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April 19, 2011

    April 19, 2011
The Hot Springs Board of County Commissioners met in regular session on Tuesday, April 19, 2011 at 4:00 p.m. in the Commissioners' Room at the Government Annex.
Present were Commissioners John P. Lumley, Brad Basse and Mike Baker. Also present were County Attorney Jerry Williams, County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt.
Chairman Lumley led those present in the Pledge of Allegiance.

Approval of Agenda Mike Baker moved approval of the agenda with the following additions:
Other Business: 2. Review Planner Applications
Executive Session — Personnel
Brad Basse seconded the motion. Motion carried.

Appoint Board Members Clerk Odde presented the applications received in response to advertising for members of the Hospital Board and Land Use Planning Board. After consideration of the applications, ballots were cast, with Sarah Miller receiving two votes and Carl Leyba receiving one vote for the Hospital Board, and Heath Overfield receiving three votes and Carl Leyba receiving no votes for the Land Use Planning Board. Brad Basse moved to appoint Sarah Miller to the Hospital Board and Heath Overfield to the Land Use Planning Board. Mike Baker seconded the motion. Motion carried. Letters will be sent to all applicants notifying them of the Commissioners' decision.

Bid Opening — Museum Rooftop HVAC Unit

Clerk Odde presented the three bids received in response to the County's advertising for bids to replace the rooftop air conditioning unit at the museum. Bids were submitted as follows: Randolph Refrigeration - $14,000.00; Riverbend Sheet Metal - $13,299.41; Steve's Plumbing - $9,480.00. Clerk Odde reported that the bid request had been properly advertised and the County Attorney had reviewed the bid documents prior to publication. Brad Basse moved to accept the bid from Steve's Plumbing to replace the Museum rooftop HVAC unit per the bid specifications in the amount of $9,480.00. Mike Baker seconded the motion. Discussion: the Commissioners expressed some concern over the vagueness of the bid from Steve's Plumbing and the large discrepancy in the bid prices. However, the signed acknowledgement received from the successful bidder indicates that the required specifications will be met. Commissioner Basse amended his motion to state that the bid award will be subject to an acceptable review of the submittal information by Maintenance Foreman Chuck Carver and Commissioner Basse. The second concurred with the amendment. Chairman Lumley expressed his appreciation for the thoroughness and depth of information contained in two of the three bids. Motion carried.

Final Public Hearing — Land Use Change Request — Town of Thermopolis Water Tank

Chairman John Lumley declared the public hearing on the Land Use Change request for land to be used for a water tank for the Town of Thermopolis open at 4:30 p.m. Planner Lee Campbell reviewed the letter to the Commissioners from the Land Use Planning Board recommending approval for the change in use from agricultural to industrial for the property purchased from JB and Ellen Roden by the Town for a new water tank site. Planner Campbell indicated that, as a political entity, the Town of Thermopolis is exempt from the county's subdivision regulations per State Statute 18-5-303(a)(v), so there will be no plat for approval. No written or oral comments have been received from the public either for or against the land use change during the process. Commissioner Basse recused himself from discussion and voting on the matter due to his status as a subcontractor on the Town's water tank project. After three calls for further public comment, receiving none, Chairman Lumley declared the public hearing closed at 4:40 p.m. Mike


Baker moved to approve the Town's request for a land use change from agricultural to industrial on the parcel purchased for a new water tank site. John P. Lumley seconded the motion. Motion carried.

County Attorney's Office Copier

As the Commissioners requested at the last meeting, County Attorney Jerry Williams returned with additional quotes for the new copier his office would like to purchase. After reviewing quotes from Mountain West Business Products and The Office Shop, Inc., Brad Basse moved to accept the bid from The Office Shop for a Canon Image Runner Advanced C2030 in the amount of $6,488.00 with the County Attorney having the leeway to make the decision regarding trade-in of the old machine. Funds to come from Courthouse Equipment as previously discussed. Mike Baker seconded the motion. Motion carried.

HSC Fire Warden Discussion

HSC Rural Fire District representatives Jay Duvall and Mark Collins presented the Commissioners with a letter from A.J. Helm resigning his position as HSC Fire Warden effective immediately. Mr. Helm recommended Jay Duvall be appointed as the new Fire Warden due to Mr. Duvall's education, training and experience in this area. After discussion and consultation with the County Attorney regarding the requirements for appointing a new fire warden, Brad Basse moved to accept AJ Helm's resignation and draft a letter thanking him for his past service. Mike Baker seconded the motion. Motion carried. Mike Baker then moved to appoint Jay Duvall as the new Hot Springs County Fire Warden. Brad Basse seconded the motion. Motion carried. Mr. Duvall and Mr. Collins indicated that they would return within the next few meetings with a recommendation for appointment of a Deputy Fire Warden.

Other Business

Award Commissioners Scholarships - The Commissioners reviewed the five applications received for the 2011 County Commissioners Freshman Scholarships. Three recipients were chosen, as well as two alternates. Names of the scholarship winners will be announced at the Hot Springs County School District's Senior Awards Night Ceremony to be held on Monday, May 16, 2011. Commissioner Mike Baker will present the scholarship at Awards Night.
Review Planner Applications — Clerk Odde presented the five applications received in response to advertising for the Planner position opening for the Commissioners' review. The Commissioners decided to discuss the attributes of the candidates during Executive Session. Interviews will be conducted on April 25, 2011 beginning at 2:15 p.m.

Airport Activity Report — March, 2011
Carol Burns — Eagle Scout Recognition Request — Commissioners approved providing a certificate of recognition for Bralter Stewart's Eagle Scout Award
SLIB — Direct Revenue Distributions & Grant program Update
US Census Bureau — Count Resolution Process
Bureau of Reclamation — Snowmelt Runoff Forecast
Fairboard Minutes
BLM — Wagonhound Pit Permit Extension
Wyoming Department of Health — County Health Officer Funding
Wyoming Dept. of Labor Standards — Bid Investigation Response
BLM — Federal Register Notice of Proposed Public Land Sale — Jim Wilson
The Commissioners reviewed the foregoing correspondence and action was taken as noted.

Executive Session

Mike Baker moved to enter Executive Session at 5:36 p.m. for reasons of personnel discussions. Brad Basse seconded the motion. Motion carried. Brad Basse moved to leave Executive Session and designate the minutes of the Executive Session as sealed records. Mike Baker seconded the motion. No action was taken during Executive Session. After review of the applications for the Planner position, Mike Baker moved to eliminate Mr. Bobby Lewis as a candidate and authorize Clerk Odde to schedule the other four candidates for interviews beginning at 2:15 p.m. on April 25, 2011. Clerk Odde was authorized to disclose a salary range of $35,000 - $45,000 annually when contacting the candidates to set up interviews. Brad Basse seconded the motion. Motion carried.



There being no further business to come before the Board of County Commissioners at this time, Brad Basse moved to adjourn. Chairman Lumley declared the meeting adjourned at 6:00 p.m.

John P. Lumley, Chairman Hans Odde, Clerk to the Board


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