MINUTES OF COUNTY COMMISSIONERS MEETING
|- STATE OF WYOMING||)||OFFICE OF THE BOARD OF|
|COUNTY OF HOT SPRINGS||)||THERMOPOLIS WYOMING|
|January 05, 2010|
|The Hot Springs County Board of Commissioners met in regular session on Tuesday, January 05, 2010 at 9:00 a.m. in the Commissioners Room at the Courthouse.|
Present were Commissioners Brad W. Basse, John P. Lumley and Frank T. Manning. Also present were County Clerk Hans Odde, Hot Springs County Attorney Jerry D. Williams and Administrative Assistant to the Commissioners Penny Herdt. Chairman Brad W. Basse led those present in the Pledge of Allegiance.
|Approval of Agenda|
|John P. Lumley made a motion to approve the agenda with the following amendments:|
|11:30 a.m. – Donnie Bjorhus – Armory Joint Powers Board Issues|
11:30 a.m. – Public Hearing – Liquor License Transfer – Stones Throw Restaurant
|Frank T. Manning seconded the motion. Motion carried.|
|Approval of Minutes|
|Frank T. Manning made a motion to approve the minutes of December 01, 2009, and December 15, 2009, as presented. John P. Lumley seconded. Motion carried.|
|The following bills were submitted for approval: (see attached) Payroll for December 2009 - $155,458.76.|
|Airport Crack Seal Report – GDA representative Dusty Spomer gave a brief report on the airport crack seal project. The project is complete, but the grant is being held open until this spring to cover any problems that might arise over the winter. The project came in substantially under budget, so there is plenty of money left in the grant budget to cover anything that might arise in the spring.|
1. Select Chairman and Vice Chairman - Brad W. Basse removed himself as the chair and made a motion to designate John P. Lumley as Chairman of the Hot Springs County Board of Commissioners with Frank T. Manning as Vice Chairman. Frank T. Manning seconded. Motion carried. New Chairman Lumley thanked Commissioner Basse for his past service as chairman and thanked both Commissioner Basse and Commissioner Manning for the opportunity to serve as Chairman of the Board. New Vice-Chairman Manning thanked his fellow commissioners, the other elected officials and the courthouse staff for their help and support during his term as Commissioner.
|Hot Springs County Boards & Committees Appointments|
|Clerk Odde presented the county board openings to the Commissioners as follows:|
|The Commissioners reviewed the applications received in response to the advertisements placed in the Independent Record. Clerk Odde reviewed the requirements for board applications – Each applicant was to have filled out a Board Member Application form and returned it to the Clerk’s office no later than 5:00 p.m. on December 31, 2009. Some of the applications received had to be disqualified due to the failure of the applicant to comply with the application requirements. Two of the boards (Museum and Land Use Planning) and the Natural Resources Planning Committee did not receive enough qualified applications to fill all open positions. County Clerk Odde will re-advertise for those positions and they will be filled at a later meeting. The following positions were appointed:|
|Frank T. Manning made the motion to certify the appointments, notify all applicants and re-advertise for the unfilled positions. Brad W. Basse seconded. Motion carried.|
|Road and Bridge Monthly Report|
|Annual Reports for Gravel Pits – County Planner Lee Campbell appeared before the Commissioners
with Ray Shaffer to discuss the Annual Gravel Pit Report to be submitted to the DEQ. Mr. Shaffer will
provide Mr. Campbell with the necessary quantity information to complete the reports. Mr. Campbell
informed the Commissioners that the agreement with Ken Harvey for the gravel pit on East Sunnyside
expired in September, 2009. The county needs to either renew the agreement or terminate it. Mr.
Campbell discussed the reclamation requirements if the county decides to terminate the agreement. If
Mr. Harvey wanted to keep the pit open after termination of the agreement with the county, he would
need to complete the paperwork to assume the water and air quality permits and sign an Assumption of
Liability agreement to release the County from its reclamation responsibilities and liability regarding that
particular pit. Chairman Lumley asked Commissioner Basse to continue negotiations with Mr. Harvey
regarding the pit. Mr. Campbell will include a letter with the annual report to the DEQ indicating that
negotiations are ongoing at this time for that pit.|
Shop Addition – Mr. Shaffer reported that the shop addition is essentially complete. All that remains to be done is some wiring and sealing of the floor.
