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MINUTES OF COUNTY COMMISSIONERS MEETING
October 20, 2009


- STATE OF WYOMING ) OFFICE OF THE BOARD OF
  ) COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS ) THERMOPOLIS WYOMING
    October 20, 2009
The Hot Springs Board of County Commissioners met in regular session on Tuesday, October 20, 2009, at 4:00 p.m. in the Commissioners Room at the Courthouse.

Present were Commissioners Brad W. Basse, John P. Lumley and Frank T. Manning. Also present were County Clerk Hans Odde and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Brad W. Basse led those present in the Pledge of Allegiance.
Approval of Agenda
John P. Lumley made a motion to approve the agenda with the following additions:         ADD: Regular Business              7. HSC Hall of Fame Proclamation
Frank T. Manning seconded the motion. Motion carried.
Community Development Extension Educator
UW County Extension Educator Barton Stam introduced Tara Kuipers as the new Community Development Extension Educator for the Northwest Area. Ms. Kuipers replaces Rhonda Shipp, who retired earlier this year. Ms. Kuipers discussed the various aspects of her job, with a special focus on the availability of Board Member trainings. The Commissioners asked Ms. Kuipers to work with their staff to plan and schedule Board Member training the first part of next year, after the new Board appointments are made in January.
Courthouse Communications Upgrade
Clerk Odde reported that the county’s technology coordinator has reviewed the proposals for the Courthouse Communications Upgrade project and recommends acceptance of Qwest’s proposal for installation of a Cisco-based system. The consultant feels that the Cisco system proposed by Qwest is the best overall system for the County’s needs. The communications upgrade project is part of the County Consensus Grant Projects list, as a 75%/25% match project. The Town of Thermopolis will share in that part of the cost of the project that is related to the Joint Law Enforcement Center. Proceeding with project now will allow for a more efficient tie-in with the new Public Health/Government Annex building. Frank T. Manning moved to accept the proposal for the Courthouse Communications Project from Qwest in the amount of $77,596.01. John P. Lumley seconded the motion. Motion carried.
Consider Utilisolve Proposal
John Stoysich with Utilisolve presented a proposal from his company to help the County reduce their monthly utility and phone costs. Utilisolve reviews previous utility bills for errors and compares current rates plans to identify the most cost effective plans for the County. The company works on a contingency basis and there are no upfront costs for its services. After discussion, John P. Lumley moved to authorize Clerk Odde to work with the County Attorney to develop an acceptable contract for services with Utilisolve for the review of County utility and phone bills. Frank T. Manning seconded the motion. Motion carried.
Consider Support Letter for Nature & Discovery Center
Clerk Odde reported that Greater Learning Foundation representative Sue Blakey has requested an undated letter of support for the Big Horn Basin Nature and Discovery Center signed by the commissioners to be used in ongoing fundraising efforts. A letter has been drafted and was presented for the Commissioners’ approval and signature. Frank T. Manning moved to sign the letter of support for the Big Horn Basin Nature and Discovery Center. John P. Lumley seconded the motion. Motion carried.
Assessor – Charges for Public Documents
County Assessor Shelley Deromedi appeared before Commissioners to discuss the necessity of having an authorization from a governing body for the charges imposed by her office for documents provided to

