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December 16, 2008

    December 16, 2008
The Hot Springs Board of County Commissioners met in regular session on Tuesday, December 16, 2008, at 4:00 p.m. in the Commissioners Room at the Courthouse.

Present were Commissioners Brad W. Basse, John P. Lumley and Frank T. Manning. Also present were Chief Deputy County Clerk Karen Slocum, Hot Springs County and Prosecuting Attorney Jerry D. Williams, and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Brad W. Basse led those present in the Pledge of Allegiance.
Approval of Agenda
Frank T. Manning made a motion to approve the agenda with the following changes:
ADD: Other Business #4 – Set time for Public Hearing on Senior Citizens’ Center Grant on January 20, 2009.
John P. Lumley seconded the motion. Motion carried.
Public Health/Government Annex Building Contract
Groathouse Construction representative Fred Bronnenberg presented the construction contract for the Public Health/Government Annex Building for approval by the Commissioners. County Attorney Jerry Williams has reviewed the contract and requested one change in wording in section 9.2.3 – Ownership & Use of Documents. Mr. Bronnenberg was agreeable to the change. John P. Lumley moved to approve the contract with the change requested by Attorney Williams. Frank T. Manning seconded the motion. Chairman Basse recused himself from discussion and vote due to his potential participation in the project. Motion carried.
Grazing Environmental Assessment
The Commissioners participated in a conference call with County Planner Lee Campbell and Joe Hicks with the US Forest Service regarding a proposal to continue commercial livestock grazing management on twelve allotments in the Shoshone National Forest. None of the allotments are actually in Hot Springs County, but Planner Campbell wanted to verify the acceptability of comments from Hot Springs County regarding socio-economic issues related to this plan. Mr. Hicks indicated that all comments are welcome. Planner Campbell will draft comments for the Commissioners’ approval at their January 6, 2009 meeting.
Big Springs Issues
County Planner Lee Campbell, State Park Superintendent Kevin Skates and Red Lane Watershed District representative Carol Pickett met with the Commissioners to discuss various issues relating to water and well management in relation to the Big Springs. Of the four wells involved in the area, two are privately owned and two are owned by the Red Lane Watershed District. Of primary concern is the Maytag well which is free-flowing and uncontrolled. The State would like to see it controlled, but the latest official study of the well was conducted in 1989. Campbell, Skates and Pickett would like to see new studies done to provide current information regarding the area. The Commissioners expressed support for further studies to update the information available regarding the Big Springs issues.
Executive Session
At 4:45 p.m., John P. Lumley made a motion to enter Executive Session to discuss personnel and potential litigation issues. Frank T. Manning seconded the motion. Motion carried. At 5:15 p.m., Frank T. Manning made a motion to leave Executive Session. John P. Lumley seconded the motion. Motion carried. No actions were taken during or as a result of the Executive Session.
VOA Youth Alternatives Grant
Youth Alternatives Program Director Bob Wyss presented the contract for the VOA Non-Participating State OJJDP Grant #2009-CFDA 16.540 in the amount of $44,000.00 encompassing the time period 04/01/09 – 09/30/09 for the Commissioners’ signature. John P. Lumley made a motion to sign the VOA


