The name of this organization
shall be The Greene County Chapter of the Ohio Genealogical Society,
hereinafter referred to as the Chapter.
ARTICLE II. PURPOSE
To support the objectives of The Ohio
To create and build interest in preserving and
collecting historical records of this and related areas of Ohio.
To encourage active membership in this Chapter
and in The Ohio Genealogical Society.
To take an active part in collecting records and
making them available for use in genealogical research.
To publish, if advisable, genealogical materials
compiled by Chapter members and to copyright this material if necessary.
To foster, stimulate and share ideas,
information, methods and practices in genealogy.
Said organization is organized exclusively for
charitable and educational purposes, including for such purposes, the
making of distributions to organizations that qualify as exempt
organizations under section 501 (c)(3) of the Internal Revenue Code, or
corresponding section of any future federal tax code.
ARTICLE III. MEMBERSHIP
Anyone may become a member of this Chapter by
completing an application for local membership and paying dues.(At least 15 OGS members are required for
The following classes of members shall include
the right to vote and to hold office in the Chapter.
Individual membership (single) shall be
conferred upon any interested adult upon payment of dues.
Family membership shall be conferred upon two
adults residing at the same address who shall
pay annual dues and received a single copy of the “Leaves of Greene”.
Life membership shall be conferred on an
individual upon payment of designated fee.
Family Life membership shall be conferred upon
two adults residing at the same address upon payment of the designated
Membership dues for the fiscal year shall be
determined by the Executive Committee with the approval of the Chapter
membership as stated in the Standing Rules.
ARTICLE IV. OFFICERS
The officers of this Chapter shall be President,
Vice President, Recording Secretary, Corresponding Secretary, and
Treasurer, who shall be elected annually for a term of one year or until a
successor is elected.The President
and one other officer shall be members of the Ohio Genealogical
Society.They shall be installed
and take office at the close of the meeting at which they were elected.
The officers shall perform the customary duties
of their offices.
A Nominating Committee of no fewer than three (3)
members shall be elected by the Chapter membership at the October
meeting.It shall be the duty of
this committee to nominate candidates for the offices to be filled at the
Annual Meeting in December.The
Nominating Committee shall report at the general meeting one month before
from the floor shall be accepted at the meeting to elect officers, with
the nominees’ approval.
The President shall serve no more than two
consecutive terms in office.
Duties of Officers:
The President shall call meetings of the Chapter
and its officers, preside at meetings, be an
ex-officio member of all standing committees, and perform duties
generally required of this office.
The Vice President shall perform the duties of
the President in his/her absence or incapacity and shall serve as Program
The Recording Secretary shall keep minutes of
all meetings and shall provide copies of the minutes to each Executive
The Corresponding Secretary shall handle the
correspondence pertaining to the Chapter.
The Treasurer shall receive dues and pay bills
authorized, as approved by the Chapter, and maintain adequate financial
Officer vacancies shall be filled by the
President with the approval of the Executive Committee to serve until the
next regular election.
ARTICLE V. EXECUTIVE COMMITTEE
The Executive Committee, comprised of all elected
officers, the standing committee chairmen, and the immediate past
President, shall have charge of all business affairs between meetings.
The Executive Committee shall hold regular
meetings as determined by a majority vote of the committee.
A member of the Chapter who is an officer or
trustee of the Ohio Genealogical Society shall be an ex-officio member of
the Executive Committee.
ARTICLE VI. MEETINGS
This Chapter shall meet at least six (6) times a
An Annual Meeting shall be held in December.
Special business meetings shall be called by the
President, a majority of the Executive Committee, or by petition of ten
(10) members in good standing.
Those members in good standing present at any
meeting for which due notice has been given shall constitute a
quorum.Said notice shall be as
stated in the Standing Rules.
ARTICLE VII. FISCAL YEAR
The fiscal year for this
Chapter shall be January 1 to December 31.
VIII. PARLIAMENTARY AUTHORITY
The rules contained in the
current edition of Robert’s Rules of Order, Newly Revised shall govern the
proceedings of the Chapter in all cases to which they are applicable and in
which they are not inconsistent with these Bylaws, the Standing Rules and any
special rules the Chapter may adopt.
