MINUTES OF COUNTY COMMISSIONERS MEETING
|- STATE OF WYOMING||)||OFFICE OF THE BOARD OF|
|COUNTY OF HOT SPRINGS||)||THERMOPOLIS WYOMING|
|February 02, 2010|
|The Hot Springs County Board of Commissioners met in regular session on Tuesday, February 2, 2010, at 9:00 a.m. in the Commissioners’ Room at the Courthouse.|
Present were Commissioners Brad W. Basse, John P. Lumley and Frank T. Manning. Also present were County Clerk Hans Odde, Hot Springs County Attorney Jerry D. Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman John P. Lumley led those present in the Pledge of Allegiance.
|Approval of Agenda|
|Frank T. Manning moved to approve the agenda with the following amendments:|
ADD: Other Business 11. SLIB Response – Big Springs Issues
Brad W. Basse seconded the motion. Motion carried.
|Approval of Minutes|
|Brad W. Basse made a motion to approve the minutes of January 5, January 19, and January 25, 2010, as presented. Frank T. Manning seconded. Motion carried.|
|The following bills were submitted for approval: (see attached) Payroll for January, 2010 - $154,830.29.|
|Tax Rebates & Supplemental|
|Assessor Shelley Deromedi presented to following tax rebates for the Commissioners’ approval:|
|Consider Senior Center Paperwork Letter|
|Senior Citizen’s Center Board Member John P. Lumley presented a letter for the Commissioners’ approval protesting increased paperwork requirements on the government’s part for receiving services through the Senior Citizen’s Center. Frank T. Manning moved to approve the letter for signature. Brad W. Basse seconded the motion. Motion carried.|
|Emergency Management Monthly Report|
|Emergency Management Coordinator Bill Gordon reported that he had submitted a request in 2006 for
Homeland Security Funds for a project at the Hospital that was never completed. The funds were
approved at the State level and sent to the County, and have been sitting in the General Fund awaiting
expenditure. When Mr. Gordon recently submitted a new funds request, it came to light that the 2006
funds could not be transferred to another project and now must be returned to the State, with interest.
After considerable discussion, Brad W. Basse moved to authorize the return of $4,200.00 plus accrued
interest. Frank T. Manning seconded the motion. Motion carried. Coordinator Gordon noted that the
check is to be made out to the U.S. Department of the Treasury. Clerk Odde will work with the County
Treasurer to determine the amount of accrued interest due.|
Mr. Gordon reported that he has been running the CodeRED sign-up ads again, with a very good response this time. The ads are paid for with Citizen Corps grant funds.
|Maintenance Monthly Report|
|Maintenance Foreman Chuck Carver presented the Commissioners with a request for a new computer for
his office, along with a quote from Traveling Computers. Brad W. Basse moved to approve the purchase
of a new computer for Mr. Carver’s office from Traveling Computers in the amount of $699.00, with the
funds to come out of Courthouse Equipment. Frank T. Manning seconded the motion. Motion carried.|
Mr. Carver has been working on maintenance of the boiler loop and has replaced the chemical feeder tank with a bypass filter in an effort to extend the life of the system. He is looking into having the boiler coils cleaned to extend the life of the courthouse boilers. Supplies and equipment have been purchased for the Government Annex and should be arriving shortly. The electronic key system for the new building is up and running, so any authorized users whose keys are not working, need to contact Mr. Carver so that he can make any needed adjustments.
|Road & Bridge Monthly Report|
|Acting Road & Bridge Foreman Ray Shaffer and Planner Lee Campbell reviewed the Annual Report on
County Mining Permit #582(s) submitted to the DEQ. The Harvey gravel pit will be closed out and
reclaimed by the county as soon as possible. The current agreement regarding closing the pit and
reclamation with Mr. Harvey is verbal. County Attorney Jerry Williams asked that said agreement be put
into writing as soon as possible. Planner Campbell will draft an agreement letter for Mr. Shaffer’s
signature and have Attorney Williams review it prior to the letter being sent. In response to questions
from the Commissioners, Mr. Shaffer indicated that the pit reclamation cost could be handled within the
Road & Bridge Budget.|
Planner Campbell presented a letter to the BLM under Mr. Shaffer’s signature regarding expansion of the Wagonhound gravel pit. An application for an amendment to the existing free use permit was filed in March of 2009. In September, 2009, the BLM and County officials participated in a site inspection of the pit which raised the question of whether a survey and environmental assessment would be required for the amended permit. Having had no further information from the BLM to date, Planner Campbell felt that this letter asking for clarification would be helpful in moving the process along. The Commissioners approved the letter with minor changes. Planner Campbell then reviewed the Annual Report submitted to the BLM regarding the gravel pits. The report will be submitted this week.
