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MINUTES OF COUNTY COMMISSIONERS MEETING
June 30, 2009


- STATE OF WYOMING ) OFFICE OF THE BOARD OF
  ) COUNTY COMMISSIONERS
COUNTY OF HOT SPRINGS ) THERMOPOLIS WYOMING
    June 30, 2009
The Hot Springs County Board of Commissioners met in special session on Tuesday, June 30, 2009, at 12:00 p.m. in the Commissioners Room at the Courthouse.

Present were Commissioners Brad W. Basse, John P. Lumley and Frank T. Manning. Also present was County Clerk Hans Odde, County and Prosecuting Attorney Jerry D. Williams, and Administrative Assistant to the Commissioners Penny Herdt.

Chairman Brad W. Basse led those present in the Pledge of Allegiance.
Approval of Agenda
John P. Lumley made a motion to approve the agenda with the following additions:
ADD: Groathouse Construction

Other Business
6. Consider Cost Savings Adjustments for the Government Annex Building
6. Consider Medical Benefit Plan Renewal
Frank T. Manning seconded the motion. Motion carried.
Approve Fiscal Year-End Bills
The following bills were submitted for approval: (see attached). Payroll for June was $155,495.38.
Approve Line Item Transfers
County Clerk Hans Odde presented the following line item transfers for approval (on file in the Clerk’s Office). He noted that all items were intra-budget transfers for the fiscal year ending June 30, 2009. Total amount of line item transfers was $482,702.00. Frank T. Manning moved to approve all line items transfers as presented. John P. Lumley seconded the motion. Motion carried.
Public Hearing on Budget Amendments
County Clerk Hans Odde presented the proposed inter-budget amendments to the Commissioners (on file in the Clerk’s office). Commissioner Brad W. Basse opened the public hearing on the proposed budget amendments at 12:57 p.m. After a review of the amendments by Clerk Odde, Chairman Basse called for public comment on the amendments. Hearing none, Commissioner Basse declared the Public Hearing closed at 1:04 p.m. John P. Lumley moved to approve amendments to the Fiscal Year 2008-2009 Budget in the amount of $221,547.92 as presented. Frank T. Manning seconded the motion. Motion carried.
Youth Alternatives Draw Down Request
Director Bob Wyss reported on various projects the participants in the Youth Alternatives Program are working on. Mr. Wyss and County Attorney Jerry Williams discussed their reasons for deciding to pass on the Juvenile Justice grant. Commissioner Lumley will be in touch with Gary Hartman regarding the grant, and may ask Mr. Hartman to meet with Hot Springs County representatives to discuss the difficulties they perceive with implementing the grant in this county. Mr. Wyss informed the Commissioners that he will be joining the Child Protection Team in July. Director Wyss presented Draw Down Request #2 for the VOA/OJJDP Grant in the amount of $3,614.28. Frank T. Manning moved to approve DDR #2 for the WCCA/OJJDP “Non-Participating State” Grant in the amount of $3,614.28. John P. Lumley seconded the motion. Motion carried.
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Red Rock Commercial Center Draw Down Request
Clerk Odde presented Draw Down Request #26 for the Red Rock Commercial Center in the amount of $53,124.00. Chairman Brad Basse recused himself from the discussion and vote due to his company being one of the subcontractors on the project. Clerk Odde noted that this would probably be the second to last draw down request for this project, as it is nearly complete. John P. Lumley moved to approve Red Rock Commercial Center Draw Down Request #26, dated June 30, 2009 in the amount of $53,124.00. Frank T. Manning seconded the motion. Motion passed.
Government Annex Building - Consider Cost Savings Adjustments
Groathouse Construction representative Fred Bronnenberg and Plan One Architects representative Dan Odasz presented various options for cost savings on the new Government Annex Building after the bids on the project came in higher than expected. Specifics on the accepted adjustments are available from the County Clerk.
Other Business
Resolution 2009-09 Requesting Industrial Roads Program Funding – Clerk Odde presented County Resolution #2009-09 for the Commissioners’ approval as follows:
WYOMING DEPARTMENT OF TRANSPORTATION – IRP FUNDING
REQUEST RESOLUTION
#2009 - 09
WHEREAS, Lane 3 is a private road existing in Hot Springs County just south of the Town of Thermopolis; and
WHEREAS, Lane 3 presently services one light industrial manufacturer, one commercial trucking company, one electrical contractor and one commercial retailer as well as a number of residential homes; and
WHEREAS, the Board of Commissioners of Hot Springs County supports the application to the Wyoming Department of Transportation Industrial Road Project Fund; and,
WHEREAS, the safety and general improvements that could be realized through widening and reconstruction of the existing road could save lives as well as enhance and diversify the economy of Hot Springs County with additional jobs and businesses; and
WHEREAS, the funding request by Hot Springs County for proposed construction on Lane 3 is $650,000 for Phase I of a multi phase project; and,
WHEREAS, the Board of Commissioners of Hot Springs County plans to match the requested IRP funds with a Community Development Block Grant and General County funding.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HOT SPRINGS COUNTY, that a grant application for $650,000 be submitted to the Wyoming Department of Transportation for consideration in assistance with funding Phase I of the Lane 3 Reconstruction Project; and,
BE IT FURTHER RESOLVED THAT, if the IRP Funding Request is granted the Board of Commissioners of Hot Springs County will pursue action necessary to designate Lane 3 a Hot Springs County Road.
PASSED, APPROVED AND ADOPTED this 30th day of June, 2009.
Attest: Hans Odde, Hot Springs County Clerk
Hot Springs County, Wyoming
Board of Commissioners
Brad Basse, Chairman
John P. Lumley, Vice Chairman
Frank T. Manning
Frank T. Manning moved to approve Resolution #2009-09 requesting IRP funding of $650,000.00 for the Lane 3 project. John P. Lumley seconded the motion. Motion carried.