ARTICLE IX. BYLAW
These bylaws may be amended
with the approval of two-thirds of those present at any regular meeting of the
Chapter, provided the proposed revisions have been mailed to all Chapter
members at least two weeks prior to the meeting, giving date, time and place of
ARTICLE X. INDEMNIFICATION
The Chapter as a non-profit
corporation hereby agrees to indemnify and save harmless the trustees,
officers, employees, agents, and servants from any and all liabilities that
said person may incur as a result of carrying out their duties and obligations
to the Chapter, except for willful and malicious injuries to person or
ARTICLE XI. NON-PROFIT
All of the foregoing are for
carrying on the work of the Chapter; to operate solely for educational purposes
as authorized by Section 501(C)(3) of the Internal Revenue Code of 1954, and
shall limit its activities as required by an organization exempt under this
section of the Code.
ARTICLE XII. DISSOLUTION
Upon dissolution of the
organization, assets shall be distributed for one or more exempt purposes
within the meaning of Section 501 (C)(3) of the Internal Revenue Code, or
corresponding section of any future federal tax code, or shall be distributed
to the federal government, or to a state or local government, for a public
purpose.Any such assets not disposed of
shall be disposed of by the Court of Common Pleas of the county in which the
principal office of the organization is then located, exclusively for such
purposes or to such organization or organizations, as said Court shall
determine, which are organized and operated exclusively for such purposes.
Adopted 05 March 1994
Amended 01 Dec. 2001
Reviewed February 2010
THE STANDING RULES OF THE GREENE COUNTY
Dues for annual Individual membership shall be
$10.00 per calendar year.
Dues for annual Family membership shall be $13.00
per calendar year.
Annual dues for membership outside the USA shall
be $15.00 (US funds) per calendar year.
Life membership shall be $200.00.*
Family Life membership shall be $300.00.*
[*Proviso:These Life and Family Life membership dues
amounts are effective 01 Jan 2013.]
Standing Committees shall be Membership, Newsletter, Education, Budget &
Finance, First Families of Greene County, Publicity, and Historian.
General meetings of the Greene County Chapter, OGS shall convene at on the first Saturday of
each month, except July.These meetings
will be held at the Greene County Library in Xenia.Any changes will be announced in the newsletter or by notices, as
Those members in attendance at the Annual Meeting
shall elect officers with a majority vote.
Written ballots will be used if more than one
candidate is nominated for an office.
Ballots, if used, will be tallied by the
nominating committee and a full report will be given.
The Secretary may cast the ballot for the Chapter
when there is only one nominee for each office, with the approval of the
majority in attendance.
The Chapter newsletter, “Leaves of Greene”,
shall be published quarterly: Feb., May, Aug., Nov.
Members shall be allowed unlimited free queries,
up to 200 words in length, with a GreeneCounty
connection.Non-members may submit
queries for free publication on a space available basis.The editor reserves the right to edit
F. RESEARCH REQUESTS TO
The Chapter will answer research letters free of
charge, except for copies and mailing costs.
One-half hour maximum will be spent on research
per member, per year.
Any copies made will be billed.
A researchers list will be maintained and mailed
with research letter’s answer.A
member may have their name on the researchers list upon payment of a $3.00
fee per year.
committees may be formed at the discretion of the President and Executive
Committee.Purpose and duties of the
committee will be specified at the time of the committee’s creation.
H.CERTIFICATES OF DEPOSIT
Chapter will maintain a certificate of deposit equal to the amount of all life
member dues paid.Each time this CD
matures or is renewed the face amount shall be adjusted to reflect the number of
life memberships at that time.Any
interest realized on this CD is intended for the expense of printing and
mailing newsletters to Life Members.Interest can be reinvested if an increase is necessary.Interest will be withdrawn and deposited in
the chapter checking account when a decrease is warranted.
Treasurer, under the direction of the Executive Committee, will monitor all
certificates of deposit the Chapter owns.Certificates of Deposit, other than the one designated as the “Life
Membership CD”. Are simply savings and are to be considered available for the
operations and expenses of the Chapter.
Copies of new publications shall be donated as
follows: Library of Congress-2 copies, Ohio Genealogical Society-2 copies,
Greene County Room-1 copy, and Greene County Archives-1copy.
Standing Rules may be amended at any regular meeting by a majority of those
attending and eligible to vote.
Adopted 05 March 1994Amended
November 2012Reviewed February 2010