Projects

 

Troy Irish Genealogy Society

Charter

MISSION STATEMENT

The mission of the Troy Irish Genealogy Society is to discover, share and honor the heritage of our Troy Area Irish families through monthly meetings, our website and participation of our members.

 

ARTICLE 1 – NAME

The official name of this society shall be TROY IRISH GENEALOGY SOCIETY, hereafter called TIGS.

 

ARTICLE 2 – PURPOSES AND OBJECTIVES

 The purposes and objectives of TIGS are:

1. to preserve and make available the records of our ancestors for genealogical research ;

2. to encourage and assist members in genealogical research;

3. to promote the exchange of such knowledge;

4. to encourage the deposit of genealogical records in established libraries and archives;

5. to publish transcribed records on the TIGS website.

 

ARTICLE 3 – ORGANIZATION

The operating expenses of TIGS may be covered by membership dues and donations.

 

ARTICLE 4 – OFFICERS AND ELECTIONS

 1. The Officers of TIGS shall be President, Vice President, Secretary, Treasurer, TIGS List Administrator and TIGS Webmaster. Additional officers, as may be deemed necessary in the future, shall be elected by a majority vote of the active members.

2. All elected officers of TIGS shall serve a one year term.

3. Elections will be held annually on line with all dues paying members eligible to vote. Elections will be held each May and dates will be set by the outgoing President. There will be a two-week period allowed for members to vote.

4. Nomination of officers will be held in April. Members may nominate themselves or be nominated by others. Each nominee will write a short bio and state why they want to be considered for the office; bios will be posted to the TIGS website two weeks before elections commence.

5. All officers must be dues paying members of TIGS and be able to attend meetings in Troy.

6. New officers shall take office on the 1 st of June following the elections.

 

ARTICLE 5 – DDUTIES OF OFFICERS

 1. The PRESIDENT shall:

a. preside over each meeting of TIGS;

b. be responsible for meeting agenda;

c. appoint officers in the event of a resignation.

 

2. The VICE PRESIDENT shall:

a. perform the duties of the President in his/her absence or inability to serve

b. schedule, arrange and notify members of upcoming meetings utilizing the TIGS list

 

3. The TREASURER shall:

a. collect dues and monies;

b. pay bills as approved by TIGS officers;

c. keep membership rolls;

d. keep an updated ledger showing monies collected and expended;

e. give a monthly report at TIGS meetings;

f. give a membership report at each meeting.

 

4. The SECRETARY shall:

a. record and preserve minutes of all meetings;

b. send minutes to attendees for editing and approval;

c. send approved minutes to Webmaster for posting to the TIGS website;

d. maintain electronic backup copies of TIGS projects.

e. a draft of the minutes will be sent each month via e-mail to the officers.

 

5. The TIGS LIST ADMINISTRATOR shall:

 a. administer and maintain the TIGS mailing list in accordance with Rootsweb’s Rules and Responsibilities;

b. provide a monthly report on list participation;

c. be responsible for voting verification.

 

6. The TIGS WEBMASTER shall:

a. administer and maintain the TIGS website in accordance with Rootsweb’s guidelines and at the direction of the TIGS membership;

b. keep records of those who voted (by name and e-mail address) to be used as election verification

          c. maintain electronic backup copies of TIGS projects.

 

          ARTICLE 6 – MEETINGS

1. meetings shall occur on a monthly basis, scheduled by the Vice President;

2. the Vice President will make arrangements for the meeting places;

3. the place for the meeting will be decided by those in attendance at the previously held meeting;

4. meetings will be held to conduct necessary business, discuss progress of on-going projects and plan for new projects, tours, etc.

 

ARTICLE 7 – AMENDMENTS TO THE CHARTER

The CHARTER may be amended by a two-thirds of the votes cast. Changes to the CHARTER must be submitted at a meeting and receive approval from those in attendance. The Secretary will inform the Webmaster who will post the new proposal to the TIGS website with the election dates. At least one month will be give for the dues paying members to vote on the proposal. The Treasurer will provide a list of the members, with their e-mail addresses, to the List Administrator for voting verification.

 

 ARTICLE 8 – DUES

 Dues will be assessed yearly and will cover from January 1 through December 31 each year.

 ARTICLE 9 – MEMBERSHIP

 There will be two types of TIGS members to:

1. Full members – those who have paid annual dues. Full members are eligible to vote on the election of officers.

2. Associate members – those who have not paid annual dues. Associatemembers are not eligible to vote in elections or hold office, but may participate in TIGS meetings, activities, projects, list andwebsite.

(Final - May 15, 2007)

 

To report problems with this site please contact the TIGS webmaster
at jkeefe@nycap.rr.com  

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