Mr. Shaffer has been working with Roy Ready regarding the opening of a new gravel pit on his land for exclusive use by the county. Commissioners approved continued negotiations with Mr. Ready. Mr. Shaffer indicated there will need to be a crushing project sometime this year as all the gravel in this end of the county has been used up. The Commissioners encouraged Mr. Shaffer to put a crushing project together with an eye towards dovetailing the project with some of the State projects this summer.
Mr. Shaffer reported that he recently met with representatives of WYDOT to discuss updating the county’s road standards and policies. The current road policies and standards need to be reviewed and revamped to meet State standards and be incorporated into the county’s Land Use Plan. Mr. Shaffer will work with Clerk Odde to prepare a resolution for a new County Road Policy to be presented for the Commissioners’ approval.
Mr. Shaffer discussed the new federal regulations regarding sign retro-reflectivity (how the signs look at night). The regulations require that the County have a sign maintenance program in place by 2012, with some types of signs upgraded by 2015 and all county signage updated by 2018. Road & Bridge is working on meeting these new regulations in a timely manner. There are roughly 350 signs in the county that will be affected by these regulations. There is a “reflecto-gun” available for loan from UW/WYDOT to determine if the county’s signage meets the retro-reflectivity requirements. Mr. Shaffer will borrow the gun to determine which of the county’s signs need to be replaced. There are some Federal funds available to help with this project. The WYDOT-required fire number relocation project has begun and will be ongoing.
Mr. Shaffer asked the Commissioners about the status of the Lane 3 project. Chairman Lumley will contact Dan McAffee to set a timeline for consultant selection and moving forward on the project.
|Youth Alternatives Monthly Report|
|Director Bob Wyss reported a large jump in the number of program participants over the past two weeks. According to a recently-published report, Hot Springs County is one of seven counties that currently meet all the State criteria for putting no youth in detention. The single point of entry system for juveniles seems to be working quite well at this time. Mr. Wyss reported that his computer crashed last month. A new computer has been purchased with VOA Grant funds, and is installed and working well.|
|County Planner Monthly Report|
|Planner Lee Campbell reported that the McClintock Land Use Change request is ready for the Land Use Planning Board. The Soaring Eagle subdivision recommendations have been distributed to the Land Use Planning Board as have the Owl Creek Gravel Products Land Use Change recommendations.|
|Owl Creek Gravel Products Land Use Change Information|
|Owl Creek Gravel Products owner Harry Hughes appeared before the Commissioners to protest what he perceives to be unnecessary delays and deviations from the Land Use Plan regarding approval of the Land Use Change application submitted by his company. Mr. Hughes presented the Commissioners with a summary of events supporting his claims. After some clarifying questions from the County Attorney, the Commissioners accepted the document for review and asked Mr. Hughes to meet with the County Attorney to further address his concerns. Planner Campbell was asked to meet with the County Attorney to go over his response to Mr. Hughes’ concerns.|
|County Audit Review|
|Michael Wright, representing the accounting firm Koerwitz, Michel & Wright, presented the results of the annual County Audit. Due to the expenditure of over $500,000.00 in federal grant funds during fiscal year 2009-2009, an additional grant compliance audit was required this year. Mr. Wright reported that both audits were very clean audits with only minor weaknesses noted. Said weaknesses are fairly unavoidable due to the small size of the county. No major corrections were required.|
|Hospital Board Matters|
|Hospital Board Chairman Bill Williams and Hospital Board representatives Ron Jurovich and Delores
Loughlin appeared before the Commissioners to discuss board member appointments and procedures for
board member selection. The Hospital board members asked that the board appointments made in
January be rescinded, as the terms for board members run from July 1 – June 30, and they felt that the
appointments should not have been made until the Commissioners’ meeting in June. The board
members also asked the Commissioners to consider revisions to the board application form to include
more in-depth questions such past felony convictions, etc. Finally, the board members asked the
Commissioners to consider interviewing for board positions as opposed to the current practice of
reviewing the applications and making appointments. All three Commissioners concurred that the current
board appointments should stand as made. The timing issue will be addressed prior to the 2011 round of
appointments, The Commissioners agreed to take the revision of the board application and the question
of interviews under advisement for future board appointments.|
Chairman Williams discussed the status of the Endoscopy Suite project. At this point, the project is not imminent, so the Hospital board would like to use the money for some other project. Clerk Odde pointed out that the funds can only be used for new capital construction. The Consensus Grant funds that have been allocated for the project must be obligated by June 1, 2010, so a decision needs to be made quickly.
