MCHGS LINEAGE SOCIETY APPLICATION FORM
|Lineage Society||Miami County Residence Requirement|
|FF||1st Residency Prior to 1831|
|PS||1st Residency 1 Jan 1831 to 31 Dec 1850|
|VF||1st Residency 1 Jan 1851 to 31 Dec 1880|
|CW||Lived, served or died in Miami County and served in the military on either side between 12 April 1862 and 18 April 1865|
A one time $15.00 fee is charged for a member's first Lineage Society application. Effective 1 September 2011 there are no other fees for added named ancestors or for any future applications. LS certificates and pins are awarded at the annual meeting each November. 1 September is the submission deadline each year. Replacement pins or certificates may be purchased for $4.00 plus postage.
The MCHGS LS Application form has four fillable PDF files, described below, which may be downloaded. Be sure to refresh your computer screen before downloading to make sure you get the most current forms. Paper copies may also be obtained by writing to: MCHGS, Box 397, Troy, Ohio, 45373-0397.
Application for Lineage Society (p 1) - Fill in the top section. In the table enter each named ancestor’s name, the LS being applied for (FF, PS, VF or CW), the initial residency year claimed and the unique permanent ID that you assign for the Family Line in which that ancestor is named. (Multiple ancestors may be named in the same Family Line). Use the format (YY-xx) when assigning Family Line Identifiers. For example, use “09-01” for your first FLI assignment of 2009.
Family Identification (pp 2-3) - Enter the FLI in the upper right corner of Page 2. Number the “Doc #” fields sequentially ( 1, 2, 3, ...). At the bottom of page 3 the name of the person who compiled the Family Line information should be provided and that person should sign the application. Often this is the applicant, but it is quite proper for this work to be done by another person.
Family Tree Chart (pp 4-5) - Fill in one chart for each Family Line, clearly indicating who the individuals at the start and end points are. Examples might be: 1) “Joe Jones, Collateral Ancestor” at the start and “Sam Jones, Common Ancestor” at the end or 2) “John Smith, Applicant” at the start and “Sam Jones, Common Ancestor” at the end. Family lines can be used to identify branches of a family, e.g., to clearly identify the relationship of a collateral ancestor to a common ancestor, or to identify a branch emanating from some other family line, without having to duplicate the proof documentation provided for that other family line.
Documentation Record (pp 6-7) - List and describe the contents of the documents used for proofs of claims made in the Family Identification file, using the assigned document numbers. Where more than one document is provided to prove a single claim, use letters, e.g., 5a, 5b, etc... , using a separate line for each document. Forms are available in both PDF and Word for this item. The Word version can be completed via computer.
Use the Foxit PDF Reader to fill out and save completed or partially completed MCHGS LS application forms. A free copy of this reader may be downloaded from:
However, due to the download file size (nearly 4MB) you may prefer to get a copy of it on a CD, which also includes this Guidelines file and the entire set of application files described above. A fee of $4.00 is charged to cover postage and shipping costs. Send request and remittance to: MCHGS, Box 397, Troy, Ohio, 45373-0397.
See http.archives.gov/research/military/civil-war/.htm for Civil War records.
Proof documents used in approved OGS LS applications are accepted by the MCHGS as proof of the same claims. Claims explicitly stated on the front page of an OGS application require only a copy of that page and the OGS Award ID as MCHGS proof. This avoids costly duplication of approved OGS applications, yet guarantees full access to them by interested researchers.
Use margin marks on proof documents to help reviewers locate especially important information, such as names, etc. Do NOT use highlighter pens. They look nice on the originals, but they often cause reproductions to be unreadable.
Number all sheets and indicate the total number of sheets. The sequence for the documents is: the Application form, followed by each set of Family Line documents being submitted. Each such set includes: Family Identification, Tree Chart, and Documentation Record forms plus the associated proof documents.