Repairs – Maintenance projects to be completed this winter include the replacing of the tracks on the John Deere 850C Track Machine. One of the trucks is using quite a bit of oil and the engine may have to be sent out of the shop to be repaired.
Road Projects – East River Road slope work is done. The guard rail needs to be replaced. Mr. Shaffer indicated that there should be funds available from the state to pay for this through the WYDOT High Risk Rural Roads program. The South Yellowstone Highway project is nearly complete. There will be discussions with WYDOT in the near future regarding responsibility for signage on the State highways for County Road approaches. Mr. Shaffer reported that he has been using borrowed traffic counters to obtain data on county roads for use in future grant applications, and will put the counters out again in the spring after the roads no longer need to be plowed for snow.
Speed Limit Changes – Mr. Shaffer discussed the push in the state legislature for statutory speed limits on county roads. Discussion right now is focusing on who would pay for formal traffic studies within the counties and how those studies should be performed. Mr. Shaffer also indicated some concern regarding costs of placing new speed limit signs if the limits were changed.
Land Use Plan Update – Mr. Shaffer indicated that the Road & Bridge department would like to see some road standards and policies added to the Land Use Plan which is currently under review for updating to accommodate new state statutes. He will ask the County Attorney to review the standards and policies and present them to the Commissioners at future meetings.
Shop Heater – Old heater needs replaced due to safety concerns. Mr. Shaffer doesn’t have a bid on the replacement yet, but will bring it before the commissioners when he receives it.
|Emergency Management Monthly Report|
|Emergency Management Coordinator Bill Gordon was unable to attend the meeting. A reminder letter regarding the Homeland Security/LETP grant has been received regarding a closure date of March 31, 2010. Admin Herdt was asked by Mr. Gordon to assure the Commissioners that all remaining grant funds will be expended by March 31, 2010.|
|Maintenance Monthly Report|
|Repairs – Maintenance Foreman Chuck Carver discussed the need to raise the Other County Buildings
budget line item to approximately $25,000.00 to cover such things as the new heater in the Road &
Bridge Shop when the 2010-2011 Budget is considered. Due to the age of the courthouse and other
county buildings, there will be some major upgrades required in the not too distant future. Still having
problems with the pipes/drains in the jail during cold weather—still working on finding solutions. Mr.
Carver reported that he had some good help from the Youth Alternatives program participants and was
able to get much of the courthouse carpet shampooed and all of the Christmas decorations taken down
this past couple of weeks. He is currently making an equipment/supply list for the new Government
Annex Controls – After meeting with Commissioner Basse and the mechanical consultant for Groathouse, Mr. Carver indicated that unless Johnson Controls is held to the bid specifications, which they currently have not met, he does not want to back-tie the Government Annex controls into the Courthouse control system due to concerns over installation and maintenance costs. Commissioner Basse reported that after discussions with the project mechanical engineer and Jake Schrickling of Plan1,
Johnson Controls will bring the Annex on-line and Johnson Controls will be held to providing the head end controller which communicates with the Courthouse control system as specified in the bid package. There should be no cost above the original bid price. Mr. Carver also discussed the necessity to make sure strainers are installed on the heating system in the new Annex building, as they are quite important to good operation of the heating system.
Lighting Grants – Commissioner Basse asked Mr. Carver to work with him on the grant application for lighting retrofits at various buildings in the county. The application is due January 15th .
