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MINUTES OF COUNTY COMMISSIONERS MEETING
May 5, 2009


- STATE OF WYOMING ) OFFICE OF THE BOARD OF
  ) COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS ) THERMOPOLIS WYOMING
    May 5, 2009
The Hot Springs County Board of Commissioners met in regular session on Tuesday, May 5, 2009 at 9:00 a.m. in the Commissioners’ Room at the Courthouse. Present were Commissioners Brad W. Basse and Frank T. Manning. Also present were Clerk to the Board Hans Odde, County Attorney Jerry Williams, and Administrative Assistant to the Commissioners Penny Herdt. Commissioner John P. Lumley was absent due to medical reasons, but participated in the meeting at various times via telephone. Chairman Brad W. Basse led those present in the Pledge of Allegiance. Chairman Basse suspended Robert’s Rules of Order in order to more efficiently conduct business in Commissioner Lumley’s absence.
Approval of Agenda
Frank T. Manning made a motion to approve the agenda with the following amendments:
Add:Other Business

Correspondence
8. Lane 3 Study Draw Down Request #6
9. Discuss Airport Seal Coat & Runway Repairs
3. Assessor – 2009 Value Estimate – 05/05/09
Brad W. Basse seconded the motion. Motion carried.
Approve Minutes
Frank T. Manning made a motion to approve the minutes of April 7, 2009 and April 21, 2009 as presented. Brad W. Basse seconded the motion. Discussion: County Clerk Hans Odde informed the Commissioners that the minutes correctly reflected an error that was made during the April 21st meeting regarding the Pavement Maintenance contract with GDA Engineers. Motion carried. Clerk Odde indicated that the correct amount of the contract with GDA Engineers should have been $54,000.00, as the $34,200.00 amount approved at the April 21st meeting did not include $12,600.00 for the Resident Project Representative, and $7.200.00 for Post Construction Services as outlined in the contract. Commissioner Manning moved to modify the amount of the contract between GDA Engineers and Hot Springs County for the Airport Seal Coat project by inclusion of the Resident Project Representative and Post Construction Services in the amount of $19,800.00 for a corrected contract amount of $54,000.00. Brad W. Basse seconded the motion. Motion carried.
Approve Bills
The following bills were submitted for approval: (see attached) Commissioner John P. Lumley was contacted via telephone for approval to use his signature stamp on two vouchers involving the other commissioners. Commissioner Lumley gave his approval and his signature was attached to the vouchers in question. Payroll for April, 2009 - $142,083.33.
State Transportation Improvement Program (STIP)
WYDOT District 5 Engineer Shelby Carlson appeared before the Commissioners to give the annual update on the State Transportation Improvement Program. The state legislature allocated $200 million in highway funds for the 2009-2010 Biennium, broken down as $3.0 million for the Reclaimed Asphalt Pavement (RAP) program, $7.0 million for the Industrial Road Program (IRP), and $190 million to WYDOT for various highway construction projects. There are no major projects planned for Hot Springs County at this time, but money is still available for qualifying projects. Most of this money requires a 50% match from the requesting entity.     The American Recovery and Reinvestment Act of 2009 provided the State with $157.6 million for shovel-ready projects. Each WYDOT district received approximately $30 million, with District 5 receiving $29.7 million. These funds can only be used for projects involving roads meeting the Major Collector or above classification. There are no major projects planned for this money in Hot Springs County at this time.     WYDOT’s operational review of the highway/street situation in front of the high school should be complete with the next two weeks. When the study is complete, Ms. Carlson will set up a meeting for all interested parties to discuss the study and the recommendations for improving the overall traffic situation in that area.

