Record Transcription Process

Andy E. Wold

  Step 1:

I am in the process of scanning images of the Salt Lake City directories from microfilm and microfiche from the Family History Library, and burning them onto re–writable CD's.

Each disk costs $1.75, and can hold about 300 images (TIF format) scanned at 400 DPI resolution.  Equivalent to about 1 roll of microfilm.

  Step 2:

I then convert the TIF images into a smaller disk-capaticy format (JPG), rotate and crop any images that need editing.

The images decrease in size from about 2MB (TIF) to about 200K (JPG) — one-tenth the size.

  Step 3:

I then upload the images to the Internet, and include them on the directory listings page.

The images are at this point available for manual viewing and searching.

  Step 4:

The volunteers then select as many pages as they feel comfortable doing at one time.  To assure that duplication of effort is eliminated, they send an e-mail to me requesting how pany pages of which directory they would like to type in.  I assign those pages to that individual, and send an e-mail notifying them of the assignment.

  Step 5:

The volunteers then transcribe the information on those pages into PAF 5.  Using the Templates feature of PAF 5, they will only need to type in the fields required for the directories.  (See a screen shot of this process)

After the transcription is complete, they will create a GEDCOM of their work, and send it to me via e-mail.

  Step 6:

As each volunteer sends back the completed transcription, it is forwarded on to (or made available on the web for) another volunteer who will check the work, make any needed corrections, and send the changes to me.

  Step 7:

The GEDCOMs are assembled into a single database, from which HTML web pages can be generated for:
  1. Surname, Given Name Index

  2. Ward Membership Lists — to show who else were members of the same ward.

  3. Employee Lists — to show who else worked at the same place of business.

  4. Street Lists — to show who else lived in the same neighborhood.

Future Possibilities:

  • If photos of the persons, buildings, businesses can be obtained and scanned, they could also be available by a link.

  • Links to online Census images of the neighborhood.

  • As individuals are identified on multiple directories, they can be combined to show the person's residence or employment changes.

  • Links to their burial information in the Utah Historical Society's Online Burial Database.

©2001 Andy E. Wold