|County Planner Monthly Report|
|Planner Lee Campbell reviewed the latest information regarding action being taken by the Governor’s office and the BLM regarding the sage grouse plan. Mr. Campbell reported that the Nakamura Record of Survey has been received and recorded by the Clerk’s office. No action is required by the Commissioners at this time.|
|Youth Alternatives Monthly Report|
|Director Bob Wyss gave his year-end report to the Commissioners. He had a total of 28 participants last year – 12 from Municipal Court, 12 from Circuit Court, 2 from District Court and 2 from other communities. Ages of the participants ranged from 10 -18 years old. There were two 48-hour holds. Almost 400 hours of community service was completed by the participants. None of the participants were placed in detention in 2009. Director Wyss reviewed the components of his program for the commissioners. One of his areas of primary focus has been on deferral, which has been very successful. Mr. Wyss presented his Fourth Quarter Draw Down Request in the amount of $5,662.61 for the Commissioners’ approval. Brad W. Basse moved to approve the 4th Quarter DDR for the VOA/OJJDP “Non-Participating” State Grant in the amount of $5,662.61. Frank T. Manning seconded the motion. Motion carried.|
|Armory Joint Powers Board|
|Recreation District Director Donnie Bjorhus appeared before the Commissioners to discuss needed repairs at the Armory. The old mercury vapor lights are becoming difficult to get bulbs and parts for and need to replaced as a safety issue. The heating system continues to be a concern. The Wyoming Business Council currently has a Facility Energy Efficiency Retrofit grant available that would pay for the majority of the lighting upgrade, but the Armory Joint Powers Board would be required to come up with a 20% match for the grant. Mr. Bjorhus is going to discuss with the City Council their willingness to participate in the match, and was looking for the Commissioners’ permission to pursue this grant. The grant deadline is January 15, 2010. The Commissioners agreed to work with the Town and the Recreation District to come up with a split for the match amount, and encouraged Mr. Bjorhus to continue pursuit of the grant.|
|Lane 3 Report|
|Consultant Harry Hughes, Owl Creek Engineering, discussed his research into funding sources for the Lane 3 project. One possibility is to make application for leftover CDBG funds from the State Lands & Investment Board. Also available are leftover Chapter 28 Large Unfunded/Underfunded Projects fundsSet County Board Member Training from the SLIB (mineral royalty funds). The next mineral royalty fund grant application deadline it would be possible to meet is March 19th . Frank T. Manning moved to authorize Mr. Hughes to pursue those grants, with appropriate compensation. Brad W. Basse seconded the motion. Motion carried. A letter has been received from Shelby Carlson, WYDOT District Engineer requesting the establishment of a consultant selection committee to select a project consultant and the completion of a reconnaissance inspection report to define all design characteristics for the Lane 3 project. The consultant selected by the committee would be responsible for the completion of the reconnaissance report. In order for the report preparation expenses to be reimbursable, the County must first have its selected consultant approved by WYDOT and have received a Notice to Proceed from WYDOT. Commissioner Basse moved to create a consultant selection committee to be comprised of the three county commissioners, a representative from Road & Bridge, and Dan McAfee with WYDOT. Frank T. Manning seconded the motion. Motion carried. Staff will draft a letter to Ms. Carlson regarding formation of the selection committee.|
|De-Accession of Museum Property - Museum Director Ross Rhodes informed the Commissioners that
Barton L. Barham wishes to change the status of an item in the museum’s possession belonging to his|
family from a Gift to a Loan. This requires going through the De-Accession process as outlined in State Statutes and Museum By-laws. Director Rhodes outlined the de-accession process, which requires approval from the Board of County Commissioners. In keeping with the Museum Board policies, Frank T. Manning moved to approve the de-accessioning of the 30-40 Winchester Rifle, changing the status of the rifle from a gift to a loan. Brad W. Basse seconded the motion. Motion carried.
Re-Modeling Costs – Director Ross asked for clarification regarding responsibility for costs to remodel the front entrance area of the museum. Commissioner Manning reminded Mr. Rhodes that he had agreed at a previous Commissioners meeting to fund the remodeling from his budget. Mr. Rhodes agreed to pay the bills out of the Museum budget.