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    The full STIP report meeting will be held in Thermopolis on June 3, 2009, at 1:30 p.m. at a location to be announced later this month.     County Planner Lee Campbell confirmed with Ms. Carlson that her office has received a copy of the Lane 3 Feasibility Study draft report. Ms. Carlson indicated that WYDOT’s comments will be sent to the County shortly.
Road and Bridge Monthly Report
Project Coordinator Harry Hughes appeared with Road & Bridge Supervisor Jim Skelton to report on the Cold Mix Asphalt project. Mr. Hughes reported that the final cost of the Cold Mix project came to $1,955, 010.63. With the $354,243.97 already taken out of the County Road Fund for this project, the available remaining funds for the project are $1,588,216.59. This leaves a deficit of $12,550.07 in the County Road Fund account for this project. Clerk Odde reported that his accounting shows a final project cost of $1,990,148.00. Clerk Odde and Mr. Hughes will work together to determine the discrepancies in their individual figures for the project. Clerk Odde indicated that, per the Treasurer’s office, total cash on hand in the County Road Fund as of April 30th is $1,943,753.59. This leaves a deficit of $46,395.00 in the County Road Fund after the current bills are paid. This deficit will be dealt with via a budget transfer at the end of the fiscal year. Clerk Odde and Supervisor Skelton will meet to determine what kind of monthly reports are needed to give the Road & Bridge department a more precise idea of the overall amount of funds available in the County Road Fund.
    Road & Bridge Supervisor Jim Skelton reported that he is having trouble connecting with the railroad officials regarding repair and maintenance on the East Sunnyside Lane railroad crossing. Local reporter Cindy Glasson offered to provide a contact number for Craig Sloggett, director of Maintenance of Ways for the railroad to Commissioner Manning and Supervisor Skelton. Her offer was gratefully accepted.
    Mr. Skelton reported that, due to the increasing number of cattle guards being installed on county roads, the County’s policy regarding cattle guards may need to be changed to include the cost of sills and installation of the cattle guard. At this time, the landowner only pays for the cattle guard itself, and the County provides the sills and the installation and upkeep. Mr. Skelton reported the cost of sills and installation for a 24’ cattle guard runs about $1000, and he would like to see some of that cost borne by the landowner. Commissioners took the matter under consideration.
    Road & Bridge is trying a new stabilizer chemical on East River Road. It is supposed to be very effective, but does require a lot more dirt work to get it set up.
    County Planner Lee Campbell notified Mr. Skelton that there will be an inspection of the county gravel pits by Craig Smith with the DEQ on May 14, 2009.
    The Commissioners notified Supervisor Skelton that his Consensus Grant request for an addition to the Road & Bridge Shop has been approved.
Maintenance Monthly Report
Maintenance Supervisor Chuck Carver reported he has purchased a portable 9000 BTU air conditioning unit for the server room which seems to be working well. Mr. Carver has talked with a representative from Stewart & Stevenson about the generator system in the Courthouse. There has not been a full load test of the generator system for several years, so Mr. Carver has asked Stewart & Stevenson to schedule a full load test of the generator in the near future. Monthly transfer tests will be conducted on the generator by Mr. Carver from this point on.
    Supervisor Carver has fixed the latching problem on the back door to the Law Enforcement Center.
    The Museum had a spray-glue accident last month, so the planned floor replacement has been accelerated. Costs are being estimated at this time.
Red Rocks Commercial Center Draw Down Request #24
EDC Director Lorraine Quarberg presented Draw Down Request #24 for the Red Rocks Commercial Center in the amount of $26,380.00 for approval. Brad Basse noted that while he normally recuses himself from discussion and voting due to his status as a sub-contractor on the project, this Draw Down request has no invoices involving his company, so he will participate in Commissioner Lumley’s absence. Frank T. Manning moved to approve Draw Down Request #24 for the Red Rocks Commercial Center in the amount of $26,380.00. Brad W. Basse seconded the motion. Motion carried
Youth Alternatives – Monthly Report