The Commissioners asked Chairman Williams to investigate the exhaust fan project from 2006 that was funded by Homeland Security funds but never completed.
Regarding correspondence from the Hospital Board, County Attorney Jerry Williams reminded the board members that any correspondence from or on behalf of the board needed to be reflected in the published minutes of the meeting where the correspondence was generated or approved.
|Proclamation – Through With Chew Week|
|HSC Tobacco Use Prevention Coalition member Mark Nelson appeared before the Commissioners to ask them to sign a proclamation declaring February 15 – 19, 2010 as Through With Chew Week. Brad W. Basse moved to sign a proclamation declaring February 15-19 as Through With Chew Week in Hot Springs County, and to specifically encourage all County employees to avoid tobacco use on Through With Chew Day - February 18th , 2010. Frank T. Manning seconded the motion. Motion carried.|
|WYO-Ben Mining Issues – Conference Call|
|The Commissioners participated in a conference call with WYO-Ben representatives Dale Nuttall and Rick Magstadt regarding their bentonite mining permit. Other call participants were Representative Lorraine Quarberg, County Planner Lee Campbell, County Attorney Jerry Williams and Clerk Odde. There is industry-wide concern that state officials are attempting to re-write the rules for mining permits in an attempt to head off endangered species listing of the sage grouse by the U.S. Game & Fish Department, and are doing so without public hearings and other required due process. The latest permit issued for mining in WYO-Ben’s Pit #108 was unacceptable to WYO-Ben due to the large number of new restrictions placed on the permit. WYO-Ben asked for a letter from the County supporting their operations – hopefully in time for WYO-Ben’s meeting in Big Horn County on February 3, 2010, with representatives from the BLM, the DEQ, and the governor’s office. Brad W. Basse moved to draft a letter to John Corra with the DEQ with respect to mining issues in Hot Springs County by WYO-Ben, Inc., delineating WYO- Ben’s compliance with the County’s Land Use Plan and requesting compliance by the DEQ with the County’s Land Use Plan as well. Frank T. Manning seconded the motion. Motion carried. Planner Campbell will make every effort to produce the letter in time for the meeting on February 3rd .|
|Hot Springs County Boards & County Health Officer Appointments|
|Clerk Odde presented the county board openings to the Commissioners as follows:
|Public Health/Government Annex Building DDR #17 – Clerk Odde presented Draw Down Request #17
for the Government Annex Building in the amount of $170,320.12. Homeland Security funds will be used
to pay for the generator, the projector mount and the projector screen in this drawdown request, so the
total SLIB amount requested is $132,474.99. Commissioner Basse recused himself from discussion and
voting due to his status as a subcontractor on the project. Frank T. Manning moved to approve DDR #17
for the Government Annex Building in the amount of $132,474.99. John P. Lumley seconded the motion.
Search & Rescue/AEOC Building DDR #7 – Clerk Odde presented Draw Down Request #7 for the Search & Rescue/AEOC Building in the amount of $6,200.00. Commissioner Basse recused himself from discussion and voting due to his status as a subcontractor on the project. Frank T. Manning moved to approve DDR #7 for the Search & Rescue/AEOC Building in the amount of $6,200.00. John P. Lumley seconded the motion. Motion carried.
