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MINUTES OF COUNTY COMMISSIONERS MEETING
March 6, 2012


STATE OF WYOMING ) OFFICE OF THE BOARD OF
  ) COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS ) THERMOPOLIS WYOMING
    March 6, 2012
The Hot Springs County Board of Commissioners met in regular session on Tuesday, March 6, 2012 at 9:00 a.m. in the Commissioners Room at the Courthouse.

Present were Commissioners Brad W. Basse, John P. Lumley and Mike Baker. Also present was County Clerk, Hans Odde and Hot Springs County and Prosecuting Attorney, Jerry D. Williams.

Chairman Brad W. Basse led those present in the Pledge of Allegiance.

Approve Agenda
John P. Lumley made a motion to approve the agenda with the addition of #5 under other business BLM RMP Special Expertise. Mike Baker seconded. Motion carried.

Approve Minutes
Mike Baker made a motion to approve the minutes of the February 7, 2012 and February 21, 2012 meetings. John P. Lumley seconded. Motion carried.

Approve Bills
The following billed were submitted for approval: (see attached). Payroll for February, 2012 - $156,580.31

Emergency Management Monthly Report
The emergency management report will be deferred until the second meeting of the month due to the unavailability of Coordinator, Bill Gordon.

Maintenance Monthly Report
Maintenance supervisor Chuck Carver presented for the Commission's consideration a service agreement from Kone, who performs maintenance on the courthouse elevators. Mr. Carver reported that when the repairmen from Kone were here last they noted the elevator control board needs to be replaced. This service agreement will cover the control board replacement and installation. John P. Lumley made motion to approve agreement for $728.00. Mike Baker seconded. Motion carried.
Mr. Carver noted that he needed to shut down several of the heat pumps in the court room due to the noise from not being able to properly bleed them, thinks he might be able adjust pressure the alleviate the problem. He also reported that the county surplus items sale is almost ready; there are some large items that will be sold through sealed bids. The power outage last week didn't cause too many problems and what fuses did blowout have now been replaced.

Road & Bridge Monthly Report
Road & Bridge Supervisor Ray Shaffer reported he hired Smith Oilfield Service to strip the county pit on Web road for a future crushing project.
DEQ will be updating their rules and Mr. Shaffer is sending Dave Schlager to a seminar in Buffalo to get further information.
Mr. Shaffer stated that his crew is trying to finish rural section of Lane 3 before the weather gets worse. An approach agreement and payment for Theron and Sarah Cox at 451 Rim Rock was reviewed by Mr. Shaffer and presented to the Commissioners for their consideration. Mike Baker made a motion to approve the approach agreement as presented. John P. Lumley seconded. Motion carried.
R&B continues to work on road naming and numbering throughout the county.
Mr. Shaffer reported that the WYDOT bridge inspectors inspected the county bridges and all are good in good shape except the Gooseberry Bridge. The inspectors agreed that we can do some banding on the pilings and re-deck the bridge so it will pass further inspections in the near future.
Mr. Shaffer has been approached by the State Parks and Recreation Commission to designate the Grass Creek Road as a recreational road so that unlicensed vehicles can travel freely to the forest lands at the end of the road. The Commissioners agreed they need time for more information to come forward.

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The R&B crew will be blading roads and renting a track hoe to do some work on the grass creek road as weather permits.

Youth Alternatives Monthly Report
Director, Alan Rossler gave his monthly report and noted his census numbers are still up.
Mr. Rossler noted that Sheriff Deputy, Cameron Simeral has been working with a young man who has gone to the Youth Challenge program at Camp Guernsey and the young man is now on track to get his GED and may possibly commit to a career in the military, yet another example of Youth Alternatives and law enforcement working together to find positive solutions.

Planner Monthly Report
County Planner Bo Bowman reported that there would be two items on the Land Use Planning Board agenda for this month, the Hensley land use change and another small platting issue.
Mr. Bowman has received a letter from a telecommunications company who wants to place a 155 foot tower two miles north of Kirby, Mr. Bowman will keep the Commissioners apprised if this issue progresses further.
The NRPC has completed their workshops on state and federal lands and now Mr. Bowman will bring their work together into one document.
Mr. Bowman would like to place an ad in the Independent Record to remind the County's citizens that certain permits are needed in the county for new construction and or change of use. The Commissioners agreed that this would be a good idea.