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Youth Alternatives Director Bob Wyss discussed a grant that has become available through the Community Juvenile Services Board. After some research, Director Wyss does not intend to pursue this grant at this time as he feels that it would unnecessarily complicate his current program, which is working very well. Mr. Wyss will be meeting with the school board in the near future to discuss the aspects of his program that he feels the board may be unaware of.
County Commissioners Scholarship
The Commissioners reviewed the six applications for the 2009 County Commissioners Freshman Scholarship. Three recipients were chosen, as well as three alternates. Names of the scholarship winners will be announced at the Hot Springs County School District’s Senior Awards Night Ceremony.
2009 Annual Operation Plan – Wildland Firefighting
County Fire Warden A.J. Helm presented the 2009 Annual Operating Plan Agreement between the Cody Interagency Dispatch Zone Coordinating Group and Hot Springs County for the Commissioners’ signature. County Attorney Williams has reviewed the document and has no recommended changes. Frank T. Manning moved to approve the 2009 Wildland Firefighting Annual Operating Plan for signature. Brad W. Basse seconded the motion. Motion carried. Emergency Management Update Emergency Management Coordinator Bill Gordon was unable to appear due to a scheduling conflict in his department. Clerk Odde reviewed a letter from Joe Moore, Director of Homeland Security, regarding the activities of the Court Security Commission. The Office of Homeland Security is requesting that each county in the state establish a Local Court Security management committee as soon as possible to establish local needs and recommendations for security in the courts. Coordinator Gordon is checking with Director Moore to try to get a better idea of what the responsibilities of this committee might be prior to selecting members for the committee.
    Clerk Odde presented the WYOLINK Membership Agreement between the Hot Springs County Sheriff and the State of Wyoming for the Commissioners’ signature. Frank T. Manning moved to approve the WYOLINK Agreement between the State Public Safety Communications Commission and the Sheriff’s department. Brad W. Basse seconded the motion. Motion carried.
County Health Insurance
Brad Johnson, the County’s insurance consultant, appeared before the Commissioners to discuss an amendment to the County’s Health Plan, a reimbursement issue between the County and its re-insurance carrier, Bardon Insurance, and rates for the upcoming renewal of the County’s Health plan. It appears that Bardon is holding up reimbursement of claims already paid by the county in the amount of roughly $187,000.00 until the amendment in question is agreed to and signed by the Commissioners. After considerable discussion, the Commissioners requested Mr. Johnson re-work the language of the amendment and submit it for approval after clearing the new language with Bardon. Mr. Johnson indicated that he felt the reimbursement to the County of the $187,000.00 should occur immediately, regardless of the status of the approval of the Plan amendment. Frank T. Manning moved to direct County Attorney Jerry Williams to pursue collection of the $187,000.00 from Bardon Insurance by whatever means necessary, up to and including filing a lawsuit on behalf of the County. Brad W. Basse seconded the motion. Motion carried.
   The County’s health plan is coming up for its annual renewal on July 1, 2009. Currently MBA, the County’s third-party administrator, has received several quotes with the most competitive offer reflecting about an 11% increase in maximum plan cost. Mr. Johnson will meet with the Commissioners again on May 19th to review the revised amendment and the insurance plan renewal options.
Wyoming Biker Association Malt Beverage Permit
Sheriff Lou Falgoust appeared before the Commissioners to discuss some issues that have arisen since the Malt Beverage Permit was issued on April 21, 2009. After discussion, the permit will be left as issued. Future permits will be reviewed to determine if they should be issued with specific conditions.
Other Business:
Proposed Solid Waste Disposal District – The Town of Thermopolis would like to meet with the County Commissioners again regarding the formation of a Solid Waste Disposal District. The Commissioners