Fairbuilding Insulation Project DDR #1 – Clerk Odde reported that the Fairbuilding Insulation project is complete, so this will be the only draw down request for the project. The project came in $2,634.75 under budget, so Clerk Odde requested the Commissioners’ approval to draft a letter to the SLIB director asking that the remaining funds be transferred to the Governmental Annex project to assist with cost overruns on that project. Brad W. Basse moved to approve DDR #1 for the Fairbuilding Insulation Project in the amount of $12,365.25. Frank T. Manning seconded the motion. Motion carried. Commissioners approved Clerk Odde’s request to draft a letter asking for a transfer of funds from the Fairbuilding Insulation project to the County Government Annex project.
Planning Board – Clerk Odde notified the Commissioners of the opening on the Land Use Planning Board created by the death of Carl Lawson, and requested permission to advertise for applicants to fill the opening. Permission was granted.
Library Board Resignation – Clerk Odde presented a letter of resignation from Library Board member Nancy Ready effective June 30, 2010. The Commissioners tabled this item until June.
Contract Agreement with TSP – Senior Center Feasibility Study – Clerk Odde presented the Contract Agreement between Hot Springs County and TSP, Inc., for the Senior Citizen’s Center Feasibility Study for the Commissioners’ approval. County Attorney Jerry Williams has reviewed the contract and has no recommended changes. Brad W. Basse moved to approve AIA Document B102-2007 Agreement between Hot Springs County and TSP, Inc., for the Senior Citizen’s Center Feasibility Study in the amount of $28,500.00, including Exhibit A – Description of Architect’s Services. Frank T. Manning seconded the motion. Motion carried.
Consider Re-Allocation of SLIB Funding for Town of Thermopolis Water/Sewer Projects – Clerk Odde reported that the Town of Thermopolis has requested a re-allocation of funds from the Sewer Renovation Project, Phase 2 to a Water Line project which has become a much higher priority due to recent repeated leaks, line breaks, etc. Frank T. Manning moved to approve the re-allocation of $362,750.63 in SLIB funds for the Town of Thermopolis from the Sewer Renovation Project, Phase 2 to the Water Line Project on Broadway Street, with a letter to be drafted by Clerk Odde to the SLIB staff indicating the Commissioners’ agreement with the re-allocation request. Brad W. Basse seconded the motion. Motion carried.
Airport – Finding of No Significant Impact – Clerk Odde reported that the County has received the Finding of No Significant Impact (FONSI) from the FAA for Proposed Airport Site #2. The next step towards a new airport is to advertise for a consultant for assistance with design, land acquisition and building of the new airport. Brad W. Basse moved to approve the Request for a Statement of Qualifications and Experience For Professional Airport Engineering Services to be published in the Independent Record February 11, 18 and 25, 2010, and the Casper Star-Tribune February 6, 13 and 20, 2010 as presented by Clerk Odde. Frank T. Manning seconded the motion. Motion carried. Brad W. Basse moved to approve the sending of a more detailed Request for a Statement of Qualifications and Experience For Professional Airport Engineering Services (SOQ) to those firms that request same. Frank T. Manning seconded the motion. Discussion: Commissioner Basse commended Clerk Odde for a job well done beyond the normal scope of his duties in dealing with the ongoing airport issues. Clerk Odde called attention to one of the stipulations in the SOQ requiring that the competing firms have no further contact with the Selection Committee during the selection process. Any attempted contact should be directed to Clerk Odde, who is not a member of the Selection Committee. All SOQ’s are due back to the Clerk’s office by 5:00 p.m. February 26, 2010. A work session to review the proposals will be held on March 3, 2010 at 8:00 a.m. Interviews will be conducted March 10, 2010, beginning at 8:00 a.m. Motion carried. Final selection will occur at special Commissioners meeting to be held at 4:00 p.m. on March 10, 2010.
