MINUTES OF COUNTY COMMISSIONERS MEETING
|STATE OF WYOMING||)||OFFICE OF THE BOARD OF|
|COUNTY OF HOT SPRINGS||)||THERMOPOLIS WYOMING|
|July 19, 2011|
The Hot Springs Board of County Commissioners met in regular session on Tuesday, July 19,
2011 at 4:00 p.m. in the Commissioners Room at the Government Annex.|
Present were Commissioners John P. Lumley, Brad Basse and Mike Baker. Also present were County Attorney Jerry Williams, Chief Deputy County Clerk Karen Slocum and Administrative Assistant to the Commissioners Penny Herdt.
Chairman Lumley led those present in the Pledge of Allegiance.
Approval of Agenda
Brad Basse moved to approve the agenda with the following additions:
Regular Business4:10 p.m.PlannerNRPC Workshop
6:25 p.m. CommissionersRadio Station/Emergency Notification Issues
Mike Baker seconded the motion. Motion carried unanimously.
Wyoming Rural Road Safety Program Memo of Understanding
Road & Bridge Supervisor Ray Shaffer presented a Memorandum of Understanding between WYDOT and the Hot Springs County Commission for the Commissioners' approval. WYDOT will be supplying approximately 40 new road signs to the County under the Wyoming Rural Road Safety Program at no charge. In return, the County Road & Bridge Department will install the signs on the county roads. Mike Baker moved to approve for the Chairman's signature the MOU between WYDOT and the Hot Springs County Commission regarding the Wyoming Rural Road Safety Program Project HRRR 0.00 B119094. Brad Basse seconded the motion. Discussion: County Attorney Jerry Williams has reviewed the MOU and approved it for content. Motion carried unanimously.
County Planner Bo Bowman appeared before the Commissioners to discuss a workshop that the Natural Resources Planning Committee would like to sponsor to assist county residents with their preparation of comments on the BLM BHB Resource Management Plan. The workshop is scheduled for August 11, 2011, at 6:00 p.m. in the Episcopal Church meeting room. Mr. Bowman discussed the anticipated costs for this workshop for things such as postcards, postage and advertising. The Commissioners agreed that the County's share of those costs should come from the RMP line item and gave Mr. Bowman their approval to proceed.
Executive Session — Land Acquisition
Brad Basse moved to enter Executive Session at 4:10 p.m. to discuss land acquisition. Mike Baker seconded the motion. Motion carried. Those present for the Executive Session included Commissioners Lumley, Basse and Baker, County Attorney Williams, Deputy Clerk Slocum, Admin Herdt, and GDA representative Dustin Spomer. Mike Baker moved to leave Executive Session at 4:43 p.m. Brad Basse seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session.
GDA representative Dustin Spomer reported that GDA representatives held a very productive meeting today with High Plains Power to discuss placement of electrical power at the airport. Mr. Spomer indicated that the geo-technical studies have resumed at the prospective airport site and he anticipates they will conclude towards the end of the week. In response to questions from Commissioner Baker, Mr. Spomer indicated that, while he will not have any definitive answers until the lab reports come back, preliminary indications are that some of the anticipated problems with the soils are not as severe as previously thought. Investigation has revealed that, while there has been some minor irrigation of the land recently, there has been no true flood irrigation of the area for quite some time.
Consider Contract with WYDOT for WYO-Link Service
Emergency Management Coordinator Bill Gordon presented a contract between WYDOT and Hot Springs County regarding operational arrangements for the WYO-Link Portable Enhancement Site for the Commission Chairman's signature. After extensive discussion with the County Attorney, Brad Basse moved approval of the contract between WYDOT and Hot Springs County for the WYO-Link Portable Enhancement Site. Mike Baker seconded the motion. Motion carried unanimously. Mr. Gordon provided the Commissioners with a copy of the recorded access easement granted by Herrin Ranch to WYDOT for the tower site. County Attorney Williams had several questions about the easement agreement, which resulted in an agreement that Mr. Williams would review the document and draft a revised easement agreement if he felt it was necessary, which Mr. Gordon would then get signed and recorded in the County Clerk's office. WYO-Link Communications Tower Overhead Power Mr. Gordon discussed the procedure for providing electrical power to the WYO-Link tower site. The original planned access point has been blocked by construction by another entity that uses land adjoining the tower site, so a new overhead access point for providing power to the WYO- Link tower site is necessary. Estimated costs for the electrical service are approximately $5800- $6200 for construction and $1,000 for new survey work. Half of these costs will be borne by the Town of Thermopolis. Mike Baker moved to approve funds up to $4,000 for installation of electrical service to the WYO-Link tower site. Brad Basse recused himself from voting due to his status as a materials supplier on the project. John P. Lumley seconded the motion. Motion carried with Lumley and Baker voting aye and Basse abstaining.
Award Lawn Mower Bids
Maintenance Foreman Chuck Carver presented the two bids received for a lawn mower. Bids were received from Park County Implement of Powell for $10,600.00 and Greenline Equipment of Riverton for $10,550.00. The bids were identical in every respect but price. After reviewing the bids, Brad Basse moved to accept the bid from Greenline Equipment of Riverton in the amount of $10,550.00 for a John Deere Z920A Commercial mower with a 14-Bushel Collection system. Mike Baker seconded the motion. Discussion: Funds to come out of the Rolling Stock budget line item. Motion carried unanimously.