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asked Clerk Odde to contact the Town to see if a work session could be held on June 2nd at 6:00 p.m. in the Town Hall.
County Government Annex Update - County Clerk Hans Odde presented a new time frame from Groathouse Construction for planning and construction of the County Government Annex Building. With this new time frame, bids will be let on June 16th . Clerk Odde reported that he has discussed the possibility of boring under the street for the fiber optic line with Engineering Associates and the Town. The Town is currently working on a franchise agreement to give the County license to bore under the street. Advertising for bids will begin in the newspapers this week.
County Government Annex Draw Down Request #8 – Clerk Odde presented Draw Down Request #8 in the amount of $ $7,020.00. Due to Commissioner Lumley’s absence and no involvement by his company in this Draw Down request, Chairman Basse will act on this request. Frank T. Manning moved to approve County Government Annex Project Draw Down Request #8 in the amount of $7,020.00. Brad W. Basse seconded the motion. Motion carried.
Search & Rescue Property Discussion – Chairman Basse asked County Attorney Jerry Williams if an Executive Session was necessary for this discussion. After some discussion, Attorney Williams indicated that he did not think so. After meeting with the school board for informal discussion, the County obtained and paid for an appraisal from Quarberg Appraisal Service. Frank T. Manning moved to formalize the appraisal obtained from Quarberg Appraisal Service and approve payment of the appraisal fee in the amount of $500, money to come from the Search & Rescue Land Acquisition fund. Brad W. Basse seconded the motion. Motion carried. Frank T. Manning then made a motion to submit a formal offer to Hot Springs County School District #1 for the parcel of land lying between the Fire Hall and Susan Pickering’s residence for the appraised amount of $75,000.00, contingent upon approval of title insurance and an agreed-upon survey. Clerk Odde will send a letter submitting the offer to the school board. Frank T. Manning moved to approve hiring of a surveyor immediately upon acceptance of the purchase offer by the school district. Funds will come from the Search & Rescue Land Acquisition fund.
Consensus Block Grant Project List – Clerk Odde presented the final County Wide Consensus Block Grant List for the Commissioners’ approval as follows:

PROJECT
OWNER
PROJECT NAMETOTAL COSTGRANT
FUNDING
LOCAL
MATCH
CountyRoad & Bridge Shop Addition$81,790.00$61,342.50$20,447.50
CountyCourthouse Communications$130.000.00$97,500.00$32,500.00
CountySearch & Rescue Building$325,000.00200,012.50124,987.50
CountyFair Beef Barn$15,400.0011,550.003,850.00
CountyFair Exhibit Building A/C & Heat$30,000.00$22,500.00$7,500.00
CountyFair Exhibit Building Insulation$20,000.00$15,000.00$5,000.00
HospitalEndoscopy Treatment Facility$138,098.00$103,573.50$34,524.50
TownStreet Resurfacing$140,000.00$97,500.00$42,500.00
TownClark & 9th Street Water Line$200,000.00$150,000.00$50,000.00
TownSewer Reconstruction Phase 2$500,000.00$375,000.00$125,000.00
TownJohnson Street Water Line$350,000.00$212,500.00$137,500.00
Red Lane WSIDRed Lane Watershed Rehab$13,250.00$12,060.00$1,190.00
Weed & PestW&P Building Expansion$330,913.00$145,456.50$185,456.50
Fire DistrictFire Truck$298,000.00$131,120.00$166,880.00
          
TOTALS$2,572,451.00$1,635,115.00$937,336.00


Frank T. Manning moved to approve the Consensus Block Grant List as read. Brad W. Basse seconded the motion. Motion carried. Commissioner Lumley was contacted by phone and gave his authorization for his signature to be attached to the Grant Application form.
    Due to some of the projects requiring State Fire Marshall approval, Commissioners felt that it would be beneficial to procure the services of a Clerk of the Works to oversee those particular projects. Frank T. Manning moved to seek an agreement with Fred Hanson to act as a Clerk of the Works for the Road & Bridge Shop Addition and the Search & Rescue Building. Brad W. Basse seconded the motion. Motion carried.
Approve DEQ Letter of Credit #002 – Clerk Odde presented the annual Letter of Credit from Pinnacle Bank required by the Department of Environmental Quality in lieu of a bond for the County’s Gravel Pit Permit #582. Frank T. Manning moved to approve Letter of Credit #002, Permit No 582, Hot Springs County, from Pinnacle Bank in the amount of $1,000.00 for signature.