Consider Wyoming Surplus Property Resolution – Clerk Odde presented the Annual Surplus Property Resolution that allows specified County Employees to buy State Surplus Goods. The specified individuals will be Lou Falgoust, Dave Larson, Dan Pebbles, A.J. Helm, Ray Shaffer and Chuck Carver. Frank T. Manning moved to approve the Annual Surplus Property Resolution with the above specified individuals. Brad W. Basse seconded the motion. Motion carried.
Consider Owl Creek Irrigation District Proxy – The County has a vote in the annual Owl Creek Irrigation District Election due to its ownership of the Webb Road gravel pit. Brad W. Basse moved to grant the County’s voting proxy to district member Rose Watkins. Frank T. Manning seconded the motion. Motion carried.
SLIB Response to Big Springs Mineral Lease Issues – Commissioners reviewed a letter from Harold Kemp, Assistant Director of the Office of State Lands & Investments, addressing the potential leasing of mineral rights within the State Park. The letter was for informational purposes only. No action was required.
Biomass Utilization Working Group – Group Memory—December, 2009The Commissioners reviewed the foregoing items. No action was required or taken at this time.
||There being no further business to come before the Board at this time, Brad W. Basse moved to adjourn.
Frank T. Manning seconded the motion. Motion carried.||Attest:||John P. Lumley, Chairman||Hans Odde, Clerk to the Board|
|BILLS – JANUARY, 2010|
|THERMOPOLIS - HOT SPRINGS 1,500.00||HANSON'S FIRE EQUIPMENT 445.03|
|HOT SPRINGS VETERINARY CLINIC 36.00||HASCO INDUSTRIAL SUPPLY 88.66|
|STATE OF WYOMING 1,915.72||WASHAKIE COUNTY 525.71|
|RANEE L. GONSALEZ 71.50||S & H GLASS, INC. 60.00|
|DEPARTMENT OF HEALTH 14,029.51||TEE'S PLUS 261.68|
|WYOMING DEPT OF AGRICULTURE 25.00||TOMMERUP MACHINE SHOP 364.51|
|AFLAC 640.05||STATE OF WYOMING - A&I 83.89|
|ANITA WEISBECK 25.50||ATLAS OFFICE PRODUCTS, INC. 1,126.23|
|AUTO & RV SPECIALTIES INC. 215.00||BIG HORN BASIN TRANSPORTATION AUTH 1,800.00|
|BIG HORN WATER 100.50||BLAIR'S SUPER MARKET 368.00|
|PITNEY BOWES 288.54||BREE GERBER 194.04|
|BROKERS NATIONAL LIFE 433.30||CALIFORNIA CONTRACTORS 85.80|
|CARDINAL HEALTH 282.71||CLERK OF DISTRICT COURT 79.08|
|THERMOPOLIS HARDWARE 346.09||COLONIAL SUPPLEMENTAL INS. 248.45|
|COLLECTION PROFESSIONALS 20.42||COMMAND CONCEPTS 753.13|
|VERIZON WIRELESS 56.52||VERIZON WIRELESS 40.27|
|VERIZON WIRELESS 63.27||VERIZON WIRELESS 265.84|
|VERIZON WIRELESS 58.11||CINDY MAGELKY 118.74|
|KOERWITZ, MICHEL, 9,250.00||CREATIVE PRODUCT SOURCING, INC. 165.06|
|DON'S IGA 155.65||DON'S IGA 104.02|
|D.R.A. SERVICES LLC 5,187.13||DRIVE TRAIN INDUSTRIES, INC. 523.37|
