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MINUTES OF COUNTY COMMISSIONERS MEETING
June 5, 2012


STATE OF WYOMING ) OFFICE OF THE BOARD OF
  ) COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS ) THERMOPOLIS WYOMING
    June 5, 2012
The Hot Springs County Board of Commissioners met in regular session on Tuesday, June 5, 2012 at 9:00 a.m. in the Commissioners Room at the Government Annex.

Present were Commissioners Brad Basse, John Lumley and Mike Baker. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt. Chairman Brad Basse led those present in the Pledge of Allegiance.

Approval of Agenda
Mike Baker made a motion to approve the agenda as presented. John Lumley seconded the motion. Motion carried.

Approval of Minutes
John Lumley made a motion to approve the minutes of the special meeting on April 19, 2012 and the regular meetings on May 1, 2012 and May 15, 2012 as presented. Mike Baker seconded. Motion carried.

Approve Bills
The following bills were submitted for approval: (see attached). Payroll for May, 2012 - $162,602.83.

WYDOT – 2012 State Transportation Improvement Program
WYDOT District 5 Engineer Shelby Carlson appeared before the Commissioners to present the 2012 State Transportation Improvement Plan. Ms. Carlson reviewed the projects completed with federal stimulus money over the last three years, as well as completed and ongoing state-funded projects. Ms. Carlson indicated that Wyoming is primarily a “Matching" state in that 80% of funds expended on state highways are federal funds, with the remaining 20% coming from state funds. Due to a lack of funds, WYDOT has moved from an improvement mode to a preservation mode in highway management planning. Commissioner Baker asked for suggestions on planning future projects in the County. Ms Carlson suggested formation of a task force involving all interested parties to do value engineering and functional analysis to evaluate projects. Keith Compton reviewed upcoming projects in the Hot Springs County area, including a preservation project in Wind River Canyon that was not listed on the current project list. Ms. Carlson informed the Commissioners that there will finally be a WYDOT Weather-Camera location in the Wind River Canyon by the end of this year.

WIC Program Update
Kathleen Nichols presented information on the Washakie County WIC program. This program has clinics in Worland, Greybull and Thermopolis, serving surrounding communities in the Big Horn Basin. WIC is a federally-funded nutrition assistance program serving pregnant and post-partum women, infants and children ages 1-5. The Hot Springs County caseload averages 100 participants per month, and is the smallest of the three clinics. Nationwide, the WIC program is currently targeting prevention of childhood obesity and encouragement of breast-feeding of newborns through nutrition education.

Public Hearing – Lane 3 County Road Dedication
Chairman Basse declared the public hearing on the dedication of Lane 3 as a county road open at 11:45 a.m. There was no one from the public present for the hearing. After three calls for comment, hearing none, Chairman Basse declared the hearing closed at 11:47 a.m. Clerk Odde presented Resolution 2012- 04 designating Lane 3 as a county road for the Commissioners' consideration. John Lumley moved to approve Resolution 2012-04 as follows:

RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF HOT SPRINGS COUNTY, WYOMING
RESOLUTION NO. 2012-04
DESIGNATING LANE 3 AS A COUNTY ROAD
WHEREAS, The Board of County Commissioners of Hot Springs County have decided to establish County Road 37, also known as Lane 3, as a County Road commencing at US Highway 20 in