|Big Horn Basin Transportation Authority Discussion - Commissioners discussed an e-mail received from Rich Douglass with the BHBTA regarding county participation in funding for the Transportation Authority. Originally the Commissioners had voted to contribute an amount of $4,687.50, contingent on equal participation by all four Bighorn Basin counties. Park County later opted not to participate, thus invalidating the four-county agreement. As a show of good faith, it was suggested that Hot Springs County instead contribute an amount based on the percentage of boardings that actually occur in this county. After considerable discussion, Brad W. Basse moved to contribute $1800.00 to the BHBTA, which is commensurate with Hot Springs County’s boarding numbers as supplied by the BHBTA. Frank T. Manning seconded the motion. Motion carried.|
|Set County Board Member Training – UW-CES Educator Tara Kuipers will conduct a training session
for all new and current county board members from 6:00—9:00 p.m. in the basement meeting room at Bighorn Federal on Thursday, January 21st . Anyone interested in serving on a board in Hot Springs
County is also welcome to attend.|
Counties vs. EQC Lawsuit – Clerk Odde informed the Commissioners that he had just received notification from Deputy Clerk of District Court Terry Cornella that Judge Skar has signed an order vacating the appeal of the lawsuit between the Counties and the EQC. Brad W. Basse moved to formally withdraw from legal action against the EQC. Frank T. Manning seconded the motion. Motion carried.
CDBG Grant Sponsorship – Owl Creek Water District Project – Owl Creek Water District Chairman Bart Bader appeared to discuss the County’s continued sponsorship of the Water District’s grant application for CDBG funds in the amount of $500,000.00. The first application was denied due to more immediate funding needs, but the District was encouraged to resubmit the application this spring/summer, when the District is closer to the starting date for their project. Frank T. Manning moved to approve sponsorship of the CDBG grant application for the Owl Creek Water District Project in the amount of $500,000.00. Brad W. Basse seconded the motion. Motion carried.
Consider Forest Road Agreement – Clerk Odde presented the annual Cooperative Forest Road Agreement between the county and the USFS-Shoshone National Forest for the Commissioners’ signature. County Attorney Jerry Williams has reviewed and approved the agreement for signature. Brad W. Basse moved to approve the Cooperative Forest Road Agreement between the county and the USFS- Shoshone National Forest. Frank T. Manning seconded the motion. Motion carried.
Consider Groathouse Construction Retention Letter – Clerk Odde reviewed the section of the contract with Groathouse Construction allowing for elimination of retention payments after the Government Annex project is more than 50% complete. As the project has passed that completion point, Groathouse has requested that retention payments stop and that the amount of excess retention payments and all interest earned on the retention account be returned to them at this time. Clerk Odde presented a letter for the Chairman’s signature authorizing the County Treasurer to accommodate Groathouse’s request. Commissioner Basse recused himself from discussion and voting due to his status as a subcontractor on the project. Frank T. Manning made a motion to sign the letter asking the Treasurer to cease retention payments and release excess retention funds in the amount of $18,149.00 plus accrued interest to Groathouse Construction, Inc. John P. Lumley seconded the motion. Motion carried.
Search & Rescue/AEOC Building DDR #6 – Clerk Odde presented Draw Down Request #6 for the Search & Rescue/AEOC Building in the amount of $443.30. Clerk Odde gave the Commissioners a progress report that indicated there may be a slight cost overrun on the project. Commissioner Basse recused himself from discussion and voting due to his status as a subcontractor on the project. Frank T.
Manning moved to approve DDR #6 for the Search & Rescue/AEOC Building in the amount of $443.30. John P. Lumley seconded the motion. Motion carried.
Road & Bridge Shop Addition DDR #6 – Clerk Odde presented Draw Down Request #6 for the Road & Bridge Shop Addition in the amount of $6,274.04. This will be the final draw down request, as all grant funds have now been expended. The project summary indicates a current cost overrun of roughly $21,500.00. Commissioner Basse recused himself from discussion and voting due to his status as a subcontractor on the project. Frank T. Manning moved to approve Final DDR #6 for the Road & Bridge Shop Addition in the amount of $6,274.04. John P. Lumley seconded the motion. Motion carried.
Public Health/Government Annex Building DDR #16 – Clerk Odde presented Draw Down Request #16 for the Government Annex Building in the amount of $269,423.76. Commissioner Basse recused himself from discussion and voting due to his status as a subcontractor on the project. Frank T. Manning moved to approve DDR #16 for the Government Annex Building in the amount of $269,423.76. John P. Lumley seconded the motion. Motion carried.