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Search & Rescue Property – Clerk Odde reported that the required variance was granted by the Town with no major issues arising at the variance hearing. Closing on the property will be on July 6th at the County Title Company office at 2:30 p.m. Per Clerk Odde’s discussion with the County’s auditor, payment for the land will be made in the 2009-2010 fiscal year, as that is when possession of the property will be taken.
Government Annex Draw Down Request #10 – Clerk Odde presented Government Annex Draw Down Request #10 in the amount of $16,665.79. Chairman Basse recused himself from discussion and voting due to his status as a subcontractor on the project. John P. Lumley moved to approve Government Annex Draw Down Request #10 in the amount of $16,665.79. Frank T. Manning seconded the motion. Motion carried.
Tonn Gravel Pit Information Request – This item was tabled until the July 7th meeting for discussion with the County Planner at that time.
Lane 3 Budget Update – Project consultant Harry Hughes and Lea Bruscino, WBC Regional Director, appeared before the Commissioners to discuss CDBG funding for the Lane 3 project. Mr. Hughes presented an updated budget for the Lane 3 project in the amount of $1.3 million. With an anticipated grant from WYDOT with the Industrial Road Program in the amount of $650,000, and an anticipated CDBG infrastructure grant of $500,000, the approximate total net cost of the Lane 3 project to the County would be $130,000. The Commissioners expressed their appreciation of Mr. Hughes’ and the Wyoming Business Council’s efforts in putting this funding package together.     Clerk Odde presented Draw Down Request #7 for the WBC Lane 3 Feasibility Study grant in the amount of $1,978.00. This will be the final Draw Down request for this grant, as all the funds have been expended as of this request. Frank T. Manning moved to approve Draw Down Request #7 for the Lane 3 Feasibility Study in the amount of $1,978.00. John P. Lumley seconded the motion. Motion carried.
Medical Benefit Plan Renewal – Clerk Odde presented renewal information for the Excess Loss Re-Insurance component of the County’s Medical Benefit Plan. The plan under consideration is from Bardon Insurance for $176,112.00 in fixed plan costs, with a maximum claim liability amount of $383,724.00 for a total maximum plan cost of $635,636.00. Expected plan costs based on plan history are $483,891.00. John P. Lumley made motion to authorize the Chairman’s signature on the Excess Loss Reinsurance renewal documents as presented. Frank T. Manning seconded the motion. Motion carried.
There being no further business to come before the Commissioners at this time, John P. Lumley moved to adjourn the meeting at 2:45 p.m. Frank T. Manning seconded the motion. Motion carried.
Attest:


Brad W. Basse, Chairman Hans Odde, Clerk to the Board





June, 2009 Bills
KONE INC. 312.00HANSON'S FIRE EQUIPMENT 364.35
BLAIR'S SUPER MARKET 578.79BRAD W. BASSE 35.20
BREE GERBER 163.30BROKERS NATIONAL LIFE 373.50
CARSON INDUSTRIES, INC. 249.90CHS, INC. 33,187.50
RED ROCK FAMILY PRACTICE 302.00CLOUD PEAK COUNSELING CENTER 400.00
POSTAGE BY PHONE 2,200.00THERMOPOLIS HARDWARE 550.96
COLONIAL SUPPLEMENTAL INS. 284.70VERIZON WIRELESS 53.33
VERIZON WIRELESS 63.33VERIZON WIRELESS 62.87
VERIZON WIRELESS 265.16W.A.R.M. PROPERTY INS. POOL 475.00

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VERIZON WIRELESS 36.77TERESA K. CORNELLA 101.82
CINDY MAGELKY 310.57CREATIVE PRODUCT SOURCING, INC. 354.25
DEBRA DONAHUE 199.68GUY C. DRAKE, D.D.S.PC 85.00
D.R.A. SERVICES LLC 5,047.53DRIVE TRAIN INDUSTRIES, INC. 285.50
THERMOPOLIS-HOT SPRINGS EDC 53,124.00ECONO SIGNS LLC 714.30
ELECTRIC MOTION SYSTEMS, LLC 4,442.00EMERGENCY VEHICLE SUPPLY 616.00
EXPRESS POLICE SUPPLY, INC 481.88FARRELL CONSTRUCTION 1,507.00
FARM PLAN 165.34FINISHING TOUCHES 278.51
SHELL FLEET PLUS PROCESSING CENTER 207.83FLYING EAGLE GALLERY 284.00
PINNACLE BANK OF THERMOPOLIS 35,887.65FOOD SERVICES OF AMERICA 1,816.86
FRANK T. MANNING 138.72FRANDSON SAFETY INC. 10.00
FRED HANSON CONSTRUCTION, INC. 735.00GANNETT PEAK SPORTS 156.44
GDA ENGINEERS 18,275.00GROATHOUSE CONSTRUCTION, INC. 15,000.00
H & H DOCUMENT SOLUTIONS 1,041.09HONNEN EQUIPMENT CO. 452.72
HOT SPRINGS STATE PARK 40.00HOT SPRINGS COUNTY SCHOOL DIST. #1 78.04
HSBC BUSINESS SOLUTIONS 72.30HSCHM HOME CARE SERVICES 1,250.00
HOT SPRINGS COUNTY HEALTH INS ACCT 35,270.55HOT SPRINGS CO RECREATION DIST 5,984.00
HOT SPRINGS CO. SCHOOL DIST #1 7,983.56R.L. HUDSON, LAND SURVEYOR 1,387.00
HURLEY GEOLOGICAL CONSULTING 600.00INBERG-MILLER ENGINEERS 2,636.51
INDEPENDENT RECORD 2,261.74INDOFF INC. 1,518.74
INTEGRA INFORMATION TECHNOLOGIES 80.58KIMBERLY BLACK 5.13
LARIAT INTERNATIONAL TRUCKS 860.00LATHROP EQUIPMENT CO. 258.42
LEE A. CAMPBELL 747.83LINDA HARRIS 60.00
LOUIS L. WALRATH 280.00MAARET MCCAULEY 542.19
MARY GORDON 86.89FALGOUST,MARY 384.00
MBA OF WYOMING 131,088.57MEADOW GOLD DAIRY 197.92
MEINECKE & SITZ, LLC 2,835.65HOT SPRINGS COUNSELING SERVICE 8,474.89
MESSENGER & JUROVICH, P.C. 222.88MES - ROCKY MOUNTAINS 170.00
MOORE MEDICAL, LLC 1,207.29NIELSEN OIL CO., INC. 2,084.74
NORTHWEST SHUTTLE 550.00ONE STOP REPAIR & 214.13
O'REILLY AUTO PARTS 22.08THE OFFICE SHOP, INC 1,073.08