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ES&S Election Equipment Maintenance Agreement - Clerk Odde presented a maintenance agreement with ES&S (Election Systems & Software) for Fiscal Years 2011-2013 for maintenance and support of the County’s Election Equipment and Software. Cost of the agreement is $4,315.00 per year. Frank T. Manning made a motion to approve the Maintenance & Support Sales Agreement between ES&S and Hot Springs County for Fiscal Years 2011-2013 in the amount of $4,315.00 per year for a total amount of $12,945.00. Funds will come out of the Elections Budget. Brad W. Basse seconded the motion. Motion carried.
Lane 3 Feasibility Study Draw Down Request #6 – Clerk Odde presented Draw Down Request #6 in the amount of $2,124.00. Frank T. Manning moved to approve Wyoming Business Council CDBG Lane 3 Feasibility Study Grant Draw Down Request #6 in the amount of $2,124.00. Brad W. Basse seconded the motion. Motion carried. Clerk Odde reminded all present that the draft report on the Lane 3 Study has been received and is available for viewing both at the Library and at the Clerk’s office.
Airport Runway Crack Seal Project – Clerk Odde reported that new cracks have opened up since the last crack seal project which need to be fixed prior to the major seal coat project scheduled for this summer. The County can participate in the state-wide crack seal project for a total project cost of $63,800.00. With the 80/20 match component of the state’s program, the County’s share of the total cost would be $12,760.00. Clerk Odde indicated that he has talked with both the State engineer and representatives from GDA Engineering, and they concur that this project should be completed before the Seal Coat project begins. Frank T. Manning moved to proceed with the crack seal project immediately. Brad W. Basse seconded the motion. Motion carried.
Correspondence
Library Board Minutes
FFA Silent Auction Notification
Assessor – 2009 Value Estimate – County Assessor Shelley Deromedi provided the Commissioners with the current 2009 County-Wide Value Estimate in the amount of $268,729,929.00.
This is only the current estimate, not the final valuation for 2009.
Adjournment
There being no further business to come before the Board, Frank T. Manning moved to adjourn at 3:10 p.m. Brad W. Basse seconded the motion. Motion carried.
Attest:


Brad W. Basse, Chairman Hans Odde, Clerk to the Board
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APRIL, 2009 BILLS
BRANHAM PUBLISHING CO 72.80HOT SPRINGS VETERINARY CLINIC 50.00
HASCO INDUSTRIAL SUPPLY 199.08TRI STATE TRUCK&EQUIPMENT,INC. 277.93
DEPARTMENT OF HEALTH 13,746.69BRUCO, INC. 784.82
D & D MACHINE, INC. 26.30RAMS HEAD FINANCIAL SERVICES 100.00
WYOMING DEPT OF AGRICULTURE 50.00SUNLIGHT SPORTS 458.40
WYOMING CO. TREASURER'S ASSOC. 130.00APPRAISAL INSTITUTE 48.00
AFLAC 697.15STATE OF WYOMING - A&I 3.98
ANITA WEISBECK 425.02H.O.P.E. AGENCY 9,000.00
ATLAS OFFICE PRODUCTS, INC. 587.40B & H PHOTO-VIDEO-PRO-AUDIO 983.63
BARTON STAM 347.05BOB BARKER COMPANY, INC. 455.44
BIG HORN WATER 88.50BLAIR'S SUPER MARKET 545.48
BLAIR'S SUPER MARKET 82.74PITNEY BOWES 1,500.00
BREE GERBER 179.95BROKERS NATIONAL LIFE 373.50
BUSY BEE'S PRINTING 89.86CALIFORNIA CONTRACTORS 83.88
THERMOPOLIS HARDWARE 197.32COLONIAL SUPPLEMENTAL INS. 284.70
VERIZON WIRELESS 51.34VERIZON WIRELESS 63.33
VERIZON WIRELESS 66.13VERIZON WIRELESS 265.29
VERIZON WIRELESS 38.12CINDY MAGELKY 76.24
CREATIVE PRODUCT SOURCING, INC. 474.70WORRALL & GREEAR, P.C. 50.00
DON'S IGA 84.57D.R.A. SERVICES LLC 5,112.39
DRIVE TRAIN INDUSTRIES, INC. 483.91THERMOPOLIS-HOT SPRINGS EDC 26,380.00
ESRI 3,400.00EXPRESS POLICE SUPPLY, INC 630.36
FEDEX 57.0WY-TEST 81.50