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Hot Springs County, Wyoming, running thence west, and terminating at County Road 32, also known as Lane 7.
WHEREAS, easements and legal rights of ways have been obtained fro the entire area of the road herein and filed with the County Clerk of Hot Springs County in the public record,
WHEREAS, notification of the intent to establish said road as a county road was published for three (3) successive weeks in three (3) successive issues of the Independent Record as required by Wyoming Statute § 24-1-101 (a), a copy of the certification of the publication of said public notice being attached hereto as Exhibit A,
WHEREAS, notice was delivered to all persons owning land along said road pursuant to Wyoming Statute § 24-1-101 with the statement, "All objections thereto or claims for damages by reason thereof must be filed in writing with the county clerk of Hot Springs County, before noon on the 25th day of May A.D. 2012 or such road will be established without reference to such objections or claims for damages."
WHEREAS, on this 5th day of June A.D. 2012, no objections to the establishment of said road have been received.
NOW THEREFORE, BE IT RESOLVED that, all requirements for establishing county roads having been met, pursuant to Wyoming Statute § 24-1-101, we hereby declare that County Road 37, also known as Lane 3, as a County Road commencing at US Highway 20 in Hot Springs County, Wyoming, running thence west, and terminating at County Road 32, also known as Lane 7, is designated as a Hot Springs County road .
Signed on this 5th day of June A.D. 2012.

Mike Baker seconded the motion. Motion carried.

Airport Update
FAA Request for Reimbursement #6 – AIP #02 – Clerk Odde presented FAA Request for Reimbursement #6 for the Commissioners' approval. Mike Baker moved to approve FAA Project 3-56-0043-02 RFR #6 in the amount of $158,871.00. John Lumley seconded the motion. Motion carried.
WYDOT - Aeronautics Division Request for Reimbursement #6 – AIP #02 – Clerk Odde presented WYDOT-Aeronautics Division Request for Reimbursement #6 for the Commissioners' approval. John Lumley moved to approve WYDOT-Aeronautics Division Project THP-11A-2807/FAA #3-56-0043-02 RFR #6 in the amount of $5,017.00. Mike Baker seconded the motion. Motion carried.
Airport Layout Plan – Jeremy Gilb presented the revised Airport Layout Plan for the Commissioners' signature. The FAA has reviewed the ALP and given verbal approval. Mike Baker moved to approve the chairman's signature on the Airport Layout Plan. John Lumley seconded the motion. Motion carried.
Progress Update – Mr. Gilb asked if the Commissioners had any questions resulting from the 85% Design Review work session held last week. Commissioner Baker asked for clarification regarding the separation of the fencing/demolition/road building project from the other Phase I projects and the acceptability of that to the funding agencies. Mr. Gilb explained that no decisions will be made on that project until the Supplemental Environmental Assessment has been completed. The supplemental EA is in progress and should be completed by the first part of July. Work continues on the pavement design and the agreement with WYDOT for moving the road-closed gate.

Maintenance Monthly Report
Maintenance Foreman Chuck Carver reported that the annual maintenance and repair work on the building elevators has been completed. He will be attending a class on the cylinder locks in Golden, Colorado next week. Mr. Carver has been notified that Rocky Mountain Power has denied the county's claim on the damaged boiler contactor on the grounds it was the county's responsibility to protect those circuits. Preventative maintenance and repairs will be done this week on the HVAC systems in the county buildings, including the problematic unit at the Museum building. Mr. Carver indicated that he would run the wires for the last few phone drops on the new system so that Mr. Bath could finish that up when he comes next time. The weeds on the corner of Lane 3 will be cleared off this week. Mr. Carver answered questions from the Commissioners regarding his budget request for the sidewalks surrounding the library.

Road and Bridge Monthly Report
Pit Report – Supervisor Ray Shaffer stated that work still continues on the Wagonhound expansion permit – he expects it to be approved soon. The annual DEQ-BLM pit inspection will take place on June 21st.
Update – Demolition on the old Search & Rescue building has been completed. The Grass Creek road project will finish up this week. Pit run will be hauled out of the Brown pit to complete the project. The chipping project is scheduled to begin July 9th. Mr. Shaffer continues to investigate the purchase of a

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tractor and mower versus leasing the tractor and purchasing the mower and will report back to the Commissioners as they work through the budget. Soil sterilization work is finished – now working on chemical removal of sagebrush. Mr. Shaffer reported that he has recently purchased a year's supply of culverts in several different sizes. The road building seminar put on by L-TAP was very successful. The mag chloride application was not done during the training due to weather, but it will be applied later. All the state-provided signs have been installed on the county roads, and have very good reflectivity. Mr. Shaffer confirmed with the Commissioners that the rural section of Lane 3 is now officially open for public travel.

