Susquehanna Trail Genealogy Club
Article I. NAME AND DEFINITION
1. The name of this organization shall be the Susquehanna Trail Genealogy Club (STGC).
2. The organization shall be a nonprofit, educational, genealogical, scientific corporation, located in the Commonwealth of Pennsylvania.
3. The organization shall not be conducted or operated for profit and no remainder or residue from dues or donations to the organization shall inure to the benefit of any member or individual.
Article II. PURPOSE
The purposes of STGC shall be as follows:
1. To provide a social/fraternal organization wherein individuals with common interest may meet to foster study, evaluation, testing, exchange of ideas and genealogical data, and dissemination of information to interested parties concerning computers and genealogy.
2. To make available the results of the above, at no charge, to The Church of Jesus Christ of Latter-day Saints and to educational systems in the local area.
Article III. MEMBERSHIP
1. Membership shall be open to any person or organization, regardless of religious faith or denomination, indicating an interest in supporting the purposes, objectives, and activities of STGC.
2. There shall be three classes of members, as follows:
a. A Regular Member shall be a person who demonstrates interest in furthering the purposes and objectives of STGC by filling out an application and paying his/her dues. A Regular Member shall have all the rights and privileges of membership, may hold office, and shall be entitled to vote.
b. A Member Organization shall be a recognized organization, institution, association, church, partnership, or corporation which participates constructively in the activities of STGC. To attain the status of a Member Organization, the organization shall submit an application form signed by an authorized officer or representative. A Member Organization shall be entitled to all rights and privileges afforded members except the right to hold office. Organizations desiring membership must name their designated representative who shall have one vote, furnish the representative’s mailing address and submit the required dues.
c. A Corresponding Member shall be a person who demonstrates interest in furthering the purposes and objectives of STGC but cannot attend the regular meetings. A Corresponding Member will not be entitled to all rights and privileges afforded members and is only entitled to receive the organizations newsletter.
3. Dues And Assessments:
a. The fiscal year shall start on 1 January.
b. Member annual dues shall be established by a two-thirds majority vote of those members present at any monthly meeting. If changes in annual dues are to be voted upon during a regular monthly meeting, members must be notified in writing of the date and purpose of the vote at least two weeks in advance of the meeting. Annual dues for Member Organizations shall be as for Regular Members. Annual dues for Corresponding members is set at a rate lower than regular membership as agreed upon by the membership. A Corresponding Member may convert to a Regular member at any time by paying full yearly dues or a pro-rated rate for a partial year
c. Requests for donations for the purpose of the purchase of property (such as hardware and/or software) shall be approved by a two-thirds majority vote of the members present at any meeting of STGC. Members must be notified in writing of the date of the vote and purpose of the request at least two weeks in advance of the meeting.
4. Removal of Members:
a. A member may be expelled for specific and willful infractions of the By-laws, or policies of STGC established and published by the Executive Committee.
b. Motion for Expulsion:
1) A motion shall be made by a member, committee, or officer for expulsion stating specific infractions.
2) The motion shall be automatically tabled to the next regular meeting upon a second to the motion.
3) The member shall be given written notice of the motion at least a week in advance of the meeting in which the vote is to be taken, and be given ample opportunity to defend himself/herself before the membership group.
4) Final action shall be by secret ballot and will require a two-thirds majority vote of the voting members in attendance.
5) An expelled member may be reinstated by a two-thirds vote of the membership attending a regular meeting provided the member complies with the requirements of the reinstating motion. The vote shall be by secret ballot.
Article IV. OFFICERS
1. The officers of STGC shall consist of: the President, the Vice President, the Secretary, and the Treasurer. These officer shall be elected annually by a majority vote of those members present at the annual meeting. The terms of the elected officers shall be from 1 January to 30 December.
2. The officers shall meet once a month as the Executive Committee. The Executive Committee shall conduct the business STGC. The LDS Liaison who is a current LDS Church member is a permanent member of the Executive Committee. A request for a meeting by any two officers shall require the President to call a special Executive Committee meeting. A quorum for an Executive Committee shall consist of three officers and the LDS Liaison.