Sable Run Plat Amendment - Final
Planner Bowman presented the amended Sable Run plat for the Chairman's signature; formal action had been taken at the previous Commissioners meeting. No action was necessary other than the Chairman's required signature.

Lane 3 Update
Heath Overfield of Engineering Associates discussed with the Commissioners a letter from WYDOT District 5 Engineer Shelby Carlson regarding costs incurred on the Lane 3 project that may not be eligible for reimbursement by the IRP Grant. Mr. Overfield stated that he and his Cody office are working closely with Ms. Carlson to resolve the issues in a manner suitable to both parties.
Mr. Overfield also updated the Commissioners on the recent bid opening for the Lane 3 project and noted that Dave's Asphalt was the apparent low bidder. The bid tabulation will now be turned over to the WYDOT Dist. 5 office for their review and approval at the March 15eh WYDOT Commission meeting, upon their concurrence the County Commissioners will then make the final award.

Commissioners – Discussion – Holland and Hart
The Commissioners discussed their ongoing relationship with tribal gaming lawyers, Holland and Hart. Mike Baker noted that the County may be in a position to discontinue their use at the end of March as there are only three action items left for Tom Sansonetti and Maryt Fredrickson (Holland and Hart lawyers) to cover.
1. Set a date to meet with the Governor and his staff regarding the potential for Gaming in Hot Springs County.
2. Tom Sansonetti will be meeting with the Office of Indian Gaming in Washington D.C. later this month.
3. Reply to a letter received from the Arapahoe Tribe regarding the potential for gaming in Hot Springs County.

Weed & Pest Special Mill Request
Acting Supervisor, Marvin Andreen and Secretary, Shawna Farrell approached the County Commissioners with the annual request an additional 1 mill on the Counties assessed valuation for the special management areas for weeds and mosquitoes. Mr. Andreen reported that these funds are being used to match grant funds for removal of russian olive trees, white top treatment and mosquito abatement. John P. Lumley made a motion to approve the assessment of the additional one mill for the special management areas for weeds and mosquitoes. Mike Baker seconded. Motion carried.

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GDA Airport Update
County Clerk, Hans Odde presented the FAA Airport Relocation RFR # 2 in the amount of $18,833. John P. Lumley made a motion to approve the FAA Airport Relocation RFR # 2 in the amount of $18,833. Mike Baker seconded. Motion carried.
John P. Lumley made a motion to approve the WYDOT Airport Relocation RFR # 2 in the amount of $595.00. Mike Baker seconded. Motion carried.
GDA had no further update and asked that the Commissioners enter into executive session.

Executive Session – Land Acquisition
John P. Lumley made a motion to enter into executive session. Mike Baker seconded. Motion Carried.
Mike Baker made a motion at 2:00 p.m. to exit executive session. John P. Lumley seconded. Motion carried.
No decisions were made during the executive session.

Consider Land Acquisition Documents
As a result of discussions held during executive session Mike Baker made a motion to accept Joe Holden's counter offer for purchase of the property for the proposed new airport. John P. Lumley seconded. Discussion took place that the deal shall be completed on Friday March 9, 2012 in a special meeting of the County Commissioners. Motion carried
Mike Baker made a motion to delay any further legal proceedings until after Friday, March 9, 2012 in order to give Mr. Holden the opportunity to consummate Memorandum of Agreement with Hot Springs County. John P. Lumley seconded. Motion carried.
The Commission will meet at 3:00 p.m. on Friday the 9th with Mr. Holden to sign the MOA for the proposed new airport property.

Trane Feasibility Study Presentation
Kim Ketchum with Trane explained that her company had been in the County buildings in February and studied where exactly the county could save energy and therefore money and use the savings to pay for the energy efficiency upgrade projects.
Ms. Ketchum specifically pointed out a lighting replacement project and a retrofit to the heat pumps in the courthouse would both be projects that would be in order and save long term costs.
Commissioners will take their information under advisement.