Planner Monthly Report
Planner Bo Bowman reported that the LUPB has forwarded the McClintock variance/subdivision request for consideration at the June 19th meeting. Annual storm water permits have been received for all the county gravel pits. The Conservation District has set up a Kirby Creek field trip for June 14th. The Commissioners are welcome to attend. Mr. Bowman reviewed discussions he has been having with Weldon Althoff regarding commercial lots in the Sage Valley subdivision to confirm that commercial development of the commercial lots will not require a land use change application. The Commissioners confirmed that land use change applications would not be required for lots designated as commercial use on the original Sage Valley plat. Mr. Bowman has distributed 11 septic system applications, received 6 back, and finalized 3. Recruitment efforts continue for LUPB members.

Emergency Management Monthly Report
Emergency Management Coordinator Bill Gordon reported that a representative from Wireless Advance Communications will be here tomorrow to inspect and perform maintenance on the community alert sirens. Mr. Gordon will follow up the inspection with an advertised test/demonstration of the sirens for the public. Wyo-LINK radio programming is progressing nicely. Questions regarding the necessity of a county-wide fire ban were referred to the County Fire Warden for discussion.

Youth Alternatives Monthly Report
Director Alan Rossler reported that he currently has 20 participants on diversion and 2 on supervised probation. Most of the participants are engaged and doing well at this point. There was one 48-hour hold related to a family situation in the month of May. Potential community service projects at TV Draw and the Library were discussed.

Lane 3 Update
Engineering Associates representative Anthony Barnett appeared before the Commissioners to discuss the start date change request from Dave's Asphalt. Due to his workload in the Riverton area, Mr. Long would like to postpone the start date of the Lane 3 project contract to June 21, 2012, as discussed at the pre-construction meeting held in May. After discussion, Mike Baker moved to approve Notice To Proceed – Amendment No. 1 changing the project start date to June 21, 2012, with Substantial Completion within 80 days, and Final Completion to occur 10 working days following the date of Substantial Completion. John Lumley seconded the motion. Motion carried. Mr. Barnett reported that the final map showing locations should be complete by the June 19th meeting.

Public Health – Long Term Care – Home/Community Based Services Contract – Amendment #1
Public Health Nurse Marie McDougall presented the Long Term Care-Home/Community Based Services Contract – Amendment #1 for the Commissioners' approval. The purposes of the amendment are to a) extend the term of the contract through Jun 30, 2013, b) change the requirements for telephone evaluations of medical necessity, c) add additional HIPPA language to the contract and d) add the Program of All-Inclusive Care for the Elderly to the list of programs for which medical eligibility must be determined. The amendment has been reviewed and approved by the County Attorney. John Lumley moved to approve Amendment #1 to the LTC-H/CBS Contract between the Wyoming Department of Health and Hot Springs County Public Health Nursing. Mike Baker seconded the motion. Motion carried.
Mrs. McDougall then presented the signature pages for the Maternal Child Health grant previously approved by the Commissioners for Chairman Basse's signature.

Tax Rebates
Assessor Shelley Deromedi presented the following tax rebate for the Commissioners' approval:

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Rebate #3-12–Uncollectible Personal Property Taxes 2008-2011-Total Taxes $290.39
Parcel #4377 – Leathers, Mary dba Celestial Cottage - We have had this property on the tax roll since 2008, when we put it on with a new business estimate. We have never received a listing of personal property from this taxpayer, although we sent notices each year. We did remove it for 2012 since we got a call from Mary Leathers in 2012 saying that the business closed 1/1/2008. The 2008 taxes were paid, and ask the commissioners cancel the taxes for years 2009 ($43.36), 2010 ($44.02) and 2011 ($46.23), for a total of $133.61.
Parcel #845 - Wagner, Sharon – This is a 1968 Clarion mobile home with unknown title believed to be situated and abandoned on State of Wyoming land near Cowboy Mine Road. To our knowledge the last person living there was Sharon Wagner who is now deceased. The mobile home is in very poor condition, probably unlivable. We have been mailing notices of value to Vicki Wagner who has not paid the taxes since 2007. I ask the commissioners to cancel taxes for 2008-2011 in the amount of $73.14 for the four years.
Parcel #2203 – Brown, Mitchell & Dottie c/o Theroux, Tina - This is a 1979 Rollohome mobile home with unknown title believed to be situated and abandoned in storage behind D & A Construction. To our knowledge the last person to have title was possibly Mitchell and Dottie Brown who were selling the mobile home to Tina Theroux. Browns are not giving her the title until mobile home is paid for and also are not going to pay the taxes since the mobile home is in such poor shape now. We had a moving permit in 2007 to move the mobile home to Grandview but find it vacant and parked behind D & A. The mobile home is in very poor condition, probably unlivable. We have been mailing notices of value to Brown, % Theroux, and taxes have not been paid since 2008. I ask the commissioners to cancel the taxes for 2008-2011 in the amount of $70.39 for the four years.
Parcel #4609 – Taylor, Kevin - This is a 1974 Titan mobile home that has a current title in the name of Kevin Taylor. It had been owned by Robert Phillips who sold it to John Martinez in 2009 who gave it to Kevin Taylor in 2010. Mr. Taylor was to remove it from the property, but it was never moved and Mr. Taylor said that he was going to give it back to Martinez. Kevin Taylor now lives in Colorado and all correspondence to him has been returned marked “Refused". The mobile home is in very poor condition, probably unlivable. I ask the commissioners to cancel the unpaid 2011 taxes in the amount of $13.25.
John Lumley moved to approve tax rebate #3-12 for Uncollectible Taxes-2011 in the amount of $290.39. Mike Baker seconded the motion. Motion carried.

Other Business
South Thermopolis Water & Sewer District CDBG Grant Draft Request # 3 - Clerk Odde presented Grant Draft Request #3 for the STWSD Expansion project. John Lumley moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #3 for the STWSD Expansion project in the amount of $14,867.00. Mike Baker seconded the motion. Motion carried.
Owl Creek Water Project CDBG Grant Draft Request # 7 – Clerk Odde presented Grant Draft Request #7 for the Owl Creek Water project. Mike Baker moved to approve the Wyoming Business Council Investment Ready Communities Grant Draft Request #7 for the Owl Creek Water District project in the amount of $4,218.00. John Lumley seconded the motion. Motion carried.
Consider Child Support Cooperative Agreements – The Commissioners reviewed the Cooperative Agreement for Responsibilities and the Cooperative Agreement for Receipt and Distribution of Payments between WyDFS-Child Support Enforcement Unit and Hot Springs County Clerk of District Court. The County Attorney and the Clerk of District Court have reviewed the documents and affixed their signatures. John Lumley moved to approve the Chairman's signature on the Cooperative Agreements for Responsibilities and Receipt & Distribution of Payments between the WyDFS-CSE Unit and the Hot Springs County Clerk of District Court. Total amount received under the agreement is not to exceed $8,508.00. Mike Baker seconded the motion. Motion carried.
Lane 3 Improvement Project IRP Grant Draft Request #20 – Clerk Odde presented the IRP Grant Draft Request #20 for the Lane 3 project. John Lumley moved to approve Grant Draft Request #20 to WYDOT for the Lane 3, Phase 1 & 2, IRP #CN15020 in the amount of $879.37. Mike Baker seconded the motion. Motion carried.

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Lane 3 Improvement Project SLIB Grant Draft Request #20 – Clerk Odde presented SLIB Grant Draft Request #20 for the Lane 3 project. Mike Baker moved to approve Grant Draft Request #20 for SLIB Grant #MRG-11008HS in the amount of $1,057.88. John Lumley seconded the motion. Motion carried.