3. Duties of Officers:
a. President: The President shall preside at all meetings of STGC and coordinate the activities of the Group. He/She shall represent STGC in meetings and/or by correspondence with other organizations and user groups. He/She shall be an ex-officio member of all committees. He/She shall perform all other activities as usually pertain to the office. He/She shall submit a monthly article for the newsletter.
b. Vice President: The Vice President shall act in place of the President in his/her absence. He/She shall be an ex-officio member of all committees. He/She shall be responsible for arranging monthly meeting programs. He/She shall perform such duties as may be delegated by the President.
c. Secretary: The Secretary will attend to the proper publication of official notices and reports. He/She shall see that the minutes of meetings are properly recorded and are available to the membership. He/She shall perform all other activities as usually pertain to the office.
d. Treasurer: The Treasurer shall have charge of and maintain the financial records of the corporation according to generally accepted accounting principles. He/She shall collect dues and other assessments from members, and donations. He/She shall report monthly to the membership on the financial status of STGC. He/She shall pay all bills. He/She shall provide for a yearly audit of the books. He/She shall serve as the Membership Chairperson and maintain the official membership roster. He/She shall perform all other activities as usually pertain to the office.
4. Removal of Officers:
An officer may be removed from office, for specific and willful infractions of the By-Laws or published policies of the Group, by a majority vote of the Executive committee.
a. A motion for impeachment shall be made by a member, committee, or officer stating specific infractions.
b. The motion shall be automatically referred to the next regular meeting of the Executive committee upon a second to the motion.
c. The officer shall be given written notice of the motion at least a week in advance of the meeting in which the vote is to be taken, and be given ample opportunity to defend himself/herself before the Executive Committee.
d. Final action shall be by secret ballot and will require a two-thirds majority vote of the Executive committee in favor of expulsion.
If vacancies occur among the officers for any reason, a replacement to fill out the unexpired term shall be appointed by the Executive Committee; except that a vacancy in the Office of the President shall be filled automatically by the Vice President, and the resulting vacancy in the Office of the Vice President shall be filled by the Executive Committee.
Article V. COMMITTEES
1. There shall be two (2) Standing Committees: the Executive Committee, consisting of the elected officers and the LDS Liaison and the Program Committee, consisting of the Vice-President and all other persons the Vice-President appoints to the committee. The Program Committee will be responsible for the monthly programs.
2. The President may appoint other committees as he/she deems necessary. He/She may appoint members to assist the other Officers or Committee Chairperson(s) in performing their duties.
Article VI. MEETINGS
1. A regular meeting shall be scheduled to be held at least once a month except for the month of November.
2. Those present at a regular meeting shall constitute a quorum.
3. The presiding officer may invoke Roberts’ Rules of Order in case of parliamentary questions.
4. At meetings of STGC, the order of business, so far as character and nature of the meeting may permit, shall be a short business meeting followed after adjournment by the scheduled program and/or informal group discussions.
5. An Organizational Meeting of STGC shall be held in October and shall normally be coincident with the STGC regular meeting. The membership shall be given at least one week written notice of the date and place of the meeting. At this meeting election of officers shall take place. The newly elected officers shall take office on 1 January the following year.
6. Written nominations of candidates who have agreed to serve as officers, if elected, will be accepted by the Secretary for the 30 day period prior to the Organizational meeting. Nominations of candidates will also be accepted from the floor at the Organizational meeting.
Article VII. AMENDMENTS TO BY-LAWS
Amendments to these By-Laws shall require a two-thirds majority vote of the members attending the Organizational meeting of STGC. If the amendment is considered an emergency amendment by a majority vote of the Executive Committee, a vote can be scheduled and conducted at any regular meeting; however, the provisions of notification must be followed. Members must be notified in writing of the date of the vote and nature of the amendment(s) at least two weeks in advance of the vote.
Article VIII. DISPOSAL OF PROPERTY
From time to time it may become necessary to dispose of property owned by STGC. STGC may have come into ownership of such property by direct purchase or through donation. Property to be disposed of will be offered for sale to the membership prior to be offered to the public. Proceeds from the sale of STGC owned property shall be deposited in the STGC treasury.
Article IX. DISSOLUTION
Upon dissolution of the corporation, the Executive Committee shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of all assets of the corporation exclusively for the purposes of the corporation in such manner (see arcticle VIII above), or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Executive Committee shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
Prepared March 1992. Approved June 1992 by over two-thirds majority vote of the members and potential members attending the regular monthly meeting.