Parking Lot Sidewalk
The Commissioners asked Mr. Carver to work up specifications and seek bids for the parking lot sidewalk project which was removed from the SLIB Consensus Project list.
Search & Rescue Report
Search & Rescue Captain Chad Baldes appeared before the Commissioners to give an update on the County Search & Rescue activities. The group currently has ten active members, with several younger recruits joining the squad recently. Mr. Baldes thanked the Commissioners for all their efforts to procure the new building for Search & Rescue. He reported that several
outside Search & Rescue groups have used it for various classes and training and that vehicle maintenance has been greatly enhanced with the new facility. Mr. Baldes discussed the ongoing need for newer vehicles — the older ones are no longer reliable enough to be used regularly, and members are using their own vehicles more often than not. The Jet Ski acquired from the Sheriff's department has been very useful lately. Mr. Baldes reported that he has been spending the majority of the Search & Rescue budget replacing old equipment such as harnesses and ropes. This equipment has expiration dates and must be replaced regularly. Chairman Lumley provided Mr. Baldes with a card for Carl Florence — Fremont Motors Fleet Coordinator for the state and suggested he talk to Mr. Florence regarding upgrading the vehicles.
TANF/CPI Grant Application
Hot Springs County Counseling Center representative Colleen Gardner presented the TANF/CPI Grant application for the Commissioners' consideration. This grant is for $41,500.00, runs from 10/1/11 — 9/30/11, and provides funding through the Public Health Department for programs for the HOPE Agency, Cloud Peak Counseling, and the HSC Counseling Center. The application is due August 1, 2011. Due to the absence of Public Health personnel, the application was not completely filled out, so Ms. Gardener reviewed the uses for the money and how it was allocated among the three agencies. Brad Basse moved approval of the TANF/CPI Grant application subject to completion of all areas of the form, and signature of the chairman upon review of the completed form by the County Attorney. Mike Baker seconded the motion. Motion carried unanimously.
Administrative Services Agreement — Allegiant Insurance
As the County Attorney had not yet completed his review of this agreement, it was rescheduled to the August 2nd Commissioners meeting for consideration at that time.
Owl Creek Water District Project — Request for Release of Funds & Environmental Review Report
Owl Creek Water District representative Harry Hughes reported that the Owl Creek Water Supply Project is now 100% funded through grants and loans. Mr. Hughes presented two documents for the Commissioners' review and approval — the HUD Request for Release of Funds and Certification, which allows for release of the Wyoming Business Council funding, and the Environmental Review Record, which accompanies submission of the Environmental Assessment to the Wyoming Business Council to fulfill the requirements for the CDBG funding. Brad Basse moved submission of the Request for Release of Funds & Certification to the U.S. Dept. of HUD through the Wyoming Business Council for the Owl Creek Water Supply Project, Phases I & II, subject to completion of the blank portions of the form by CDBG Program Manager Sandy Quinlan, per her directions. Mike Baker seconded the motion. Motion carried unanimously. Mike Baker moved to approve the chairman's signature on the Environmental Review Record with the Finding of No Significant Impact for the Owl Creek Water Supply Project, Phases I & II. Brad Basse seconded the motion. Motion carried unanimously.
Radio Station/Emergency Notification Issues
Local citizen Harvey Seidel had appeared before the Commissioners at Monday's budget hearing to discuss the fact that the local radio station has been off the air for some time. As this station is designated as the primary emergency notification broadcast source for the county, Mr. Seidel asked that the Commissioners look into what the station owners' future plans were and consider designating some other source for emergency broadcasting. Commissioner Basse moved to draft a letter to the station owners with assistance from Emergency Management Coordinator asking them the status of their service provision to the community and following up with a determination of other available sources for emergency broadcasting information. Mike Baker seconded the motion. Motion carried unanimously.
Lane 3 — WYDOT Preliminary Engineering Review Comments — Engineering Associates representative Heath Overfield reviewed WYDOT's Preliminary Engineering Review Comments for the Lane 3 project with the Commissioners. Mr. Overfield is working on a response to these comments and will present that response to the Commissioners at the August 2nd meeting. The Commissioners discussed today's phone call with the Spirit Master representative regarding the Pamida easement. It is hoped that there will be some movement on this by the end of this week.
D&D Machine — Airport Walkway Bid Complaint
Fair Board Minutes
Groathouse Construction — Annual Golf Tournament Invitation
Owl Creek Water District — Thank You
Office of Homeland Security — PSIC Grant Deadline Extension
Reid Odde — Scholarship Thank You
asin Authority — Notice of Intent to Vacate Office Space
Airport Activity Report — June, 2011
The Commissioners reviewed the foregoing correspondence. No action was required.
Brad Basse moved to enter Executive Session for reasons of litigation at 6:37 p.m. Mike Baker seconded the motion. Motion carried. Present for the Executive Session were Commissioners Lumley, Basse and Baker, County Attorney Jerry Williams, Chief Deputy Clerk Slocum, and Admin Herdt. Mike Baker moved to leave Executive Session at 6:55 p.m. Brad Basse seconded the motion. Motion carried. No action was taken during or as a result of the Executive Session.
There being no further business to come before the Board of County Commissioners at this time, Brad Basse moved to adjourn. Chairman Lumley declared the meeting adjourned at 7:00 p.m.
|John P. Lumley, Chairman||Karen Slocum, Chief Deputy County Clerk|