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people and entities who request them. The Commissioners agreed to review the applicable state statute and discuss this with the County Attorney for possible action in the future.
Fair Building Project Draw Down Request #1
Clerk Odde presented Draw Down Request #1 for the Fair Building project. The project is complete and within the budgeted amount. Frank T. Manning moved to approve Fairgrounds Display Building Heating and A/C Upgrade Draw Down Request #1 in the amount of $22,500.00. John P. Lumley seconded the motion. Motion carried.
Hot Springs County Hall of Fame Proclamation
HSC Hall of Fame Search Committee member Dick Hall presented the Commissioners with a Proclamation establishing the Hot Springs County Hall of Fame for recognition of outstanding county citizens. John P. Lumley moved to sign the proclamation establishing the Hot Springs County Hall of Fame, with the induction ceremony for the Class of 2010 to be held on January 16, 2010. Frank T. Manning seconded the motion. Motion carried.
Other Business
DHS Homeland Security Grant – Clerk Odde presented the USDHS-FEMA Homeland Security Grant in the amount of $85,912.01 for the Commissioners’ signature. The County Attorney has reviewed and approved the grant agreement. John P. Lumley moved to authorize the Chairman’s signature on the USDHS-FEMA Homeland Security Grant in the amount of $85,912.01 covering the period August 1, 2009 through April 30, 2012. Frank T. Manning seconded the motion. Discussion: Per the Clerk’s explanation, the words “Law Enforcement Terrorism Prevention Activities” will be stricken from the title page of the grant agreement. Motion carried.
DHS Homeland Security Citizen Corps Grant – Clerk Odde presented the USDHS-FEMA-HSG Security Corps Grant in the amount of $2,869.17 for the Commissioners’ signature. The County Attorney has reviewed and approved the grant agreement. Frank T. Manning moved to authorize the Chairman’s signature on the USDHS-FEMA-HSG Security Corps Grant in the amount of $2,869.17 covering the period August 1, 2009 through April 30, 2012. John P. Lumley seconded the motion. Motion carried.
DHS Homeland Security Law Enforcement Terrorism Prevention Activities Grant – Clerk Odde presented the USDHS-FEMA-HSG-Law Enforcement Terrorism Prevention Activities Grant in the amount of $8,805.51 for the Commissioners’ information. The County Attorney has reviewed and approved the grant agreement as to form. This grant is awarded directly to the Sheriff’s Office and requires no action on the Commissioners’ part.
Consider Joint Law Enforcement Center Agreement Extension – Clerk Odde presented an extension of the 2006 Joint Law Enforcement Center Agreement between the Town of Thermopolis and Hot Springs County for the Commissioners’ approval. After some discussion regarding various aspects of the agreement, Frank T. Manning moved to sign the Joint Law Enforcement Center Agreement Extension extending the Agreement through December 31, 2010. John P. Lumley seconded the motion. Motion carried.
Motion to Stay EQC Lawsuit Appeal – On the advice of the attorney handling the EQC Lawsuit, the Commissioners decided to join the stipulated motion to stay the appeal.
Ratification of BHB Nature & Discovery Center Joint Powers Board Members – Chairman Basse and Mayor Malloy reviewed the applications for the at-large positions and make the following recommendations for the three at-large members: Vicki Herren, Ann Hardesty and Tom Anderson. John P. Lumley moved ratification of the slate of candidates as presented. Frank T. Manning seconded the motion. Motion carried. Letters will be sent to all applicants notifying them of the Commissioners’ and Town Council’s decision.
Correspondence
Wyoming State Emergency Response Commission – Clandestine Lab Mitigation Rules
Wyoming Dept. of Audit – Annual Compliance Issues – Northwest BOCES and the Town of Kirby were listed as being out of compliance. Clerk Odde will check into this and report back to the Commissioners. Clerk Odde also reported that the County Audit was completed last week and it appears that the County will be subject to an A133 Single (federal

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funds) audit this year since they have expended over $500,000.00 in federal funds. The exact cost of this mandatory audit is unknown at this time, but Clerk Odde estimated it at between $2,000.00 and $3,000.00.
WYDOT – Statewide Airport Economic Impact Study
Deborah Moon – County Road Conditions
Fairboard Minutes
Airport Traffic Count – September, 2009
Executive Session
John P. Lumley moved to enter Executive Session at 5:55 p.m. to discuss potential real estate transactions. Frank T. Manning seconded the motion. Motion carried. Those present for the Executive Session included Commissioners Basse, Lumley and Manning, Clerk Odde, Admin Herdt and realtor Phyllis Christiansen. John P. Lumley moved to come out of Executive Session at 6:35 p.m. No action was taken during the Executive Session.
Real Estate Discussion
John P. Lumley moved to authorize Chairman Basse to work with Phyllis Christiansen in her capacity as a buyer’s agent on a potential land acquisition by Hot Springs County. Frank T. Manning seconded the motion. Motion carried. John P. Lumley moved to authorize the County Clerk to move forward with obtaining an appraisal for a potential land purchase by Hot Springs County. Frank T. Manning seconded the motion. Motion carried. Frank T. Manning made a motion for the Commissioners to work with the Thermopolis-Hot Springs Economic Development Company to draft an agreement for a potential land purchase by Hot Springs County. John P. Lumley seconded the motion. Motion carried.
Adjournment
There being no further business to come before the Board of County Commissioners at this time, John P. Lumley moved to adjourn the meeting at 6:15 p.m. Frank T. Manning seconded the motion. Motion carried.
Attest:


Brad W. Basse, Chairman Hans Odde, Clerk to the Board
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