual meeting of this Association
shall be held in September of each year, at the convenience of the
entertaining company or department, subject to the approval of the
Executive Committee. In addition, there shall be three quarterly
meetings held each year at various places as invitations are received from
member companies of this Association. Quarterly meetings shall fall on
the 1st Thursday of the month.
Section 2. The Executive Committee shall meet upon the
call of the President or upon the request of any three members thereof at
the time and place designated in such call or request. A majority of
the members of the Executive Committee shall constitute a quorum.
Section 3. At the annual quarterly meetings of the
Association (30) thirty members shall constitute a quorum for business.
ARTICLE V - Membership and Dues
Section 1. Every fire organization or association of
active or exempt firemen in the several fire departments in the County of
Greene, shall be entitled to representation in this Association, but not
exceeding two delegates at each annual convention, so long as such
organization or association shall be in good standing in this Association.
Out-of-County Organizations duly qualified, may join the Association as
Social Members only. They shall have no voice in the government or
meetings of the Association, nor may they compete against County Companies
or Organizations at Conventions, Drills, Field Days, etc. Membership
shall be subject to approval of the Association. To qualify a company
or department must be a bordering County company or department.
Individuals wishing to become social members shall be accepted only if their
fire company or department is a social member. All out-of-county
guests for our annual convention will be invited by the Executive Committee
except for the host company or department guests.
Section 2. The membership fee to be paid by each
organization upon becoming a member of this Association shall be ten
dollars, and the members fee to be paid by each individual upon becoming a
member shall be three dollars, which shall cover his dues for the then
current year, except that a delegate shall not be chargeable with dues for
the year in which he represents his organization as such.
Membership dues - $3.00 -
Membership dues - $10.00 - company or
Social member dues - $25.00 -
company or department
Social member dues - $5.00 - individual
Section 3. The Financial Secretary shall notifiy each
organization and member of the Association of the time and place of the
next annual convention and the amount of dues owed by them respectively to
the Association, at least 60 days before the holding of the annual
convention in each year.
Section 4. All credentials of delegates shall be
delivered, and organizations and individual dues shall be paid to the
Financial Secretary thirty days before the date of the annual convention.
No dues will be collected during the Convention.
Section 5. All organizations and members shall forfeit
membership in this Association and be dropped from its roll upon being in
arrears. The Financial Secretary shall report the financial standing
of the organizations and individual members at each annual convention,
for the information and action of the Association.
ARTICLE VI - Miscellaneous
Section 1. Vacancies occurring in any office in the
Association shall be filled by election by the Executive Committee until the
next annual convention and election. Inability to perform the duties
of office shall be a vacancy for as long as such inability lasts and a
temporary apponitment can be made.
Section 2. A life member is a member with fifty (50)
consecutive years and all officers since August 31, 1967. Life members
are exempt from dues.
Section 3. The Association shall be the sole judge of
the election, standing and qualifications of its membership.
Section 4. The Association shall sponsor a Ladies
Auxiliary, whose members can be any lady who is a mother, wife, daughter or
sister of a member of the Greene County Volunteer Firemen's Association,
Inc., active or honorary or of a volunteer firemen who is a member, active,
exempt or honorary, of a fire company which is a member of the Greene County
Volunteer Firemen's Association, Inc. or auxiliary that is a member of the
Section 5. The President shall appoint a chaplain from
within the County and he will be exempt from dues.
ARTICLE VII - Rules and Order of Business
Section 1. All matters of procedure and parliamentary
law, not hereinbefore specifically provided for, shall be governed by or
decided according to Roberts Rules of Order.
Section 2. The order of business at the quarterly
meeting annual convention shall be as follows:
1. Opening ceremonies.
2. Appointment of Committee
3. Acting on questions
relating to members and dues.
4. Reading of minutes and
5. Reports of Standing
6. Reports of Special
7. Reports of
President, Secretary and Treasurer.
8. Report of Committee
9. Calling roll of
10. Unfinished business.
11. Miscellaneous business.
12. Fixing place of next
13. Election of officers.
14. Installation of
15. Closing of Convention.
Section 1. No alteration or amendment to these By-Laws
shall be adopted unless it shall be offered in writing at any meeting of the
Association (other than an Executive meeting) but cannot be voted upon until
the next successive meeting. At the next successive meeting, it shall
require a two-thirds vote of the members present for adoption.
Section 2. All laws heretofore existing for the
government of this Association are hereby repealed.