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TIGS Monthly Meeting Notes
November 2005

TROY IRISH GENEALOGY SOCIETY
Troy, New York


The regular monthly meeting of the Troy Irish Genealogy Society was held on Thursday, November 20, 2005 in the meeting room of the Troy Public Library. The following individuals were in attendance:

Kris Ayotte
Doris Reilly Moak
Mary Grace Barlow
Helen Rowley
Kay Brearton
Carol Schrom
Ed Dyer
Eileen Shea
Jeanne Keefe
Rick Shea
Jim Madden
Lizette Strait
Joan Madden
Janice Sullivan
Bill McGrath
Donna K. Vaughn
Cathy McGrath
Carol Waldron
Geri Mooney Zotto

The meeting was called to order at 6:50 p.m. by Donna Vaughn, President, following a very informative workshop conducted by Ruth Sweet, Librarian and Head of Reference for the Troy Public Library. Ms. Sweet distributed copies of “Finding Your Ancestors”, containing information regarding the genealogical source information available in the Library. She highlighted and explained several of the sources and invited the attendees to visit the Troy Room where she answered questions. Heritage Quest (in the Library) and Ancestry (on line with a Troy Public Library card) are now available for use.

Donna Vaughn expressed her thanks to those who attended the workshop and those who remained for the business meeting. The individuals who were present introduced themselves for the benefit of new attendees. The members were pleased to welcome TIGS member, Bill Delaney from California, who attended the Troy Library workshop.

A motion was made by Jeanne Keefe and seconded by Kris Ayotte to approve the minutes of the October 20, 2005 meeting. The motion passed. The minutes have been published on the TIGS website.

REPORTS

The President, Donna Vaughn, handed out a survey to obtain input on members’ attitudes about meeting venues based on comments received from members that indicated a desire to possibly change the setting of our meetings.. The surveys will be turned over to Kris Ayotte who will report on the results at the next meeting.

There were no reports from the Vice President or Secretary.

Rick Shea, Treasurer, reported that there is currently $170 in the TIGS treasury with a total of 34 paid members.

Jeanne Keefe, Webmaster, reported that she will be updating the website in the near future with any information which has been sent to her.

Lizette Strait, List Administrator, reported that there are currently 143 list members; 10 are subscribed in digest form. She reminded members to change the subject line when selecting “reply” on the list to make the subject of the new message clear. Donna explained to the new attendees what had transpired in the past regarding archiving and that Lizette is attempting to contact someone at Rootsweb to find out how TIGS can begin archiving messages.

OLD BUSINESS

Bill McGrath reported that work is continuing on Volume 1 of the marriage index project. The scanning of that volume is almost complete. Approximately 23 volunteers are assisting with transcribing the information to EXCEL spreadsheets; some as far away as California. Two of the most productive transcribers are from Iowa and Massachusetts. Bill explained what a valuable resource these records are since they refer back to documents that contain valuable information about the couple being married. As each volume is completed the records will be put up on the TIGS website and the brides’ and grooms’ names will be cross indexed in a searchable database. He will post a sample marriage record so that everyone can learn what information is contained on the marriage records. All the volunteers were thanked for their efforts.

Bill also reported that the 1902 Troy City directory project is now on line on the website. In the future, additional years may be added, but now volunteers are concentrating on the marriage index project.

Lizette Strait handed out copies of the TIGS brochure she has developed. Several members took copies to distribute in the community. The members were pleased with the brochure and extended their thanks to Lizette.

Kris Ayotte is working on a spreadsheet containing the names from the Aldermen/Assistants 1816-1891 and it will be completed soon.

Donna thanked Bill McGrath for the tour he arranged of the Watervliet Arsenal on November 6.. Over twenty individuals attended the tour and found it very informative. Bill has turned over a document that was dated 1880 to the Arsenal Library; it was information regarding a shipment from the Arsenal to Fort Meade.

Joan Howe has volunteered to do lookups from “The History of Watervliet”. It as suggested that the Webmaster set up a category on the TIGS website which would list sources and the names of the volunteers who have offered to do lookups on those sources.

Discussion of a possible tour of the NYS Museum on a Saturday has been tabled until January.


NEW BUSINESS

It has been suggested by Joan Howe that a page be added to the website outlining projects that are being worked on or coming soon. The members agreed it was a good idea to keep visitors to the website aware of the projects that are in progress. Jeanne Keefe will take action on this addition.

Lizette suggested that meetings be moved up to 6:00 p.m. when a speaker is scheduled. The business meeting could be conducted from 6 to 6:30 p.m. and following the meeting the guest speaker could address the group. A later date for the speaker would allow more time for people who work to attend to the workshop, especially if they are coming from work. It was suggested that other groups be contacted, such as the Celtic Association, for names of possible speakers for future meetings. Anyone who has an idea for a speaker was asked to contact Lizette.

Donna suggested that the office of Membership Chairman be added to the list of officers for the next election cycle. The individual in this position would have the responsibility of increasing membership by publicity and other means and to follow up with guests who attend the meetings.

Members were reminded that they are invited to bring any items of interest they would like to share with the other members during the Open Genealogy forum at the end of each meeting.

Lizette has graciously offered to have the December 15th meeting at her home. There will be a brief business meeting and then a potluck social gathering. Information will be posted on the website.

ADJOURNMENT

A motion was made by Cathy McGrath and seconded by Jeanne Keefe to adjourn the meeting. The motion was approved and the meeting adjourned at 7:25 p.m.


Respectfully submitted,

Kathleen Brearton, Secretary

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