MATAGORDA COUNTY
, TEXAS

ARMED FORCES DISCHARGE RECORDS

1919 - 1994
 


This discharge index was a project of

Philip H. Parker VFW Post 2438

Bay City, Texas
 


The Armed Forces Discharge Records are housed at the Matagorda County Courthouse in the office of the

Matagorda County Clerk
1700 7th Street
Bay City , TX 77414
979-244-7680
 


There have been recent changes to the access laws for discharges. All discharges filed on or after
September 1, 2003 are closed for 75 years. Read the law below before requesting access or copies of discharges.
 


HB No. 545 H.B.

AN ACT

relating to military discharge records that are recorded with or otherwise in the possession of a governmental body.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS : SECTION 1.
Subchapter C, Chapter 552, Government Code, is amended by adding Section 552.140 to read as follows:

Sec. 552.140. MILITARY DISCHARGE RECORDS.
(a) This section applies only to a military veteran's Department of Defense Form DD-214 or other military discharge record that is first recorded with or that otherwise first comes into the possession of a governmental body on or after
September 1, 2003 .

(b) The record is confidential for the 75 years following the date it is recorded with or otherwise first comes into the possession of a governmental body. During that period the governmental body may permit inspection or copying of the record or disclose information contained in the record only in accordance with this section or in accordance with a court order.

(c) On request and the presentation of proper identification, the following persons may inspect the military discharge record or obtain from the governmental body free of charge a copy or certified copy of the record:
(1) the veteran who is the subject of the record;
(2) the legal guardian of the veteran;
(3) the spouse or a child or parent of the veteran or, if there is no living spouse, child, or parent, the nearest living relative of the veteran;
(4) the personal representative of the estate of the veteran;
(5) the person named by the veteran, or by a person described by Subdivision (2), (3), or (4), in an appropriate power of attorney executed in accordance with Section 490, Chapter XII, Texas Probate Code; or
(6) another governmental body.
(d) A court that orders the release of information under this section shall limit the further disclosure of the information and the purposes for which the information may be used.
(e) A governmental body that obtains information from the record shall limit the governmental body's use and disclosure of the information to the purpose for which the information was obtained.

SECTION 2. Section 192.002,
Local Government Code, is amended by adding Subsection (c) to read as follows:
(c)(1) This subsection applies only in relation to a military discharge record that is recorded with a county clerk under this section before September 1, 2003. (2) The veteran who is the subject of the record or the legal guardian of the veteran may direct, in writing, that the county clerk destroy all copies of the record that the county clerk makes readily available to the public for purposes of Section 191.006, such as paper copies of the record in the county courthouse or a courthouse annex, microfilm or microfiche copies of the record in the county courthouse or a courthouse annex, and electronic copies of the record that are available to the public. The county clerk shall comply with the direction within 15 business days after the date the direction is received. The county clerk's compliance does not violate any law of this state relating to the preservation, destruction, or alienation of public records. The direction to destroy the copies of the record, the county clerk's compliance, and any delay between the time the direction is made and the time the county clerk destroys the copies may not be used to limit or restrict the public's access to the real property records of the county.
(3) A county clerk who receives a request under Chapter 552, Government Code, for inspection or duplication of a military discharge record recorded before September 1, 2003, is only required to search for the record in places where or media in which the county clerk makes records readily available to the public for purposes of Section 191.006, such as paper records stored in the county courthouse or a courthouse annex, microfilmed or microfiched records stored in the county courthouse or a courthouse annex, and electronically stored records made available to the public. This subdivision does not apply to a request made by the veteran who is the subject of the military discharge record or the legal guardian of the veteran.
SECTION 3.
This Act takes effect
September 1, 2003 .
 


This index is divided into two sections. The earlier records are filed in several individual books, but beginning in the 1984,  the discharges were filed in a group of records called the OFFICIAL RECORD. Be sure to check both since some early discharges weren't filed until many years after the actual discharge date. The first index simply gives the number of the discharge book and the searcher will have to go to the index inside that book to locate the discharge. The second index gives both the volume and page number. Discharges filed after 1994 may be located by using the computer index in the County Clerk's office.
 


PUNCTUATION AND SYMBOL EXPLANATION

OR       Official Record

(x2)       Multiple documents

Sr. or Jr.  May be a familial relationship or used to distinguish between the younger and older of two men with the same name

[1920]     Birth dates were used to differentiate between two men with the same name
 

 


ARMED FORCES DISCHARGE RECORDS in individual books
 
A Ba-Bo Br-Bu C D E F G H
I J K L M Mc N O P
Q R S T U V W Y Z

 


ARMED FORCES DISCHARGE RECORDS in the Official Record
 
A-B C-D E-F G-H I-K L-Mc
N-O P-Q R-S T-U V-W Y-Z

 

Copyright 2004 - Present by Carol Sue Gibbs
All rights reserved

This page was created
Dec. 2, 2004
This page was updated
Apr. 12, 2008
   

HOME