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BANK OF WYOMING 60.00FLEETWOOD FINANCIAL CORP. 3,692.68
SHELL FLEET PLUS PROCESSING CENTER 12.15FLEETPRIDE 17.38
PINNACLE BANK OF THERMOPOLIS 33,152.70PINNACLE BANK 19.96
FOOD SERVICES OF AMERICA 1,530.06FRANK T. MANNING 108.90
FRANDSON SAFETY INC. 10.00HONNEN EQUIPMENT CO. 282.75
HOT SPRINGS COUNTY HEALTH INS ACCT 37,340.50HOT SPRINGS CO RECREATION DIST 7,613.00
HOT SPRINGS CO. SCHOOL DIST #1 4,081.20INBERG-MILLER ENGINEERS 2,831.92
INDEPENDENT RECORD 1,872.72INDOFF INC. 1,136.42
INTERSTATE ALL BATTERY 52.06INTEGRA INFORMATION TECHNOLOGIES 79.19
JACK'S TRUCK & EQUIPMENT 25.69JADECO, INC. 1,092.68
JERRY D. WILLIAMS 366.43LATHROP EQUIPMENT CO. 334.00
LUCERNE PUMPING PLANT CANAL CO 275.67MAARET MCCAULEY 350.20
MARY GORDON 153.88MBA OF WYOMING 56,895.70
MEADOW GOLD DAIRY 245.21MEINECKE & SITZ, LLC 752.40
HOT SPRINGS COUNSELING SERVICE 200.00MESSENGER & JUROVICH, P.C. 240.00
MICHELLE JACOBSEN 198.00MONTANA RADIATOR WORKS 567.00
MOTOROLA 4,614.05MOUNTAIN CONSTRUCTION COMPANY 254,508.91
NADA APPRAISAL GUIDES 202.00NEVE'S UNIFORMS, INC. 59.94
NIELSEN OIL CO., INC. 1,670.65O'REILLY AUTO PARTS 82.11
OWL CREEK ENGINEERING 14,659.36OWL CREEK GRAPHICS 67.18
OWL LUMBER INC. 4.99ROCKY MOUNTAIN POWER 3,090.92
PERFORMANCE AUTO & GLASS 52.25PERFORMANCE AUTO & GLASS 240.66
PLAN ONE/ARCHITECTS 9,025.46THE PLAINS HOTEL 220.49
POSTMASTER 513.90PUBLIC SAFETY CENTER, INC. 385.41
QUARTERMASTER, INC. 164.97QWEST 655.04
REDMON LAW OFFICES 551.01GORRELL & HOPKINSON, P.C. 120.00
ROAD-RUNNER TWO, LLC 203.85RT COMMUNICATIONS, INC. 2,135.18
SAFEGUARD BUSINESS SOLUTIONS 340.49SANOFI PASTEUR, INC. 22.67
SHAWNNA HERRON 151.80SHELLEY DEROMEDI 15.92
SHOSHONE OFFICE SUPPLY 155.97SINCLAIR OIL CORPORATION 1,354,475.00
THE STANDARD INS. CO. 1,299.84STEVE'S PLUMBING & HEATING 849.23
THE STOREHOUSE 40.00TEAM LABORATORY CHEMICAL CORP. 135.00
TEEPEE POOLS 318.00C.O.T. ENTERPRISE,INC. 82.32
THOMAS L. BENNETT, M.D. 1,605.00TOWN OF THERMOPOLIS 1,008.16
TRAVELING COMPUTERS, INC. 1,194.98TRACTOR & EQUIPMENT 332.47
VERIZON WIRELESS 44.23VICKLUND PHARMACY 1,030.54
VICKLUND CAR CLINIC, INC. 58.00VICKLUND PHARMACY 200.00
VISA - CARD ONE 11.67VISA 43.37
VISA 35.70VISA 74.50
WASHAKIE COUNTY WEED AND PEST 4,195.00WCS TELECOM 316.81
WHITE HORSE FEED & SEED LLC 14.89EMPLOYMENT TAX DIVISION 1,603.43
WYOMING.COM 20.00WYOMING DIVISION OF 557.00
ORCHARD TRUST COMPANY 4,130.00WYOMING GAS 2,189.24
WYONET INC. 113.95WYO RETIREMENT SYSTEM 17,463.69
036-NCPERS GROUP LIFE INS. 304.00WYOMING TECHNOLOGY TRANSFER CENTER 50.00
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