About the BCGHC
Disclaimer (please read!)
County Recorder of Deeds Office
Janice Jeschke Beall, Beaver
County Recorder of Deeds
Venda Card Copying and Faxing - What is a Venda
It is a plastic card, similar to a charge card, with an identification number engraved on one side and a signature line on the other. The Cards are purchased for $5.00 and registered in the name of the owner. At the time of registration we suggest that a $25.00 minimum be charged to the card. The card will only be used for the owner of the card unless otherwise stipulated. You may keep the card and use it to make copies when you are in the Recorders Office. By purchasing a card, the charge for copies is only $.25. You may leave the card in the possession of the Recorder's staff and request a copy of a deed by telephone and have it faxed to your office, etc. Deed Book Volume and Page information may be acquired from the Assessment Office for the property you are researching. The fax charge is $1.00 per page.
This service is available to Realtors, attorneys, surveyors, appraisers, title searchers, etc. and eliminates a trip to the courthouse, thereby saving time and money.
The Recorder's Office does not set up charge accounts. Venda Card charges are prepaid. Please make sure payment is made timely for your convenience.
Beginning June 1, 1998 all documents, Deeds, Mortgages, Satisfactions,
Maps, Right of Ways, etc. are scanned in to our imaging system. The image
of the document is immediately available to the public. We are no longer
making hard copy books. Due to space limitations, it was necessary to convert
to the imaging system. All documents are filmed for security purposes and
kept in the underground mines in Wampum. These images are now available
"on-line". Please visit the Recorder of Deeds website here:
Back scanning of older documents has been completed however they are
not available on line. The Beaver County Genealogy and History Center
has microfilm of deeds to the 1860's but the quality of the scanned images
is so much better than the microfilm, it is best to request a copy of a
deed from the Recorder of Deeds office
All deeds from 1800 to date have been scanned and are available for search at the Deeds Office. All machines have Venda card boxes attached. See Attached information on Venda Cards.
Today, Sheriff Deeds are recorded like any other deed. Indexed, filmed and copies in the Recorder of Deeds Office. Earlier in the century, Sheriff Deed books were housed in the Prothonotary's Office, as well as old Treasurer (tax sale) Deeds and Commissioner Deeds. Like the Sheriff Deeds, they are now a part of the Recorder's filing and indexing procedures. Example: You are reading through an old deed and it recites Sheriff Deed Book 5, page 230. You must go to the Prothonotary's office (downstairs) and look at the old book. You are not given very much information, just the bare minimum. In order to pick up your chain of title you have to find out who owned the property that was sold by the Sheriff; the book should tell you this. Then you must come back over to the Recorder's Office and search the name as a Grantee in order to find out where and when he acquired the property.
That book was used for Oil & Gas Leases, Contracts, mineral conveyances, etc. When you are searching for mineral rights, timber, etc. you will find a great deal of information in this type of book. The original books are stored in the underground mines. We have all the information on film.
Road Dockets up until the 1960's are availabe in the Clerk of Courts office.
Patent Deeds are in kept in Harrisburg, we do have the old Patent maps and they are also availiable at the Beaver County Genealogy and History Center in Beaver Falls
We don't record Deeds for the buildings, only the land. Sometime you can get lucky and the body of the Deed will tell you when the structure was built and what type. The older Deeds are more inclined to tell you more than the newer ones. So when you are researching, you must read everything. Sometimes you can make a determination or a good guess as to when the structure was built by the price of the conveyance. Also, the assessment office may be of some help, if the old cards have the information.
If you have the name of the decedent, you will have to search for the estate in the Register of Wills Office. The old estates are on film and sometimes, as do the old deeds, give you a lot more information than do the newer estates. The estate should tell you who the property was bequeathed to then you pick up your search from the beneficiary. The estate becomes a part of your chain of title. The Grantee index is a good source for finding ownership. You run the person as the buyer. Running adjoining property owners is another source to bring you back to a common chain. If all or a good bit of the surrounding property is own by one or two particular people, you can then run the Grantor (Seller) Index under their name to see if any property was sold to any of your names you are searching.
The old maps give names of owners from the Patent Deeds, (which are kept in Harrisburg) and you can run the Grantor (Seller) index to see who some of the lands were conveyed to. This is a very difficult way to search, since the land was usually a couple of hundred acres to begin with and now you are searching for smaller pieces.
Every deed should have a recital clause. Most start with the word "BEING" the same premises or part of the same premises sold to the Grantor by the prior owner, the recording date and Deed Book Volume and page are part of this clause. You write down the information and continue to follow the deeds back in years until you find the person you are searching.
1. Your research in this office will include financing statements and mortgage liens and property ownership. All other liens are filed in the Prothonotary's office, Tax Claim Bureau, etc.
2. Researching mortgages requires you to check owners' names in the mortgagor (borrower) indexes from the time the owner purchased the property to date.
3. First, you need either the full name of the mortgagor (borrower) or the mortgagee (lender) and the time period to be searched, as stated above.
4. From 1975 to May 1998, names are listed alphabetically in the index books. One group includes the years 1975-1994. Red index books list the mortgagor (borrower), and blue index books list the mortgagee (lender). 1995, 1996, 1997, January-May 1998 indexes will be in their own respective books. Pre-1975 Mortgages use the Russell Index System to locate names within the indexes. Inside the front cover you will find instructions on using this system. Records from June 1998 to present are only on the CRIS+ computer system.
5. Write down all pertinent information using mortgage book volume and page numbers.
6. Now check to see if all mortgages are paid off "satisfied". You will find mortgage satisfactions, releases, etc. in the grantor (owner) and grantee (banker/lender) books located near the end of the front counter in their own separate counters properly marked (Grantor/Grantee) indexes. The index books are green or white.
7. First, you need the full name of the owner (borrower) which you will find in the grantor books. Make sure you check all the books from the date the owner (borrower) purchased the property to date. You can check in the grantee books for the bank (lender) but it is more difficult and time consuming.
8. Write down all pertinent information using miscellaneous deed book volume and page given in the index for satisfaction or releases.
9. You must go to that particular book, which are located on the walls of the office, and make sure that this is the correct and exact satisfaction for the mortgage you are inquiring about.
10. Once you have found the correct satisfaction for the mortgage you are searching, cross it off and go to the next one.
11. Financing statement index is also located on top of one of the middle counters. Check by name from 1991 till the end of the index.
There was also a handout on the Russell Indexing System, we have a guide on how to use the Russell Index here on the website at the following link, "Russell Soundex Coding."
The Recorder's staff is neither available for searches nor authorized
to offer legal advice.
This page was last updated on Thursday, 22-May-2008 11:22:38 MDT