Correspondence
Chris Ryan – Scholarship Thank You
NOWCAP – Pre-Application Notice – Housing Preservation Program
Museum Board Minutes – April 17th, May 4 , May 15th
Senior Citizens Center Board Minutes – April 26th
US Forest Service – Greater Greybull Vegetation Management Project – Scoping Statement / Request
for Public Comment
Governor's Office – Drought Disaster Declaration Response
Airport Monthly Operations Report – April, 2012

The Commissioners reviewed the foregoing correspondence items. No further action was taken on any of the items at this time.

Adjournment
There being no further business to come before the Board at this time, Chairman Basse declared the meeting adjourned at 3:05 p.m.
  Attest:
_______________________________
Brad Basse, Chairman
 _______________________________
Hans Odde, Clerk to the Board


BILLS – May, 2012
KONE INC. 369.15 / HOT SPRINGS VETERINARY CLINIC 117.00 WYOMING LAW ENFORCEMENT ACADEMY 185.00 / HOT SPRINGS COUNTY WEED & PEST 3,583.34 HOT SPRINGS COUNTY CPR CHAPTER 35.00 / WYOMING LIVESTOCK ROUNDUP 110.00 WYOMING LECC 70.00 / AFLAC (ACCOUNT #HW652) 822.70 STATE OF WYOMING - A&I 53.53 / ALLEGIANCE BENEFIT PLAN MANGT, INC. 73,127.14 ANITA WEISBECK 54.19 / H.O.P.E. AGENCY 9,000.00 ATLAS OFFICE PRODUCTS, INC. 299.72 / BRESNAN COMMUNICATIONS 55.20 BARTON STAM 473.94 / BIG HORN WATER 116.50 BIG HORN COOP MARKETING ASSOCIATION 39.43 / BLAIR'S SUPER MARKET 511.71 PITNEY BOWES 750.00 / BRENNTAG PACIFIC,INC. 1,589.64 BROKERS NATIONAL LIFE 474.20 / BRUCE N. "BO" BOWMAN 9.43 / CAROL PICKETT 41.78 CENTURYLINK 803.00 / RED ROCK FAMILY PRACTICE 317.00 THERMOPOLIS HARDWARE 519.47 / COLONIAL SUPPLEMENTAL INS. 148.60 VERIZON WIRELESS 51.38 / VERIZON WIRELESS 45.52 / VERIZON WIRELESS 59.06 VERIZON WIRELESS 267.98 / VERIZON WIRELESS 51.11 COVENANT INSURANCE GROUP, INC. 5,500.00 CREATIVE PRODUCT SOURCING, INC. 1,302.00 / CROWLEY AIR SERVICE, LLC 4,904.92 DANIEL S. WEBBER 146.24 / DEBRA A. GERHARTER 18.80 / DON'S IGA 98.87 ENGINEERING ASSOCIATES 2,299.74 / ELECTION SYSTEMS & SOFTWARE 450.00 SHELL FLEET PLUS PROCESSING CENTER 47.65 / FLEETPRIDE 95.96 PINNACLE BANK OF THERMOPOLIS 38,945.32 / FOOD SERVICES OF AMERICA 3,976.02 GDA ENGINEERS 167,232.70 / GOTTSCHE THERAPY REHAB WELLNESS 350.00 MOUNTAIN WEST BUSINESS SOLUTIONS 36.97 / MOUNTAIN WEST BUSINESS SOLUTIONS 116.28 HANS ODDE 450.51 / HITEK COMMUNICATIONS 436.50 / RAMADA PLAZA RIVERSIDE 154.00 HONNEN EQUIPMENT CO. WYO 1,311.68 / HOT SPRINGS MUSEUM 50,000.00 HOT SPRINGS COUNTY 85.79 / HOT SPRINGS COUNTY HEALTH INS ACCT 59,070.61 HOT SPRINGS CO. SCHOOL DIST #1 9,417.36 / INDEPENDENT RECORD 4,044.14 INDOFF INC. 571.64 / JILL JACOBSON 2,000.00 / JOHN P. LUMLEY 457.87