|ECONO SIGNS LLC 715.10||FLEETWOOD FINANCIAL CORP. 3,692.68|
|PINNACLE BANK OF THERMOPOLIS 37,048.98||FOOD SERVICES OF AMERICA 1,573.01|
|FRANDSON SAFETY INC. 10.00||FREMONT MOTOR CO. CODY 47.44|
|FREMONT COUNTY TREASURER 200.00||GANNETT PEAK SPORTS 341.30|
|GROATHOUSE CONSTRUCTION, INC. 183,252.00||H & H DOCUMENT SOLUTIONS 101.20|
|HEARTLAND AG-BUSINESS GROUP 45.00||BETH HELM 43.88|
|HEARTLAND CONSTRUCTION GROUP 130.00||RAMADA PLAZA RIVERSIDE 299.70|
|HOT SPRINGS COUNTY HEALTH INS ACCT 50,617.45||HOT SPRINGS CO. SCHOOL DIST #1 4,736.71|
|HUR-HAN CREATIONS 12.00||INDEPENDENT RECORD 4,550.32|
|INDOFF INC. 52.92||JADECO, INC. 3,874.82|
|JERRY D. WILLIAMS 96.00||JILL JACOBSON 275.00|
|JOHN LUMLEY 261.48||KENT A. RICHINS 325.00|
|KNAPP SUPPLY & EQUIPMENT CO. 29.00||MAARET MCCAULEY 234.00|
|MARY GORDON 59.42||MARY L. SCHEIBLE 1,500.00|
|MBA OF WYOMING 37,576.21||MEADOW GOLD DAIRY 128.86|
|HOT SPRINGS CO. MEM. HOSPITAL 3,709.34||HOT SPRINGS COUNSELING SERVICE 8,674.89|
|MESSENGER & JUROVICH, P.C. 40.25||NATRONA COUNTY ATTORNEY 894.38|
|NIELSEN OIL CO., INC. 61.89||THE OFFICE SHOP, INC 458.00|
|ROCKY MOUNTAIN POWER 3,643.87||PAMIDA 16.99|
|PERFORMANCE AUTO & GLASS 239.00||PERFORMANCE AUTO & GLASS 624.43|
|PENNY T. HERDT 81.16||PLAN ONE|
|ARCHITECTS 5,661.12||PLAINSMAN PRINTING & SUPPLY 446.80|
|POSTMASTER 220.00||PUBLIC SAFETY CENTER, INC. 184.79|
|QUARTERMASTER, INC. 144.98||QWEST 655.57|
|RAYMOND E. SHAFFER 51.20||REDMON LAW OFFICES 243.66|
|GORRELL & HOPKINSON, P.C. 4,821.28||RIVERSIDE PLUMBING 912.53|
|ROCAN INDUSTRIAL PRODUCTS, INC. 316.50||ROSCOE STEEL & CULVERT CO. 1,206.78|
|ROY DECKER & SONS INC. 26,487.00||RT COMMUNICATIONS, INC. 1,888.77|
|SANDRA L BAKER 40.00||J.A. SEXAUER INC. 134.08|
|SHELLEY DEROMEDI 15.94||SHOSHONE COOPERATING 500.00|
|SHOSHONE OFFICE SUPPLY 398.63||SNOWCREST CHEMICALS 799.37|
|HOT SPRINGS CO SENIOR CITIZENS INC 22,001.65||THE STANDARD INS. CO. 1,331.31|
|STEHLIN CONTRACTING 635.58||THE STOREHOUSE 40.00|
|TEAM LABORATORY CHEMICAL CORP. 90.00||TEEPEE POOLS 332.00|
|SHELL SOUTHSIDE TRAVEL CENTER 36.16||THOMAS L. BENNETT, M.D. 1,610.00|
|TOWN OF THERMOPOLIS 1,168.88||WYOMING DEPT OF TRANSPORTATION 39.09|
|TRI COUNTY TELEPHONE ASSOC,INC 333.65||VERIZON WIRELESS 44.34|
|VICKLUND PHARMACY 113.97||VICKLUND PHARMACY 72.58|
|VISA - CARD ONE 72.60||VISA 60.00|
|VISA 178.22||WCS TELECOM 287.98|
|WILLIAM F. GORDON 16.88||EMPLOYMENT TAX DIVISION 2,229.52|
|WYOMING.COM 20.00||WYOMING DIVISION OF 90.00|
|ORCHARD TRUST COMPANY 5,455.00||UNEMPLOYMENT TAX DIVISION 2,368.00|
|WYOMING GAS 3,252.69||WYONET INC. 113.95|
|WYO RETIREMENT SYSTEM 18,474.43||036-NCPERS GROUP LIFE INS. 272.00|
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