OWL CREEK GRAPHICS 41.96OWL LUMBER INC. 89.58
P&S MACHINE,INC. 5,644.00ROCKY MOUNTAIN POWER 3,254.02
PAMIDA 101.10PERFORMANCE AUTO & GLASS 121.46
PERFORMANCE AUTO & GLASS 383.78PERFORMANCE AUTO & GLASS 29.70
PETE'S PLUMBING & HEATING, INC. 763.16PLAN ONE/ARCHITECTS 6,426.83
POSTMASTER 965.00POWER TOYS-POLARIS 1,299.96
QUARTERMASTER, INC. 107.12QWEST 655.04
RAYMOND E. SHAFFER 109.25REUBEN VIALPANDO 30.00
GORRELL & HOPKINSON, P.C. 3,161.78RIVERTON TIRE & OIL CO., INC. 9,074.09
ROBBIE RICHTER 15.00ROSCOE STEEL & CULVERT CO. 6,226.22
RT COMMUNICATIONS, INC. 1,845.24RUSTY SLAGLE 15.00
SANOFI PASTEUR, INC. 162.22SERLKAY PRINTING 372.00
SHOSHONE OFFICE SUPPLY 77.59JAMES R. SKELTON 6.26
SPILLMAN TECHNOLOGIES, INC. 7,379.00THE STANDARD INS. CO. 1,291.76
STATE OF WYOMINGGURDIAN AD LITEM 934.64THE STOREHOUSE 40.00
SYSTEMS CONSULTING, INC. 365.00TEAM LABORATORY CHEMICAL CORP. 822.88
TEEPEE POOLS 299.00C.O.T. ENTERPRISE,INC. 129.77
THERMOPOLIS HARDWARE 384.18THE SHOPPE 13.00
THERMOPOLIS TREE SERVICE 1,200.00THOMAS L. BENNETT, M.D. 1,610.00
TOWN OF THERMOPOLIS 31,385.58TRAVELING COMPUTERS, INC. 6,580.97
TRI COUNTY TELEPHONE ASSOC,INC 667.30GASES PLUS NORCO 91.67
VERIZON WIRELESS 44.11VICKLUND PHARMACY 702.25
VISA - CARD ONE 106.55VISA (CARD TWO) 125.98
VISA 50.14VISA 957.75
WASHAKIE COUNTY WEED AND PEST 997.50WCS TELECOM 324.24
WHITE HORSE FEED & SEED LLC 334.97WINTER EQUIPMENT CO. INC. 866.04
WIRELESS ADVANCED COMMUNICATIONS 297.50EMPLOYMENT TAX DIVISION 1,815.73
WYOMING STATE DARE CONFERENCE 250.00WYOMING DIVISION OF 1,133.00
ORCHARD TRUST COMPANY 5,830.00WYOMING GAS 575.91
WYO RETIREMENT SYSTEM 17,567.26036-NCPERS GROUP LIFE INS. 288.00
HOT SPRINGS VETERINARY CLINIC 210.00HASCO INDUSTRIAL SUPPLY 1,133.08
SUNSHINE OFFICE PRODUCTS 6.95TRI STATE TRUCK&EQUIPMENT,INC. 244.14


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WASHAKIE COUNTY 665.31BRUCO, INC. 893.23
TEE'S PLUS 827.43PETE'S PLUMBING & HEATING, INC. 75.00
ULTRAMAX 5,412.00WYOMING TRIAL LAWYERS ASSOC. 95.00
COWBOY TIMBER 800.00AARON METZ 15.00
AFLAC 640.05AG COMMUNICATIONS & TECHNOLOGY 88.00
STATE OF WYOMING - A&I 11.66AMCON 5,275.00
APEX SOFTWARE 430.00H.O.P.E AGENCY & CRISIS LINE 1,500.00
ATLAS OFFICE PRODUCTS, INC. 676.73BARTON STAM 48.40
BIG HORN WATER 76.50BIG HORN ENERGY 2,582.61
D & D MACHINE, INC. 130.00ANITA WEISBECK 25.30

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