Non-Participating State OJJDP Grant #2009-CFDA #16.540. Frank T. Manning seconded the motion. Motion carried. Mr. Wyss reviewed the meeting he attended in Riverton regarding the proposed Juvenile Justice Services Board Rules. One of the requirements for application for funds available through the Juvenile Justice Services program is the administration of a screening test for clients by a trained individual. Mr. Wyss hopes to participate in this training, which would possibly be paid for by DFS, in order to be able to administer this testing, known as PACT testing.
Airport Equipment Repair Bills
Chief Deputy Clerk Slocum presented the Commissioners with information regarding costs pertaining to repair of Airport equipment by the County Road and Bridge department. The primary concern of the Road & Bridge supervisor is that the labor costs for the repairs is currently being borne by the Road & Bridge budget, not the Airport budget. Chairman Basse asked that the County Clerk look over the contract with current airport manager to see how the equipment maintenance costs are to be handled per that agreement, and report back to the Commissioners.
Interpretive Center Update
Sue Blakey and several other members of the Greater Learning Foundation appeared before the Commissioners to review progress on the Interpretive Center. Ms. Blakey presented a study prepared by Dean Runyan Associates showing added tourism dollars that could be generated by the Center. As of this meeting, word has been received that Representative Lorraine Quarberg, contrary to her earlier statements, will not be submitting a bill for funding for the Interpretive Center due to concerns about the current budget situation. After considerable discussion, John P. Lumley moved to draft a letter to Ms. Quarberg expressing a strong desire to see the funding bill presented during the upcoming legislative session. Frank T. Manning seconded the motion. Motion carried. Commissioner Basse encouraged all those present to contact Ms. Quarberg regarding support for this project. Ms. Blakey also stated that she had discussed applying for funding at a national level with Millward Simpson, and asked that the Commissioners participate in a conference call with Mr. Simpson prior to year end to discuss the situation. The Commissioners agreed to attempt to find a time amenable to all parties involved for the conference call.
Other Business
WYDOT Antenna Placement – Chief Deputy Clerk Slocum presented the Commissioners with an e-mail from Jeff Mellor of the Wyoming Department of Transportation, requesting the county’s permission to place a Highway Advisory Radio System (HARS) transmitter at the airport. WYDOT would like to use the HARS transmitter to inform the traveling public about wildlife mortality in the area in an attempt to reduce said mortality rate. Mr. Mellor has spoken with airport personnel and they have indicated they would have no problem with the transmitter placement. Frank T. Manning moved to approve placement of the transmitter. John P. Lumley seconded the motion. Motion carried.

HSCRD Rec Center Feasibility Study – Chief Deputy Clerk Slocum reviewed the Contract for the Rec Center Feasibility Study with the Commissioners. County Attorney Jerry Williams has reviewed the contract and finds it acceptable. Frank T. Manning moved to approve signing of the contract by representatives of the Rec Board. John P. Lumley seconded the motion. Motion carried.

Road & Bridge Asphalt Project Update – Harry Hughes of Owl Creek Engineering has been retained by the Road & Bridge Department to assist in the preparation of the documents for the crushing/asphalt project bids. The Road & Bridge department has received permission from Shelby Carlson with the State Dept. of Transportation to participate in the State’s contract for material, but the contract provider has stated they will not honor the contract price due to the unavailability of the material at this time. Frank T. Manning will check with Charlie Monk, Highway Commissioner, about the specifics of the contract and report back.

Microfilm System – Clerk’s Office – Chief Deputy Clerk Slocum informed the Commissioners that the system used for viewing and printing microfilm records in the Clerk’s office has broken down and cannot be adequately repaired. Ms. Slocum presented a proposal from Integra System for a new system in the amount of $6700.00, which does not include a printer. Ms. Slocum indicated a printer could be included for a total price of approximately $7200.00. John P. Lumley moved to approve the purchase of a new


system out of Courthouse Equipment funds with a cap of $7200.00. Frank T. Manning seconded the motion. Motion carried.

Schedule Public Hearing on Senior Center Feasibility Study – The Commissioners discussed rescheduling their second meeting in January from 4:00 p.m. to 9:00 a.m. to accommodate a Public Hearing on the Senior Center Feasibility Study, and still allow the Commissioners to attend the January Legislative Meeting in Cheyenne that same week. Official action will be taken at the first meeting in January.
PSC – 911 System Gross Receipts & Expenditure Reporting
Big Brothers/Big Sisters Donation Request
FFA Anniversary Party Invitation
Airport Traffic Count – November, 2008
Wyoming Association of Risk Management Memo – Resignation of Executive Director Lonny Warren; appointment of Interim Director Denise Freeman
Museum Board Minutes/Agenda
Library Board Minutes
Fairboard Minutes
Chamber of Commerce – Pinnacle Bank Christmas Party
State of Wyoming – Department of Audit – Annual Report Compliance Notification
Commissioners reviewed the foregoing correspondence. No action was required or taken.

There being no further business before the board at this time, John P. Lumley moved to adjourn the meeting. Frank T. Manning seconded the motion. Motion carried.

Brad W. Basse, Chairman Hans Odde, Clerk to the Board