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JULIE MORTIMORE 162.00 / KAREN SLOCUM 25.76 / KIMBERLY BLACK 342.99 LOCAL GOVERNMENT LIAB. POOL 19,346.00 / LOUIS A. FALGOUST 500.00 MARCIA E. BEAN 318.17 / MARY A. GORDON 79.96 / MARY L. SCHEIBLE 875.00 MARIE MCDOUGALL 420.01 / MEADOW GOLD DAIRY 254.78 HOT SPRINGS COUNSELING SERV. 500.00 / MESSENGER & OVERFIELD 1,134.32 MIKE BARTON 1,470.00 / NATIONAL BUSINESS SYSTEMS,INC. 232.46 NIOBRARA HEALTH CENTER 113.00 / O'REILLY AUTO PARTS 32.85 THE OFFICE SHOP, INC 173.46 / OWL CREEK GRAPHICS 1,573.62 OWL LUMBER INC. 117.87 / OWL CREEK WATER DISTRICT 4,218.00 ROCKY MOUNTAIN POWER 3,977.29 / PAMIDA 79.55 / PERFORMANCE AUTO & GLASS 240.68 PERFORMANCE AUTO & GLASS 329.18 / PIZZA HUT 225.00 PINNACLE BANK OF THERMOPOLIS 40.00 / PINNACLE BANK OF THERMOPOLIS 1,990.00 POSTMASTER 370.00 / PUBLIC SAFETY CENTER,INC. 335.88 / CENTURY LINK 651.10 CENTURY LINK 6.44 / GORRELL & HOPKINSON, P.C. 323.75 RICK'S WELDING & REPAIR 225.00 / RT COMMUNICATIONS, INC. 2,359.19 SANOFI PASTEUR, INC. 1,114.09 / SERLKAY PRINTING 397.00 SHOSHONE OFFICE SUPPLY 707.63 / SNOW CREST CHEMICALS 230.25 HOT SPRINGS CO SENIOR CITIZENS INC 21,146.10 / THE STANDARD INS. CO. 1,406.39 SOUTH THERMOPOLIS WATER&SEWER DIST. 14,867.00 TEAM LABORATORY CHEMICAL CORP. 304.65 / TEEPEE POOLS 277.00 / THE SHOPPE 100.00 TOWN OF THERMOPOLIS 1,479.81 / TRAVELING COMPUTERS, INC. 6,989.95 TRACTOR GUYS, INC. 926.18 / TRACTOR & EQUIPMENT 8,422.60 TRI COUNTY TELEPHONE ASSOC,INC 334.29 / VERIZON WIRELESS 34.60 VERIZON WIRELESS 34.60 / VICKLUND PHARMACY 160.28 / VISA - CARD ONE 607.51 VISA - CARD TWO 76.73 / VISA - CARD THREE 324.76 / VISA - CARD FOUR 632.51 VISA - CARD FIVE 149.25 / VISA - CARD SIX 10.00 / VISA (CARD EIGHT) 89.17 VISA 176.63 / VISA 190.00 / WYOMING COUNTY ASSESSOR'S ASSOC. 280.00 WYOMING CO COMMISSIONERS ASSOC 6,125.00 / WCS TELECOM 279.24 WEST PAYMENT CENTER 121.10 / WILLIAM F. GORDON 197.00 EMPLOYMENT TAX DIVISION 2,557.76 / WYOMING.COM 38.75 WYOMING DIVISION OF 289.00 / ORCHARD TRUST COMPANY 5,979.26 WYOMING GAS 1,155.88 / WYONET INC. 113.95 / WYO RETIREMENT SYSTEM 22,468.33 036-NCPERS GROUP LIFE INS. 256.00 / WYOMING STATIONERY 68.95 WYOMING TECHNOLOGY TRANSFER CENTER 135.00
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