Consider Shoshone Cooperating Agency Coalition Fund Request – Pat Hickerson with the Shoshone Cooperating Agency Coalition has requested $3,000.00 in additional funding from the coalition members to cover the final billing from ERG for work on the Shoshone Forest Plan. The Federal Natural Resource Policy Funds have been completely expended at this time. Hot Springs County’s requested share of the final billing is $500.00. After discussion, Brad W. Basse moved to approve payment of $500.00 to the Shoshone Cooperating Agency Coalition contingent upon participation in full by all members of the coalition. Frank T. Manning seconded the motion. Motion carried.
State Board of Control – Notice to Appropriators of WaterThe Commissioners reviewed the foregoing items. Action taken as noted.
|At 2:01 p.m., Brad W. Basse moved to enter Executive Session for personnel reasons. Frank T. Manning seconded the motion. Motion carried. At 4:08 p.m., Brad W. Basse made motion to leave Executive session and return to regular session. Frank T. Manning seconded the motion. Motion carried. No action was taken during Executive Session.|
|County Coroner Resignation|
|With considerable regret, and expressing the County’s deep appreciation for his fifty years of service, Brad W. Basse moved to accept the resignation of County Coroner Clark Mortimore effective January 5, 2010. Frank T. Manning seconded the motion. Discussion: Clerk Odde was directed to notify the Republican Central Committee of the vacancy so that selection of a replacement can begin. Motion carried.|
|There being no further business to come before the Board at this time, Brad W. Basse moved to adjourn. Frank T. Manning seconded the motion. Motion carried.|
|John P. Lumley, Chairman||Hans Odde, Clerk to the Board|
|BILLS – DECEMBER, 2009|
|THERMOPOLIS - HOT SPRINGS 3,000.00||KONE INC. 331.05|
|HOT SPRINGS VETERINARY CLINIC 154.00||WASHAKIE COUNTY 916.34|
|BRUCO, INC. 520.40||RAMS HEAD FINANCIAL SERVICES 100.00|
|JACK'S UNIFORM & EQUIPMENT 12.00||N.A.D.A. APPRAISAL GUIDES 439.00|
|GALLS INC. 259.95||AFLAC 640.05|
|STATE OF WYOMING - A&I 81.61||ANITA WEISBECK 51.70|
|ARCHITECTURAL DOORS & HARDWARD, LLC 119.00||H.O.P.E AGENCY & CRISIS LINE 1,500.00|
|ATLAS OFFICE PRODUCTS, INC. 209.39||ATLANTIC SAFETY PRODUCTS 34.15|
|BARNARD DUNKELBERG & COMPANY 115,875.33||BARTON STAM 155.51|
|BIG HORN WATER 94.50||BIG HORN ENERGY 2,134.26|
|BLAIR'S SUPER MARKET 700.66||ROBERT WYSS 36.30|
|BRAD W. BASSE 376.75||BRIAN GREEN 50.00|
|BROKERS NATIONAL LIFE 451.00||BUSY BEE'S PRINTING 176.93|
|CLARION HOTEL 146.40||RED ROCK FAMILY PRACTICE 78.00|
|POSTAGE BY PHONE 1,000.00||THERMOPOLIS HARDWARE 234.17|
|COLONIAL SUPPLEMENTAL INS. 284.70||COMMUNITY HOME HEALTH SERVICES 1,250.00|
|VERIZON WIRELESS 56.39||VERIZON WIRELESS 29.38|
|VERIZON WIRELESS 64.03||VERIZON WIRELESS 265.34|
