Sample Request Letter


Records Access Officer
Name of Agency
Address of Agency
City, NY, Zip code

Date

Re: Freedom of Information Law Request

Dear Records Access Officer:

Under the provisions of the New York Freedom of Information Law, Article 6 of the Public Officers Law, I hereby request records or portions thereof pertaining to [attempt to identify the records in which you are interested as clearly as possible]

If there are any fees for copying the records requested, please inform me before filling the request.

[or, if you prefer]

If there are any fees for copying the records requested, please supply the records without informing me, if the fees are not in excess of [enter a dollar amount].

As you know, the Freedom of Information Law requires that an agency respond to a request within five business days of receipt of a request; therefore, I would appreciate a response as soon as possible and look forward to hearing from you shortly.

If for any reason any portion of my request is denied, please inform me of the reasons for the denial, in writing, and provide the name and address of the person or body to whom an appeal should be directed.

Sincerely,

Your signature
Your name
Your address

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