Other Business
Owl Creek Water Dist. CDBG DDR#4
John P. Lumley made a motion to approve the Owl Creek Water District draw down request #4 to the Wyoming Business Council in the amount of $5580. Mike Baker seconded. Motion carried.
Utility License Agreement – Pacific Power- Lane 12
Mike Baker made a motion to approve Utility License Agreement for Pacific Power on Lane 12 for an overhead power line to cross County Road Lane 12. John P Lumley seconded. Motion carried.
DEQ letter of Credit #002
John P Lumley made a motion to sign the annual DEQ letter of credit #2. Mike Baker seconded. Motion carried.

Appoint Hospital Board Member
Present Hospital Board member, Brian Green introduced Robin Roling who is the new Hospital administrator.
There were three applicants for the Hospital Board; LeRoy Hayes, Health Overfield and Howard Willson. After the Commissioners cast their ballots Clerk Odde reported that Heath Overfield received a unanimous vote. Mike Baker made a motion to appoint Heath Overfield to the Hospital Board and draft letters of thanks to the other candidates for their willingness to serve our community. John P. Lumley seconded. Motion carried.
Special Expertise BLM RMP Discussion
After discussion no action was taken.

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Correspondence
The following correspondence was reviewed and not action was taken.
Wyoming GAL Program Policy
Treasurers Monthly Report
Biomass Utilization Group
Bureau of Reclamation Announcement

Adjournment
There being no further business before the Board at this time John P. Lumley made a motion to adjourn Meeting adjourned at 3:27 p.m.
Attest:


Brad Basse, Chairman Hans Odde, Clerk to the Board


BILLS – JANUARY, 2012
KONE INC. 369.15 / WORLAND CLEANERS & SUPPLY 49.60/BRANHAM PUBLISHING CO 103.95 / HASCO INDUSTRIAL SUPPLY 390.00/SIRCHIE FINGERPRINT LABORATORI 47.00 / S & H GLASS, INC. 72.00/TOMMERUP MACHINE SHOP INC. 72.36 / SMITH OILFIELD SERVICE INC 3,652.50/AFLAC (ACCOUNT #HW652) 822.70 / STATE OF WYOMING - A&I 56.13 ALLEGIANCE BENEFIT PLAN MANGT, INC. 52,621.03 / ANITA WEISBECK 50.51/BRESNAN COMMUNICATIONS 55.20 / AUTO & RV SPECIALTIES INC. 150.50/BOB BARKER COMPANY, INC. 224.90 / BIG HORN WATER 86.25 / BIG HORN ENERGY 685.25/BLAIR'S SUPER MARKET 399.42 / BOBBI OVERFIELD 490.63 / BRAD W. BASSE 822.72/BROKERS NATIONAL LIFE 498.60 / BRUCE N. "BO" BOWMAN 173.39/CALIFORNIA CONTRACTORS 83.88 / CAROL PICKETT 84.70 / CASSIDY VANKIRK 75.00/CLOUD PEAK COUNSELING CENTER 975.00 / THERMOPOLIS HARDWARE 302.59/COLONIAL SUPPLEMENTAL INS. 148.60 / VERIZON WIRELESS 57.04/VERIZON WIRELESS 62.99 / VERIZON WIRELESS 57.30 / VERIZON WIRELESS 270.65 VERIZON WIRELESS 53.57 / COOPERATIVE EXTENSION SERVICE 4,839.00/CROWLEY AIR SERVICE, LLC 4,941.34 / D & A CONSTRUCTION, INC. 425.00/DEBRA A. GERHARTER 16.45 / DON'S IGA 48.90 / ECONO SIGNS LLC 1,787.21 ENGINEERING ASSOCIATES 4,763.06 / PINNACLE BANK OF THERMOPOLIS 36,026.41/FOOD SERVICES OF AMERICA 1,403.87 / GDA ENGINEERS 8,302.75/ GOTTSCHE THERAPY REHAB WELLNESS 340.00 / MOUNTAIN WEST BUSINESS SOLUTIONS 40.27/ MOUNTAIN WEST BUSINESS SOLUTIONS 109.12 / HANS ODDE 1,459.77 / HILTON GARDEN INN - LARAMIE 90.61 / HOLIDAY INN OF CODY 107.01/HOLLAND & HART LLP 20,000.00 / HONNEN EQUIPMENT CO. 80.82/HOT SPRINGS COUNTY HEALTH INS ACCT 59,746.13/HOT SPRINGS CO. SCHOOL DIST #1 3,557.11 / IBM CORPORATION 450.00/INDEPENDENT RECORD 1,411.76 / INDOFF INC. 1,801.38 / JADECO, INC. 2,752.43 JENNIFER CHENEY 204.02 / JERRY D. WILLIAMS 189.53 / JIM ANDREEN 200.00/JOHN P. LUMLEY 696.64 / JULIA'S RENTAL SALES & SERVICE INC. 90.00/KAREN SLOCUM 132.77 / KINDALE ANDREEN 75.00/KNAPP SUPPLY & EQUIPMENT CO. 274.85 / HOLDING'S LITTLE AMERICA 794.09/MARY A. GORDON 36.63 / MARIE MCDOUGALL 659.15 / MEADOW GOLD DAIRY 261.84 / HOT SPRINGS COUNSELING SERV. 100.00 / MESSENGER & OVERFIELD 844.75/ MIKE BARTON 434.00 / MOTOROLA SOLUTIONS, INC. 22,143.96 / NASRO 40.00/NEWMAN TRAFFIC SIGNS 249.20 / ONE STOP REPAIR & 85.56 O'REILLY AUTO PARTS 62.94 / THE OFFICE SHOP, INC 142.53/OWL CREEK GRAPHICS 952.64 / OWL LUMBER INC. 87.41 OWL CREEK WATER DISTRICT 5,580.00 / ROCKY MOUNTAIN POWER 4,516.91 / PAMIDA 41.32 / PENNINGTON COUNTY SHERIFF'S OFFICE 500.00 / PERFORMANCE AUTO & GLASS 291.48/PIZZA HUT 104.94 / PINNACLE BANK OF THERMOPOLIS 150.00/PINNACLE BANK OF THERMOPOLIS 42.44 / PINNACLE BANK OF THERMOPOLIS 1,750.00 POSTMASTER 348.90 / PUBLIC SAFETY CENTER,INC. 660.30 / QUARTERMASTER, INC. 84.98/CENTURY LINK 651.18 / CENTURY LINK 6.26 / RAGG TAGGS 450.00/RANGE MAGAZINE 29.50 / RAYMOND E. SHAFFER 26.14/WYOMING DEPT OF TRANSPORTATION 5.00 / GORRELL & HOPKINSON, P.C. 120.00/RT COMMUNICATIONS, INC. 2,454.48 / SANOFI PASTEUR, INC. 309.70/J.A. SEXAUER INC. 76.93 / SHOSHONE OFFICE SUPPLY 668.54/SIMPSON, KEPLER & EDWARDS, LLC 11,521.46 / THE STANDARD INS. CO. 1,403.70 / TEAM LABORATORY CHEMICAL CORP. 1,105.30 / TEEPEE POOLS 280.00 / THERMOPOLIS HARDWARE 57.92 / THERMOPOLIS GUN CLUB 300.00/TOWN OF THERMOPOLIS 1,025.34 / TRACTOR & EQUIPMENT 44.01/TRI COUNTY TELEPHONE ASSOC,INC 334.29 / TRIPLE R WELDING,INC 1,633.92/NORCO, INC. 387.28 / VERIZON WIRELESS 69.46 / VERIZON WIRELESS 34.64/VICKLUND PHARMACY 629.85 / VISA - CARD ONE 355.24 / VISA - CARD TWO 147.18/VISA - CARD FOUR 920.69 / VISA 278.24 / VISA 44.32 / VISA 34.62/WCS TELECOM 324.64 / WEST PAYMENT CENTER 121.10/WEST-TECH SUPPLY & SERVICES 230.00 / WILLIAM F. GORDON 100.00/EMPLOYMENT TAX DIVISION 2,324.00 / WYOMING.COM 40.00/WYOMING DIVISION OF 244.00 / ORCHARD TRUST COMPANY 5,254.26 WYOMING GAS 3,572.34 / WYONET INC. 113.95 / WYO RETIREMENT SYSTEM 22,070.60/036-NCPERS GROUP LIFE INS. 272.00 / WY-TEST 197.75
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