|VERIZON WIRELESS 36.82||C.O.T. ENTERPRISES 15.00|
|CINDY MAGELKY 86.67||DON'S IGA 322.41|
|DON'S IGA 159.00||DOWL HKM 472.50|
|D.R.A. SERVICES LLC 5,149.69||EATON SALES & SERVICE INC. 262.50|
|THE ELECTION CENTER 150.00||EXPRESS POLICE SUPPLY, INC 232.35|
|FLEETWOOD FINANCIAL CORP. 3,692.68||PINNACLE BANK OF THERMOPOLIS 35,999.07|
|FOOD SERVICES OF AMERICA 1,778.92||FRANK T. MANNING 184.15|
|FRANDSON SAFETY INC. 10.00||FRED HANSON CONSTRUCTION, INC. 1,120.00|
|GROATHOUSE CONSTRUCTION, INC. 333,702.00||H & H DOCUMENT SOLUTIONS 20.93|
|HEARTLAND AG-BUSINESS GROUP 45.00||HILTON GARDEN INN - LARAMIE 1,623.35|
|HOT SPRINGS COUNTY HEALTH INS ACCT 54,042.57||HOT SPRINGS CO. SCHOOL DIST #1 6,320.23|
|INDEPENDENT RECORD 2,626.66||INDOFF INC. 587.56|
|INTEGRA INFORMATION TECHNOLOGIES 193.20||JADECO, INC. 2,987.67|
|JILL JACOBSON 400.00||JOHN LUMLEY 341.01|
|LEE A. CAMPBELL 658.30||MAARET MCCAULEY 333.33|
|MARY GORDON 257.63||MBA OF WYOMING 86,576.98|
|MEADOW GOLD DAIRY 231.14||HOT SPRINGS COUNSELING SERVICE 100.00|
|MESSENGER & JUROVICH, P.C. 198.45||MOORE MEDICAL, LLC 156.75|
|NAPA MOTOR SUPPLY,INC. 34.98||ONE STOP REPAIR & 346.61|
|O'REILLY AUTO PARTS 40.96||OWL CREEK ENGINEERING 525.00|
|ROCKY MOUNTAIN POWER 3,798.41||PAMIDA 205.80|
|PERFORMANCE AUTO & GLASS 234.97||PERFORMANCE AUTO & GLASS 914.95|
|PERFORMANCE AUTO & GLASS 23.37||PENNY T. HERDT 95.99|
|PLAN ONE/ARCHITECTS 5,535.92||PLAINSMAN PRINTING & SUPPLY 51.52|
|POSTMASTER 1,094.50||QWEST 655.22|
|BEST WESTERN RAMKOTA HOTEL 154.93||RAYMOND E. SHAFFER 10.00|
|RECOVERY SYSTEMS 509.82||GORRELL & HOPKINSON, P.C. 120.00|
|RIVERSIDE PLUMBING 4,700.21||RIVERBEND SHEETMETAL, LLC 117.99|
|RIVERTON TIRE & OIL CO., INC. 505.95||RT COMMUNICATIONS, INC. 1,881.65|
|SAFEGUARD BUSINESS SOLUTIONS 186.15||SAM HAYNES 205.18|
|SANDRA L BAKER 440.00||SANOFI PASTEUR, INC. 1,743.27|
|SCOTT MILLER CONSTRUCTION 22,050.00||SHOSHONE OFFICE SUPPLY 602.27|
|SPSS INC. 446.25||THE STANDARD INS. CO. 1,380.79|
|THE STOREHOUSE 40.00||TEEPEE POOLS 337.00|
|THE CODY 553.00||THERMOPOLIS HARDWARE 31.54|
|TOWN OF THERMOPOLIS 37,995.41||TRAVELING COMPUTERS, INC. 5,964.93|
|TRACTOR & EQUIPMENT 75.99||TRI COUNTY TELEPHONE ASSOC,INC 333.65|
|GASES PLUS NORCO 100.80||VAXSERVE,INC. 358.06|
|VERIZON WIRELESS 44.18||VICKLUND PHARMACY 522.57|
|VICKLUND CAR CLINIC, INC. 104.10||VICKLUND PHARMACY 692.34|
|VISA - CARD ONE 62.99||VISA - CARD FOUR 6.22|
|VISA 52.66||VISA 132.39|
|WYOMING COUNTY & PROSECUTING 125.00||WCS TELECOM 276.88|
|WIRELESS ADVANCED COMMUNICATIONS 1,196.00||EMPLOYMENT TAX DIVISION 2,189.65|
|WYOMING.COM 40.00||WYOMING DIVISION OF 154.00|
|ORCHARD TRUST COMPANY 5,655.00||WYOMING GAS 1,653.38|
|WYONET INC. 227.90||WYO RETIREMENT SYSTEM 18,784.71|
|036-NCPERS GROUP LIFE INS. 288.00|
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